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Added 22 mins ago
Regional Sales Coordinator
Fairmont Hotels & Resorts
Jasper, AB
Full-time
We are seeking a high energy Sales Coordinator who is extremely dedicated and is willing to “go the extra mile” and able to “think out of the box.” We are looking for a hospitality career…
Added 22 mins ago
Logistics Coordinator
Logistics Talent Agency
Montreal, QC · Greater Montreal Metropolitan Area
Full-time
Hiring: Logistics Coordinator | Lachine, QC or Woodbridge, Ontario
Added 37 mins ago
Senior Access to Information and Privacy (ATIP) Officer
National Research Council Canada
Ottawa, ON
Added 37 mins ago
Territory Sales Coordinator
Desjardins
Toronto, ON
Full-time
As a territory sales coordinator, you will assist in the business development efforts of the wholesaling teams and will work closely with the national inside sales manager with multiple…
Added 52 mins ago
Executive Services Coordinator, Central Business Services (West/Prairies)
Deloitte
Calgary, AB
Full-time
Join our dynamic Executive Support team as an Executive Coordinator and play a key role in supporting our leaders to deliver exceptional service in a fast-paced, client-centric environment.
Added 52 mins ago
Accounts Receivable Coordinator
Blackline Safety
Calgary, AB
Temporary
…the Director of Corporate Accounting, the Accounts Receivable Coordinator will be responsible for various accounting and finance tasks for the Company. The Accounts Receivable Coordinator…
Added 53 mins ago
Accounts Receivable Coordinator
Blackline Safety
Remote, Canada
Temporary · Remote
…the Director of Corporate Accounting, the Accounts Receivable Coordinator will be responsible for various accounting and finance tasks for the Company. The Accounts Receivable Coordinator…
Added 53 mins ago
Handyperson
JLL
Toronto, ON · Markham, ON · CAN-CLIENT Markham-IBM - Markham
Full-time
JLL is seeking a skilled Handyperson with shipping/receiving and mailroom customer service experience to join our facilities team at client sites in Markham and Toronto, ON. This versatile…
Added 1 hour ago
Talent Acquisition and HR Coordinator - Bilingual
Match Retail
Mississauga, ON
Full-time
The Talent Acquisition and HR Coordinator plays a key role in supporting the employee lifecycle, with a strong focus on onboarding, HR administration, and Talent Acquisition support. This…
Added 1 hour ago
Catering Manager
Royal Vancouver Yacht Club
Vancouver, BC
Full-time
…atmosphere. Our culinary team is dedicated to delivering exceptional service and creating memorable moments through exquisite food and delightful…
Added 1 hour ago
Prepress Coordinator (On-site Position) - Montreal
ePac Flexible Packaging
Montreal, QC
Full-time
The Prepress Coordinator position receives digital files from customers and provides customer service to ensure that proofs and files are ready for print. Develops procedures and prepares…
Added 1 hour ago
Project Billing Coordinator
BluMetric Environmental Inc.
Ottawa, ON
Full-time
Ensuring each project is set up in the accounting system (Deltek VantagePoint, and CRM) in accordance with the client contract and IFRS 15 requirements.
Added 1 hour ago
Recreation and Inclusion Coordinator-EN
Canadian Forces Morale and Welfare Services
Petawawa, ON
$67,990 to $80,000 CAD / year
Full-time
The Recreation and Inclusion Coordinator plays a pivotal role in creating safe, welcoming, and adaptive recreation programs and services for individuals and families within the military…
Added 1 hour ago
