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Added 10 mins ago
CA
Float Patient Care Coordinator
Canadian Addiction Treatment Centers
Brockville, ON
- Up to $19.57 CAD / hour
- Full-time
Completion of a Medical Office Administrator program and or similar certificate is an asset.
Added 1 hour ago
AS
Service Coordinator / Administrator
Air Solutions Canada
Hamilton, ON · Waterdown, ON
- Full-time
The Service Coordinator/Administrator is a full-time, on-site role based in Dundas, ON. This position is responsible for scheduling and coordinating service calls, managing technician…
Added 2 hours ago
C
Project Administrator
Clearspace
Toronto, ON
- Full-time
We are hiring a Project Administrator to keep commercial interior projects organized and ready for each handoff. Working closely with Project Managers, Designers, Site Supervisors,…
Added 2 hours ago
CH
District Administrator IS
Clean Harbors
Sarnia, ON
- Full-time
Clean Harbors is seeking a District Administrator IS to join our safety-conscious team in Sarnia, ON! This position provides overall administrative and clerical support to our East district…
Added 2 hours ago
CH
District Administrator IS
Clean Harbors
Edmonton, AB
- Full-time
Clean Harbors is seeking a District Administrator IS to join our safety-conscious team in Edmonton, AB or Grande Prairie, AB! This position provides overall administrative and clerical…
Added 2 hours ago
CH
District Administrator IS
Clean Harbors
Fort McMurray, AB
- Full-time
Clean Harbors is seeking a District Administrator IS to join our safety-conscious team in Fort McMurray, AB! This position provides overall administrative and clerical support to our Oil…
Added 5 hours ago
P
Administrative Assistant (Medical Administrator)
Pollin
Toronto, ON
- Full-time
We’re looking for a warm, welcoming and highly organized Patient Services Administrator to join our growing team at Pollin Fertility. You’ll be an important part of the patient experience,…
Added 5 hours ago
UT
Corporate Services Assistant
Upper Thames River Conservation Authority
London, ON
- Full-time
Support billing and revenue functions as backup to the Billings Administrator, including financial reconciliations, payment processing, cheque register maintenance, and invoice support.
Added 12 hours ago
DE
Office Administrator
Design Electronics
Niagara Falls, ON
- Full-time
Reporting to the Director, People & Culture, the Office Administrator owns the administrative functions of the business across finance, HR, office operations, and corporate services. This…
Added 13 hours ago
H
Skin Clinic Administrator (Part Time)
HealthOne
Toronto, ON
- Part-time
HealthOne is seeking a Skin Clinic Administrator to join our growing team! HealthOne Skin Clinic is one of up to eight departments found at most of our locations and is boutique medical…
Added 14 hours ago
Project Cost Administrator - 6 Month Contract
Convergint Technologies Ltd
Calgary, AB
Convergint is looking for a team-oriented, results-driven, Project Cost Administrator to join our amazing culture at our Calgary, AB location. The Project Cost Administrators’…
Added 17 hours ago
C
Project Cost Administrator - 6 Month Contract
Convergint
Calgary, AB
- Contract
Convergint is looking for a team-oriented, results-driven, Project Cost Administrator to join our amazing culture at our Calgary, AB location. The Project Cost Administrators’…
Added 20 hours ago
GR
Office Administrator
Goldbeck Recruiting
Surrey, BC
- $60,000 to $70,000 CAD / year
- Full-time
…continuous improvement. They're looking for a detail-focused administrator to manage accounting and office operations at their local…
Added 20 hours ago
W
Service Administrator
Wajax
Red Deer, AB
- Full-time
Accountable/responsible for the development of service administration and billing for both internal & external customers. Field and respond to customer inquiries.
Added 21 hours ago
BL
Director of Operations and Human Resources
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
Prepare and coordinate operational and partnership-level reports, including reports relating to associate and staff salaries, reviews and billing rates.
Added 23 hours ago
D
Dental Administrator - Orleans Family Dentistry
dentalcorp
Orleans, ON
- Full-time
The wage for this Dental Administrator position is $25-$30/hour depending on skills, experience, and location.
Added 1 day ago
UO
Intermediate Medical Office Administrator
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
Reporting to the Clinical Manager, Student Health and Wellness Centre, the Intermediate Medical Office Administrator (MOA) provides comprehensive medical and administrative support to…
Added 1 day ago
RS
Service Administrator III
Radiant Systems Solutions, Inc
Sparwood, BC
- $25 to $35 CAD / hour
- Contract
We are seeking a Service Administrator III to provide administrative and operational support within a service/branch environment.
Added 1 day ago
AI
Senior Underwriting Operations Analyst
Arch Insurance Group Inc.
Toronto, ON
- Full-time
Investigate and resolve premiums, claims, billing, and reporting discrepancies
Added 1 day ago
TC
MOA - Medical Office Administrator
True Care Fertility
Ottawa, ON
- Part-time
The Medical Office Administrator (MOA) will be involved in all aspects of administering the daily operations of True Care Fertility, promoting the clinic's diverse services, and expanding…
Added 1 day ago
Sr Coordinator - Commnty Relations & Cstmr Prgms
Hydro One Networks Inc
Thunder Bay, ON
…in-community and customer events with Ontario Native Welfare Administrator’s Association (ONWAA) program administration. Coordinate with the billing department to assist with arrears…
Added 2 days ago
DS
Payroll Administrator - TEMPORARY - Board Office
Delta School District 37, British Columbia
Delta, BC
- Temporary
Position: Payroll Administrator - TEMPORARY- Board Office
Added 2 days ago
Customer Service Administrator
Transx Ltd
New Westminster, BC
The TransX Group of Companies has an exciting opportunity for a Customer Service Administrator to join the Terminal Operations department in Vancouver. Reporting to the Terminal Manager,…
Added 3 days ago
Medical Administrator
Rejuvenation
Oakville, ON
Handle client billing and payment transactions.
Added 3 days ago
F
Service Coordinator / Branch Administrator
Finning
Whitehorse, YT
- Full-time
…organized and customer-focused Service Coordinator / Branch Administrator to join our Whitehorse…

