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Desjardins

Administrative assistant, Administration

Montreal, QC, Canada

Job type: Full-time
Apply by: Oct 8, 2026
Posting language: English
Posted: Sep 25, 2026

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Original job description

As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a vice-president. You also provide administrative support to other members of your unit as needed. You help coordinate, plan and prioritize your unit’s management activities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to:

Carry out various secretarial activities, including writing, layout, updating, production and linguistic revision of information documents from the various sectors
Carry out various administrative tasks related to internal management (sales follow-up, dashboard, expense account follow-up, inventory and material management, performance evaluations, etc.)
Support the manager in the management and follow-up of his/her agenda, calls, emails and mail
Prepare and attend various meetings, including those of the management committee. Write up the minutes and ensure the follow-up of these meetings
Participate in the logistical organization of various events (team meetings, committees, assemblies, travel, public relations activities, etc.)
Collaborate in the preparation of the annual budget and budget monitoring during the year (analysis and justification of variances).

What we offer*

Competitive salary and annual bonus
4 weeks of flexible vacation starting in the first year
Defined benefit pension plan that provides predictable, stable income throughout retirement
Group insurance including telemedicine
Reimbursement of health and wellness expenses and telework equipment

Benefits apply based on eligibility criteria.

What you bring to the table

Trade school diploma in a related field
A minimum of three years of relevant experience
Please note that other combinations of qualifications and relevant experience may be considered
Advanced proficiency in French, both spoken and written

Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

Equity, Diversity, Inclusion and Accessibility

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Trade Union (If applicable)

Job Family

Administration (FG)

Unposting Date

2026-10-7

Apply About employer

More about this job

Responsibilities

The administrative assistant provides secretarial and administrative support to a director or manager, including agenda management, meeting coordination, and document preparation. They also assist with internal management tasks such as budget monitoring, inventory management, and performance evaluation follow-ups.

Requirements

Candidates must have a trade school diploma in a related field and a minimum of three years of relevant experience. Advanced proficiency in French, both spoken and written, is required for this role.

Skills

Administrative support
Secretarial support
Agenda management
Meeting coordination
Budget monitoring
Document writing
Linguistic revision
Inventory management
Performance evaluations
Communication
Planning
Prioritization
Customer focus
Situational adaptability
Action oriented

Benefits

Competitive salary
Annual bonus
4 weeks of flexible vacation
Defined benefit pension plan
Group insurance
Telemedicine
Reimbursement of health and wellness expenses
Telework equipment

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Secretarial
Management Support
Budgeting
Inventory Management
Meeting Minutes
Logistics
Dashboard
Expense Account
Performance Evaluation
Telework
Hybrid Work
Administration
Communication
Customer Focus
Planning
Adaptability

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