Senior Director - Enterprise Performance, Evaluation and Strategic Initiatives
Durham Community Health Centre
Whitby, ON
Internship
…secretaries, and administrative staff. Together, we place each client at the centre of care and respond to their needs through integrated clinical care, wellness support, and health…
Added 1 hour ago
Senior Director - Enterprise Performance, Evaluation and Strategic Initiatives
Durham Community Health Centre
Pickering, ON
Internship
…secretaries, and administrative staff. Together, we place each client at the centre of care and respond to their needs through integrated clinical care, wellness support, and health…
Added 1 hour ago
Facilities Coordinator
Cassels Brock & Blackwell LLP
Vancouver, BC
Full-time
Our Vancouver office is currently recruiting for a Facilities Coordinator in our Facilities, Business & Client Services Department, reporting to the Manager, Facilities, Business & Client…
Added 1 hour ago
Bilingual Job Developer, Employment Services
Youth Services Bureau of Ottawa
Ottawa, ON
Full-time
Collaborate with Employment Counsellors and service teams to match job seekers with suitable employment opportunities
Added 1 hour ago
Senior Director - Enterprise Performance, Evaluation and Strategic Initiatives
Durham Community Health Centre
Oshawa, ON
Internship
…secretaries, and administrative staff. Together, we place each client at the centre of care and respond to their needs through integrated clinical care, wellness support, and health…
Added 1 hour ago
Senior Director - Enterprise Performance, Evaluation and Strategic Initiatives
Durham Community Health Centre
Ajax, ON
Internship
…secretaries, and administrative staff. Together, we place each client at the centre of care and respond to their needs through integrated clinical care, wellness support, and health…
Added 1 hour ago
Recruiting Coordinator
Highspring
Montreal, QC
Full-time
We are seeking a Recruitment Coordinator to join our delivery team in Montreal.
Added 1 hour ago
Senior Director - Enterprise Performance, Evaluation and Strategic Initiatives
Durham Community Health Centre
Oshawa, ON
…secretaries, and administrative staff. Together, we place each client at the centre of care and respond to their needs through integrated clinical care, wellness support, and health…
Added 1 hour ago
Senior Director - Enterprise Performance, Evaluation and Strategic Initiatives
Durham Community Health Centre
Whitby, ON
…secretaries, and administrative staff. Together, we place each client at the centre of care and respond to their needs through integrated clinical care, wellness support, and health…
Added 1 hour ago
Senior Director - Enterprise Performance, Evaluation and Strategic Initiatives
Durham Community Health Centre
Pickering, ON
…secretaries, and administrative staff. Together, we place each client at the centre of care and respond to their needs through integrated clinical care, wellness support, and health…
Added 1 hour ago
Senior Director - Enterprise Performance, Evaluation and Strategic Initiatives
Durham Community Health Centre
Ajax, ON
…secretaries, and administrative staff. Together, we place each client at the centre of care and respond to their needs through integrated clinical care, wellness support, and health…
Added 1 hour ago
Facilities Coordinator
University of Toronto
Toronto, ON
…committed to professionalism in delivering a high standard of service across a wide range of operations. The Facilities Coordinator acts as a Faculty’s representative on a range of matters…

