Administrative Assistant

Company: Detroit Axle Canada

Location: 6090 White Hart Lane, Mississauga, Ontario, Canada

Job Type: Full-Time | On-Site

Department: Human Resources / Administration

About the Position

Detroit Axle Canada is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support daily human resources and administrative operations at our Mississauga warehouse.

The ideal candidate will thrive in a fast-paced warehouse environment, demonstrate excellent communication skills, and manage multiple responsibilities while maintaining accuracy, professionalism, and confidentiality.

Key Responsibilities

Administrative & HR Support

• Provide daily administrative support to HR leadership, warehouse management, and supervisors.
• Maintain accurate employee records, documentation, and confidential personnel files.
• Prepare reports, spreadsheets, correspondence, and administrative documents.
• Coordinate meetings, schedules, and employee communications.
• Assist with maintaining HR systems and employee information.

Recruitment & Onboarding

• Assist with job postings, applicant screening, and interview scheduling.
• Coordinate new hire paperwork, orientation, and onboarding documentation.
• Support employee onboarding through Payworks or designated HR systems.
• Track required employee forms, policy acknowledgments, and training completion.
• Communicate with new hires and supervisors to ensure a smooth onboarding process.

Attendance & Payroll Support

• Monitor attendance records, missed punches, absences, and timekeeping discrepancies.
• Prepare daily and weekly attendance reports.
• Assist with payroll documentation and employee information updates.
• Coordinate attendance and payroll corrections with supervisors and HR leadership.
• Maintain accurate employee records in designated payroll and HR systems.

Employee Communication & Coordination

• Respond professionally to general employee inquiries.
• Assist with distributing HR communications and workplace policy updates.
• Support coordination between warehouse employees, supervisors, and management.
• Refer sensitive employee concerns to HR leadership.

Health & Safety Administration

• Assist with organizing workplace safety documentation and training records.
• Maintain employee training and certification records.
• Support administrative documentation for workplace incidents and injury reports.
• Assist with maintaining required health and safety records in accordance with applicable Ontario workplace requirements.

Qualifications

Required

• Previous experience in an administrative assistant, office administration, or HR support role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Ability to handle confidential employee information professionally.
• Strong data entry and recordkeeping skills.

Preferred

• Experience in a warehouse, manufacturing, logistics, or distribution environment.
• Familiarity with Payworks or other HR/payroll systems.
• Previous experience with recruitment, onboarding, attendance tracking, or payroll administration.
• Familiarity with Ontario employment standards and workplace health and safety practices.

Work Environment

• Full-time, on-site position at our Mississauga warehouse.
• Fast-paced warehouse and office environment.
• Regular interaction with warehouse employees, supervisors, and management.
• Must follow all applicable workplace health and safety procedures.

Why Join Detroit Axle?

Detroit Axle offers an opportunity to contribute to a growing warehouse operation while gaining valuable experience in human resources, administration, and operational coordination.

We are looking for a dependable, organized, and motivated professional who takes initiative and supports an efficient and productive workplace.

• Apply today to join the Detroit Axle Canada team!