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Added 1 min ago
Information Writer
Department of Education and Early Childhood Learning
Winnipeg, MB
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities,…
Added 21 mins ago
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Mobile Financial Services Representative
CIBC
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- Full-time
Sales and Service Execution- Deliver consistent client service excellence and strong sales results to meet performance targets. Demonstrate service excellence by being visible and…
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PF
Financial Representative
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Toronto, ON · North York, ON
- Other
Role Description: This hybrid Financial Representative role is based in North York, ON, with a combination of in-office work and some work-from-home flexibility. The Financial…
Added 3 hours ago
C
Financial Services Representative II
CIBC
Campbell River, BC · CampbellRiver-StAnns&IslandHwy
- Full-time
…meaningful difference in our clients’ lives. As a Financial Services Representative, you’ll foster key relationships with clients, understand their financial and personal goals, provide…
Added 3 hours ago
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Bilingual Customer Service Representative
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- $60,000 to $63,000 CAD / month
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Financial Services Representative
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Member Contact Centre Representative 1
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…meaningful difference in our clients’ lives. As a Financial Services Representative, you’ll foster key relationships with clients, understand their financial and personal goals, provide…
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Technical Sales Representative & Branch Supervisor
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Case Manager (2026-398-CC)
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Added 9 hours ago
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Desjardins

Executive Administrative Assistant-Office Manager, Capital Markets

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 13, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

The work mode arrangement for the position is full-time on site

As an Executive Administrative Assistant-Office Manager, you carry out a wide variety of administrative duties as required by daily operations of the Calgary Capital Markets team. Reporting to the local head of the Calgary office, you organize, coordinate, plan and prioritize activities for the team. Your work involves handling confidential matters and materials. You draw on your sound judgment to independently, promptly and efficiently address all requests and problems referred. Coordination is critical, so you frequently interact with many different internal and external stakeholders such as bankers, managers, HR, Security, Real Estate, etc. Being able to multi-task and deal well under pressure are strong assets. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to :

Support senior bankers in the Calgary office for their day-to-day administrative needs including, but not limited to, scheduling meetings and organizing calendars, responding to phone calls, booking lunches and dinners, planning travel (flights, hotel, ground transport) and submitting expense reports
Print and bind client presentation materials ahead of client meetings
Order stationery and supplies from vendors, coordinate office payables, coordinate with corporate real estate and building management, handle shipping & mailing and coordinating technology hardware and equipment for local employees from HQ
Support senior executives and visiting bankers when they are visiting from other cities/offices
Act as liaison between banking and capital markets Capital Market teams in Calgary, and Montreal and Toronto.
Be the quarterback for local client events including golf, visiting speaker events, closing dinners, in-house training and similar events
Work on special projects as they develop and time permits (could be analysis work, presentation preparation, etc.)
Be the first level of IT support and maintenance, work closely with IT Call Center to resolve issues on behalf of team
Manage relationships with vendors, service providers and office/building landlord
Serve as representative on various committees such as Disaster Recovery Team, Fire Marshall and First Aid Respondent.

What we offer*

Competitive salary and annual bonus
4 weeks of flexible vacation starting in the first year
Defined benefit pension plan that provides predictable, stable income throughout retirement
Group insurance including telemedicine
Reimbursement of health and wellness expenses and telework equipment

*Benefits apply based on eligibility criteria.

What you bring to the table

College Diploma in a related field
A minimum of three years of relevant experience, including working in a corporate, fast- paced corporate environment
Please note that other combinations of qualifications and relevant experience may be considered
Advanced working knowledge using Office 365 apps (Microsoft Outlook, Word, PowerPoint, Excel, Teams, Sharepoint and OneNote.)　
Advanced working knowledge of office equipment like computers/laptops, printers and fax machines
Knowledge of office management systems and procedures

Collaborates, Communicates effectively, Ensures accountability, Resourcefulness

Equity, Diversity, Inclusion and Accessibility

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Trade Union (If applicable)

Job Family

Administration (FG)

Unposting Date

2026-11-12

Apply About employer

More about this job

Responsibilities

The Executive Administrative Assistant will provide comprehensive administrative support to the Calgary Capital Markets team, including scheduling, travel planning, and expense management. They will also act as an office manager, overseeing vendor relationships, IT support, and event coordination for the local office.

Requirements

Candidates must possess a college diploma in a related field and at least three years of relevant experience in a fast-paced corporate environment. Proficiency in Microsoft Office 365 and strong organizational and communication skills are essential for this role.

Skills

Administrative support
Office management
Calendar management
Travel planning
Expense reporting
Vendor management
IT support
Event coordination
Communication
Multi-tasking
Microsoft Office 365
Outlook
Word
PowerPoint
Excel
Teams

Benefits

Competitive salary
Annual bonus
Flexible vacation
Defined benefit pension plan
Group insurance
Telemedicine
Health and wellness expense reimbursement
Telework equipment reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Capital Markets
Administrative Assistant
Office Manager
Office 365
Outlook
Word
PowerPoint
Excel
Teams
Sharepoint
OneNote
Vendor Management
IT Support
Event Planning
Expense Reports
Corporate Real Estate
Disaster Recovery
First Aid
Banking
Administration

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