DEPT®

Office Experience Coordinator (FTC)

Toronto, ON, Canada

Pay: $42,600 to $56,800 CAD / year
Posting language: English
Posted: Sep 29, 2026

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Original job description

Office Experience Coordinator
Part-time
Toronto, Canada

This is a 12 month fixed term contract from January 2027, with a strong likelihood of extension.

This is a part-time role, working 3-4 days per week.

This posting reflects an existing vacancy.

DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021.

JOB PURPOSE

As the Office Experience Coordinator / Front of House for DEPT® Toronto, you'll act as the central point of contact in our office, ensuring exceptional service for both clients and Depsters.

Collaborating with our Canadian office team, you’ll cultivate an environment of warmth and inclusivity, fostering a sense of value for everyone.

We're seeking a personable and approachable individual with strong stakeholder management skills, who understands the importance of every task, no matter its size. Alongside front of house duties, you’ll also manage the office operations. The office space will be yours to manage so it is important that you take pride in your work and want to make the office look and feel the best that it can be.

WHAT YOU’LL DO:

Front of House operations:

Maintain the smooth operation of the Toronto office by managing client experience, hospitality orders and meeting room arrangements
Oversee & arrange post and courier services
Manage office supplies and procurement
Maintain office cleanliness and the look and feel of the space (e.g. emptying bins, restacking the dishwasher)
Work closely with the IT site support to report all issues with equipment
Share office information to all staff on a real-time basis
Be willing to train as a first aider and fire warden
Liaise and establish a good relationship with building reception and suppliers

Office Management tasks:

Support the People Team with office-related onboarding & offboarding tasks
Tracking office expenditure against budget
Maintain inventory of office furniture
Oversee and become the point of contact for our soft facility management providers such as plant maintenance, cleaners, etc
Work with the Office Experience Lead to maintain accurate records of contacts and certificates
Adhere and support sustainable practices across the Toronto office in alignment with DEPT® BCorp certification

Office Culture tasks:

Help unify the Toronto, UK and Ireland teams to provide greater alignment across our offices to ensure a similar experience for staff with support on larger local events and team wide activities
Provide support to the Office Experience Lead when planning social and cultural activities for employees
Support with ad hoc projects and internal communication to the wider business

WHAT YOU BRING:

Previous experience within an agency environment is desirable
Highly computer-literate with experience with G Suite
Excellent verbal and written communication skills
Superb organisational and multitasking skills
Discretion in handling confidential information
A service-oriented approach with excellent interpersonal skills
Ability to handle multiple tasks effectively in a fast-paced environment
Adaptability to shifting work priorities
Someone that is able to work flexibly
A conscientious work ethic

WE OFFER

A flexible, hybrid working policy
An excellent salary based on experience and equal pay policies
Mental health support, and company sick pay scheme.
15 days paid holiday annually (plus Public Holidays).
Refreshments are provided in the office all week, as well as drinks at 4 pm on a Friday.
Enhanced family friendly policies to support new parents.
Social and Cultural Events, plenty of opportunities to connect with colleagues through organised activities and celebrations.
Inspirational Talks, bringing the outside in with regular guest speakers and events.
Learning and Development, supporting your growth with continuous opportunities to learn and advance.
Buddy Programme: You will be paired with a ‘Buddy’ to help you through your first weeks’ at DEPT®.
A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
Awesome clients. Whether big or small, local or global - at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.

The anticipated annual salary range for this position is $42,600 – $56,800 CAD. Salary is based on relevant experience, expertise, and organizational impact.

WHY DEPT®?

We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.

AI Disclosure: At DEPT®, we use AI-assisted technology (Metaview) to capture notes and summarize interview conversations, so our interviewers can stay fully focused. Using the AI is optional, just let us know if you’d prefer it not be used.

DIVERSITY, EQUITY & INCLUSION

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.

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More about this job

Responsibilities

The Office Experience Coordinator acts as the central point of contact for the Toronto office, managing front-of-house operations, hospitality, and facility maintenance. They also support the People Team with onboarding tasks and help coordinate social and cultural activities to foster office culture.

Requirements

The ideal candidate possesses previous agency experience and is highly computer-literate with proficiency in G Suite. Strong interpersonal, organizational, and multitasking skills are required to handle daily office operations in a fast-paced environment.

Skills

Stakeholder management
Office operations
Front of house
Procurement
Inventory management
Onboarding
Offboarding
Communication
Multitasking
Organizational skills
G Suite
Facility management
Budget tracking
Customer service

Benefits

Flexible hybrid working policy
Mental health support
Company sick pay scheme
15 days paid holiday
Public holidays
Office refreshments
Friday drinks
Enhanced family friendly policies
Social and cultural events
Inspirational talks
Learning and development
Buddy programme

Visa sponsorship

Not detected in the job text

Keywords

Office Experience Coordinator
Front of House
Agency
G Suite
Stakeholder Management
Facility Management
Procurement
Onboarding
Offboarding
B Corp
Climate Neutral
Hybrid Working
Office Operations
Inventory Management
Internal Communication
Budgeting
Hospitality
Sustainable Practices

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