Design Electronics

Office Administrator

Niagara Falls, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

About Us

Design Electronics “DE” is a leading technology integration firm specializing in providing innovative solutions to businesses and clients in various industries. We pride ourselves on our commitment to excellence, cutting-edge technology, and superior customer service.

Design Electronics provides complete, turn-key technology and AV services, with a team dedicated to ensuring seamless integration through every stage of the installation process, which guarantees customer loyalty and retention.

About the Role

Reporting to the Director, People & Culture, the Office Administrator owns the administrative functions of the business across finance, HR, office operations, and corporate services. This is an ownership role: when something falls within your area, you see it through to completion, whether that means doing the work yourself, coordinating others, following up, or escalating issues. You’ll work closely with our Finance Coordinator, who supports accuracy and controls within several of these processes.

What You’ll Do

Financial administration

Support customer billing, accounts receivable, collections and payment posting
Support the employee and management expense process, including follow-up and reconciliation
Route invoices to the right approvers and follow them through to completion
Administer office, building, and recurring expenses and subscriptions, and support budget preparation

HR administration

Coordinate onboarding, offboarding, and new employee orientation
Maintain personnel records, HR documentation, and time-off tracking
Support benefits administration and employee training programs
Plan social events, team-building, and recognition initiatives
Provide administrative support for performance review, coaching, and career pathing processes
Escalate HR matters that need management or external HR support

Office and corporate services

Oversee daily office operations, supplies, equipment, vendors, and building maintenance
Coordinate meetings, company events, and travel
Manage correspondence, phone calls and visitors, and prepare memos, reports and presentations
Plan and track corporate services projects with department heads, keeping management informed
Maintain administrative procedures and identify process improvements
Provide administrative support to Directors

What You Bring

College diploma or university degree in business administration, accounting, human resources or communications
3+ years of office administration or office management experience, ideally in a small business
3+ years of finance or accounting experience with a focus on controls, process and reporting
Demonstrated experience owning end-to-end payroll processing
Working knowledge of ERP and accounting systems, including multi-currency
Strong Microsoft Office skills, particularly Excel
Sound judgement, strong problem-solving skills and attention to detail, with the ability to prioritize time-sensitive work
Excellent written and verbal communication and a collaborative, outgoing style
Integrity and discretion in handling confidential personnel and financial information
Assets: project management experience; knowledge of the AV integration or technology industry

What We Offer

Benefits, paid time off, career growth opportunities, company events

Apply About employer

More about this job

Responsibilities

Own administrative operations across finance, HR, office services, and corporate support, following tasks through to completion and coordinating with colleagues and approvers. Manage billing and expenses, payroll-related processes, employee administration, office operations, events, records, and process improvements.

Requirements

Requires a college diploma or university degree in business administration, accounting, human resources, or communications, along with at least three years of office administration or management experience and three years of finance or accounting experience. Candidates should have end-to-end payroll processing experience, familiarity with ERP and accounting systems including multi-currency, strong Microsoft Office and Excel skills, sound judgment, attention to detail, and excellent communication skills.

Skills

Office Administration
Office Management
Financial Administration
Accounts Receivable
Collections
Expense Reconciliation
Payroll Processing
Human Resources Administration
Onboarding and Offboarding
Benefits Administration
Vendor Management
Microsoft Excel
ERP and Accounting Systems
Multi-Currency Accounting
Project Management
Process Improvement

Benefits

Benefits
Paid Time Off
Career Growth Opportunities
Company Events

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Management
Financial Administration
Customer Billing
Accounts Receivable
Collections
Payment Posting
Expense Reconciliation
Invoice Approval
Budget Preparation
Payroll Processing
Human Resources Administration
Employee Onboarding
Employee Offboarding
Personnel Records
Benefits Administration
Employee Training
Performance Reviews
Vendor Management
Building Maintenance
Corporate Services
Microsoft Office
Microsoft Excel
ERP Systems
Accounting Systems
Multi-Currency
Project Management
Process Improvement
AV Integration
Technology Integration

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