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Added 16 mins ago
Digital Marketing Coordinator
w2Foresight
MB · Back, MB
Full-time
…including digital campaigns, database automation, SEO, eCommerce events and content…
Added 1 hour ago
Recruiting Coordinator, Human Resources
Teck Resources Limited
Kamloops, BC
$85,000 to $105,000 CAD / year
Full-time
Reporting to the Senior Recruiting Coordinator, the Recruiting Coordinator, 18-month term (with the potential of going permanent) will support full-cycle recruitment across a high volume of…
Added 2 hours ago
Day Program Facilitator
The Salvation Army in Canada
Winnipeg, MB
Full-time
Note: Not all incumbents perform all of the duties described below but perform a similar range of duties as per the directive of the Coordinator of Day Services.
Added 2 hours ago
DEVELOPMENT COORDINATOR
Professional Association of Canadian Theatres (PACT)
Vancouver, BC
Full-time
Reporting to the Senior Manager of Individual Giving, the Development Coordinator will focus on supporting the Individual Giving portfolio and will also assist all other areas including…
Added 3 hours ago
Fire Operations Support Coordinator
Radius Fire Protection
Richmond, BC
Full-time
As our Fire Operations Support Coordinator, you will play a key role in turning completed work into accurate and timely invoices. With approximately 60% of your role focused on billing and…
Added 3 hours ago
Front Office Administrative Coordinator
Calvary Church
Surrey, BC
Contract
Understand the position: The Front Office Administrative Coordinator is a full-time (Mon-Thurs) on-site position based at Calvary Church in Surrey, BC. This position is a 2 year contract…
Added 4 hours ago
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 4 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Process participant compensation and reimbursements, document adverse events and protocol deviations and report them as required.
Added 4 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 4 hours ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 4 hours ago
Coordinator, Premium Service
Abbotsford Arena-AHL ArenaOpsPT
Abbotsford, BC
Part-time
The Coordinator, Premium Service provides excellent guest service to all premium members and guests related to the guest experience, including service and food and beverage. This position…
Added 4 hours ago
Field Marketing Coordinator
Stanley Black & Decker, Inc.
Ottawa, ON · ON
Full-time
As a Field Marketing Coordinator, you will be part of a dedicated team based in the Ottawa area and reporting to the Territory Manger, Residential Sales. The Field Marketing Coordinator is…
Added 5 hours ago
Technology Officer
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
Full-time
…and equipment training. Working under the direction of the Coordinator, the incumbent shares responsibility for continuity of technical delivery knowledge across the team, and provides…
Added 5 hours ago
Insurance Claims Coordinator
FirstService Residential Canada
Vancouver, BC
Full-time
We are looking for a Claims Coordinator to join our Insurance and Risk Management department. Reporting to the Director, Client Risk Management, the Claims Coordinator is a dynamic…
Added 5 hours ago
FT - Program Coordinator - Outreach Surrey
Connective
Surrey, BC
Internship
Plans and develops the program/s in consultation with the supervisor. Plans and implements program activities and special events.
Added 5 hours ago
Educator
Greenwood Shalom Tutoring Zone and Summer Enrichment
Dorchester, ON
Full-time
…goals of the Greenwood Shalom under the direction of the site coordinator. He/she will implement program activities for children, which provide for spiritual, social, academic and emotional…
Added 5 hours ago
Research Coordinator, Alberta Children's Hospital Research Institute
University of Calgary
Calgary, AB
Contract
…Cumming School of Medicine invites applications for a Research Coordinator. This Part-time Fixed Term position is for approximately 6 months (based on length of grant funding), with the…
Added 5 hours ago
Research Coordinator, Department of Medicine
University of Calgary
Calgary, AB
Full-time
The Department of Medicine in the Cumming School of Medicine invites applications for a Research Coordinator. This Full-time Fixed Term position is for approximately 1 year (based on length…
Added 6 hours ago
Retail and Marketing Coordinator, Equity Capital Markers - Toronto, ON
Scotiabank - Global Banking and Markets
Toronto, ON
Contract
Retail and Marketing Coordinator, Equity Capital Markers – Toronto, ON
Added 6 hours ago
Manager, Varsity Operations
University of British Columbia
Vancouver, BC · UBCV | War Memorial Gymnasium (MGYM)
$8,087.08 to $12,117.08 CAD / month
Full-time
This position is an integral member of the Varsity Leadership Team and is responsible for managing the Coordinator, Varsity Events, Coordinator, Events and Operations – War Memorial Gym and…
Added 7 hours ago
Manager, Varsity Operations
The University of British Columbia
Vancouver, BC
$8,087.08 to $12,117.08 CAD / month
Full-time
This position is an integral member of the Varsity Leadership Team and is responsible for managing the Coordinator, Varsity Events, Coordinator, Events and Operations – War Memorial Gym and…
Added 7 hours ago
Sales Director - Hotel Services - Whistler BC
Encore Canada
Whistler, BC
Full-time
…strategies and Core Values. This position supervises the Sales Coordinator, Sales Manager, and Sr. Sales Manager and reports to the Director, Event…
Added 7 hours ago
Day Program Facilitator
The Salvation Army Canada and Bermuda Territory
Winnipeg, MB
Full-time
Note: Not all incumbents perform all of the duties described below but perform a similar range of duties as per the directive of the Coordinator of Day Services.
Added 7 hours ago
Facility Coordinator
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
The Facilities Coordinator provides operational and administrative support for the day-to-day workplace and facilities functions within a Toronto office environment. This hybrid role is…
Added 7 hours ago
Facility Coordinator
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
The Facilities Coordinator provides day-to-day operational, administrative, and workplace support for a corporate office environment in Toronto. This role is focused primarily on floor…

DEPT®

Office Experience Coordinator (FTC)

Toronto, ON, Canada

Pay: $42,600 to $56,800 CAD / year
Posting language: English
Posted: Sep 29, 2026

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Original job description

Office Experience Coordinator
Part-time
Toronto, Canada

This is a 12 month fixed term contract from January 2027, with a strong likelihood of extension.

