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Added 6 mins ago
Advisor, Personal Insurance (New Business)
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$45,000 to $70,000 CAD / year
Full-time
Cultivate external referrals to expand client base and build client pipelines.
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Added 22 mins ago
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Added 22 mins ago
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Senior Associate, Finance Data Analytics & Insights - SLC Management
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DEPT®

Office Experience Coordinator (FTC)

Toronto, ON, Canada

Pay: $42,600 to $56,800 CAD / year
Posting language: English
Posted: Sep 29, 2026

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Original job description

Office Experience Coordinator
Part-time
Toronto, Canada

This is a 12 month fixed term contract from January 2027, with a strong likelihood of extension.

This is a part-time role, working 3-4 days per week.

This posting reflects an existing vacancy.

DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021.

JOB PURPOSE

As the Office Experience Coordinator / Front of House for DEPT® Toronto, you'll act as the central point of contact in our office, ensuring exceptional service for both clients and Depsters.

Collaborating with our Canadian office team, you’ll cultivate an environment of warmth and inclusivity, fostering a sense of value for everyone.

We're seeking a personable and approachable individual with strong stakeholder management skills, who understands the importance of every task, no matter its size. Alongside front of house duties, you’ll also manage the office operations. The office space will be yours to manage so it is important that you take pride in your work and want to make the office look and feel the best that it can be.

WHAT YOU’LL DO:

Front of House operations:

Maintain the smooth operation of the Toronto office by managing client experience, hospitality orders and meeting room arrangements
Oversee & arrange post and courier services
Manage office supplies and procurement
Maintain office cleanliness and the look and feel of the space (e.g. emptying bins, restacking the dishwasher)
Work closely with the IT site support to report all issues with equipment
Share office information to all staff on a real-time basis
Be willing to train as a first aider and fire warden
Liaise and establish a good relationship with building reception and suppliers

Office Management tasks:

Support the People Team with office-related onboarding & offboarding tasks
Tracking office expenditure against budget
Maintain inventory of office furniture
Oversee and become the point of contact for our soft facility management providers such as plant maintenance, cleaners, etc
Work with the Office Experience Lead to maintain accurate records of contacts and certificates
Adhere and support sustainable practices across the Toronto office in alignment with DEPT® BCorp certification

Office Culture tasks:

Help unify the Toronto, UK and Ireland teams to provide greater alignment across our offices to ensure a similar experience for staff with support on larger local events and team wide activities
Provide support to the Office Experience Lead when planning social and cultural activities for employees
Support with ad hoc projects and internal communication to the wider business

WHAT YOU BRING:

Previous experience within an agency environment is desirable
Highly computer-literate with experience with G Suite
Excellent verbal and written communication skills
Superb organisational and multitasking skills
Discretion in handling confidential information
A service-oriented approach with excellent interpersonal skills
Ability to handle multiple tasks effectively in a fast-paced environment
Adaptability to shifting work priorities
Someone that is able to work flexibly
A conscientious work ethic

WE OFFER

A flexible, hybrid working policy
An excellent salary based on experience and equal pay policies
Mental health support, and company sick pay scheme.
15 days paid holiday annually (plus Public Holidays).
Refreshments are provided in the office all week, as well as drinks at 4 pm on a Friday.
Enhanced family friendly policies to support new parents.
Social and Cultural Events, plenty of opportunities to connect with colleagues through organised activities and celebrations.
Inspirational Talks, bringing the outside in with regular guest speakers and events.
Learning and Development, supporting your growth with continuous opportunities to learn and advance.
Buddy Programme: You will be paired with a ‘Buddy’ to help you through your first weeks’ at DEPT®.
A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
Awesome clients. Whether big or small, local or global - at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.

The anticipated annual salary range for this position is $42,600 – $56,800 CAD. Salary is based on relevant experience, expertise, and organizational impact.

WHY DEPT®?

We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.

AI Disclosure: At DEPT®, we use AI-assisted technology (Metaview) to capture notes and summarize interview conversations, so our interviewers can stay fully focused. Using the AI is optional, just let us know if you’d prefer it not be used.

DIVERSITY, EQUITY & INCLUSION

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.

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More about this job

Responsibilities

The Office Experience Coordinator acts as the central point of contact for the Toronto office, managing front-of-house operations, hospitality, and facility maintenance. They also support the People Team with onboarding tasks and help coordinate social and cultural activities to foster office culture.

Requirements

The ideal candidate possesses previous agency experience and is highly computer-literate with proficiency in G Suite. Strong interpersonal, organizational, and multitasking skills are required to handle daily office operations in a fast-paced environment.

Skills

Stakeholder management
Office operations
Front of house
Procurement
Inventory management
Onboarding
Offboarding
Communication
Multitasking
Organizational skills
G Suite
Facility management
Budget tracking
Customer service

Benefits

Flexible hybrid working policy
Mental health support
Company sick pay scheme
15 days paid holiday
Public holidays
Office refreshments
Friday drinks
Enhanced family friendly policies
Social and cultural events
Inspirational talks
Learning and development
Buddy programme

Visa sponsorship

Not detected in the job text

Keywords

Office Experience Coordinator
Front of House
Agency
G Suite
Stakeholder Management
Facility Management
Procurement
Onboarding
Offboarding
B Corp
Climate Neutral
Hybrid Working
Office Operations
Inventory Management
Internal Communication
Budgeting
Hospitality
Sustainable Practices

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