This is a part-time role, working 3-4 days per week.

This posting reflects an existing vacancy.

DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021.

JOB PURPOSE

As the Office Experience Coordinator / Front of House for DEPT® Toronto, you'll act as the central point of contact in our office, ensuring exceptional service for both clients and Depsters.

Collaborating with our Canadian office team, you’ll cultivate an environment of warmth and inclusivity, fostering a sense of value for everyone.

We're seeking a personable and approachable individual with strong stakeholder management skills, who understands the importance of every task, no matter its size. Alongside front of house duties, you’ll also manage the office operations. The office space will be yours to manage so it is important that you take pride in your work and want to make the office look and feel the best that it can be.

WHAT YOU’LL DO:

Front of House operations:

Maintain the smooth operation of the Toronto office by managing client experience, hospitality orders and meeting room arrangements
Oversee & arrange post and courier services
Manage office supplies and procurement
Maintain office cleanliness and the look and feel of the space (e.g. emptying bins, restacking the dishwasher)
Work closely with the IT site support to report all issues with equipment
Share office information to all staff on a real-time basis
Be willing to train as a first aider and fire warden
Liaise and establish a good relationship with building reception and suppliers

Office Management tasks:

Support the People Team with office-related onboarding & offboarding tasks
Tracking office expenditure against budget
Maintain inventory of office furniture
Oversee and become the point of contact for our soft facility management providers such as plant maintenance, cleaners, etc
Work with the Office Experience Lead to maintain accurate records of contacts and certificates
Adhere and support sustainable practices across the Toronto office in alignment with DEPT® BCorp certification

Office Culture tasks:

Help unify the Toronto, UK and Ireland teams to provide greater alignment across our offices to ensure a similar experience for staff with support on larger local events and team wide activities
Provide support to the Office Experience Lead when planning social and cultural activities for employees
Support with ad hoc projects and internal communication to the wider business

WHAT YOU BRING:

Previous experience within an agency environment is desirable
Highly computer-literate with experience with G Suite
Excellent verbal and written communication skills
Superb organisational and multitasking skills
Discretion in handling confidential information
A service-oriented approach with excellent interpersonal skills
Ability to handle multiple tasks effectively in a fast-paced environment
Adaptability to shifting work priorities
Someone that is able to work flexibly
A conscientious work ethic

WE OFFER

A flexible, hybrid working policy
An excellent salary based on experience and equal pay policies
Mental health support, and company sick pay scheme.
15 days paid holiday annually (plus Public Holidays).
Refreshments are provided in the office all week, as well as drinks at 4 pm on a Friday.
Enhanced family friendly policies to support new parents.
Social and Cultural Events, plenty of opportunities to connect with colleagues through organised activities and celebrations.
Inspirational Talks, bringing the outside in with regular guest speakers and events.
Learning and Development, supporting your growth with continuous opportunities to learn and advance.
Buddy Programme: You will be paired with a ‘Buddy’ to help you through your first weeks’ at DEPT®.
A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
Awesome clients. Whether big or small, local or global - at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together!
The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development and certifications.

The anticipated annual salary range for this position is $42,600 – $56,800 CAD. Salary is based on relevant experience, expertise, and organizational impact.

WHY DEPT®?

We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA.

We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter.

At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build.

AI Disclosure: At DEPT®, we use AI-assisted technology (Metaview) to capture notes and summarize interview conversations, so our interviewers can stay fully focused. Using the AI is optional, just let us know if you’d prefer it not be used.

DIVERSITY, EQUITY & INCLUSION

At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives.

Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine.

We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us.

Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.

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More about this job

Responsibilities

The Office Experience Coordinator acts as the central point of contact for the Toronto office, managing front-of-house operations, hospitality, and facility maintenance. They also support the People Team with onboarding tasks and help coordinate social and cultural activities to foster office culture.

Requirements

The ideal candidate possesses previous agency experience and is highly computer-literate with proficiency in G Suite. Strong interpersonal, organizational, and multitasking skills are required to handle daily office operations in a fast-paced environment.

Skills

Stakeholder management
Office operations
Front of house
Procurement
Inventory management
Onboarding
Offboarding
Communication
Multitasking
Organizational skills
G Suite
Facility management
Budget tracking
Customer service

Benefits

Flexible hybrid working policy
Mental health support
Company sick pay scheme
15 days paid holiday
Public holidays
Office refreshments
Friday drinks
Enhanced family friendly policies
Social and cultural events
Inspirational talks
Learning and development
Buddy programme

Visa sponsorship

Not detected in the job text

Keywords

Office Experience Coordinator
Front of House
Agency
G Suite
Stakeholder Management
Facility Management
Procurement
Onboarding
Offboarding
B Corp
Climate Neutral
Hybrid Working
Office Operations
Inventory Management
Internal Communication
Budgeting
Hospitality
Sustainable Practices

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