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Added just now
MA
restaurant assistant manager
Masala Authentic Indian Cuisine
Banff, AB
- From $37.5 CAD / hour
- Full-time
- On-site
Added 1 min ago
AA
administrative assistant
ACE AUTO GLASS LTD.
Abbotsford, BC
- From $38.5 CAD / hour
- Full-time
- On-site
Added 4 mins ago
HR
administrative assistant
Hirsch Real Estate & Property Management- Estevan
Estevan, SK
- $23 to $26 CAD / hour
- Full-time
- On-site
Added 5 mins ago
PP
pharmacy assistant
Pulse Pharmacy
Regina, SK
- $15.7 to $17 CAD / hour
- Full-time
- On-site
Added 5 mins ago
PJ
Dental Assistant Floater
Parkplace Junior General denti
Brampton, ON
- $20.82 to $23 CAD / hour
- Part-time
- On-site
Our Kids' dental practice is looking for a reliable, energetic, and experienced Dental Assistant/Floater to join our team! We're looking for someone who enjoys working with children, is…
Added 6 mins ago
TH
restaurant assistant manager
Tim Hortons
Exeter, ON
- $27.47 to $28 CAD / hour
- Full-time
- On-site
Added 7 mins ago
PF
assistant manager - retail
Persia Food Products Inc.
North Vancouver, BC
- From $46.15 CAD / hour
- Full-time
- On-site
Added 11 mins ago
OC
Term EA Assignment FTE 0.75
Ottawa Catholic School Board
Kanata, ON
- $26.24 to $32.41 CAD / hour
- Part-time
- On-site
The OCSB is currently seeking a term Educational Assistant for the school indicated. The address of which can be found on our school directory.
Added 11 mins ago
IP
assistant store manager
IGA Peachland
Peachland, BC
- $60,000 to $75,000 CAD / year
- Full-time
- On-site
…include your salary expectations with your application._ The Assistant Store Manager is responsible for the efficiency of the operation of the store. You will lead and manage staff to…
Added 12 mins ago
PR
Administrative Assistant, Business Development
Prince Rupert Port Authority
Vancouver, BC
- Full-time
Reporting to the Assistant VP, Business Development, the Administrative Assistant, Business Development is responsible for the efficient operation of the Prince Rupert Port Authority’s…
Added 12 mins ago
GC
General Help Tim Hortons Full Time
Group Compass Ltee
Toronto, ON · NORTH YORK, ON
- Full-time
Added 12 mins ago
OC
Term EA Assignment FTE 1.0
Ottawa Catholic School Board
Nepean, ON
- $26.24 to $32.41 CAD / hour
- Part-time
- On-site
The OCSB is currently seeking a term Educational Assistant for the school indicated. The address of which can be found on our school directory.
Added 13 mins ago
PH
administrative assistant
Pike's Home Hardware Building Center
Happy Valley-Goose Bay, NL
- $18 to $25 CAD / hour
- Full-time
- On-site
Added 18 mins ago
LD
Certified intra-oral dental assistant
Lasalle Dental Clinic
Sudbury, ON
- $27 to $30 CAD / hour
- Full-time
- On-site
Added 18 mins ago
FP
pharmacy assistant
Frontier Pharmacy
Pemberton, BC
- From $23.5 CAD / hour
- Full-time
- On-site
Added 24 mins ago
PP
early childhood assistant
Pitter Patter Learning Centres
Penticton, BC
- From $22.6 CAD / hour
- Full-time
- On-site
Added 24 mins ago
WH
medical office assistant
Woodbine Healthcare
Markham, ON
- $20 to $22 CAD / hour
- Full-time
- On-site
Added 25 mins ago
GI
administrative assistant
Green Image Tech
Burnaby, BC
- $18.25 to $19 CAD / hour
- Part-time
- On-site
Job Overview* We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting daily office…
Added 26 mins ago
UG
Administrative Assistant - Kamloops Office
Underhill Geomatics Ltd
Kamloops, BC
- $28 to $35 CAD / hour
- Full-time
- On-site
…seeking a highly organized and detail-oriented *Administrative Assistant* to support our Kamloops office, project teams, field crews, and day-to-day operations. This role will provide…
Added 26 mins ago
VH
Medical Office Assistant
Verismo Health
London, ON
- Full-time
Role Description The Medical Office Assistant is a full-time, on-site role based at Verismo Health’s clinic in London, ON. This role supports day-to-day clinic operations by welcoming…
Added 26 mins ago
O
Administration Assistant
OCS
London, ON
- Full-time
We are looking for an organised and proactive Administration Assistant to support our Frameworks Division.
Added 27 mins ago
Pharmacy Assistant II - FT - Continuing Care
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Dartmouth, NS
Preferred: Pharmacy Assistant Diploma from a recognized post-secondary institute
Added 27 mins ago
Production Supervisor
Southland Trailers
Lethbridge, AB
We’re looking for a Production Assistant Manager to join our team and help take Southland Trailers to the next level. In this role, you’ll be part of a dynamic team that works together to…
Added 27 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel jour
Shoppers Drug Mart
Pincourt, QC
- Part-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.
Added 27 mins ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein jour Embauche feu vert
Shoppers Drug Mart
Pincourt, QC
- Full-time
Diplôme d’un cours reconnu d’assistant technique en pharmacie, de préférence.

Closed listing

Dexian

Administrative Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Contract

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Contract
Closing date: Nov 5, 2026
Experience: 1–3 years of relevant experience in an administrative, executive assistant, or professional support role.
Posting language: English
Posted: Oct 6, 2026

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Original job description

Archived listing. The details below describe a past opening.

Senior Administrative Assistant – Investment & Corporate Banking

Job Type: Contract

Duration: 6 Months, with possibility of extension and conversion to a permanent position

Location: Toronto, ON – Hybrid

Schedule: Monday–Thursday in office, Friday remote

Working Hours: 8:30 AM – 5:00 PM

About the Role

We are seeking a Senior Administrative Assistant to provide high-level administrative and operational support across multiple banking teams. The successful candidate will help ensure the smooth coordination of day-to-day business activities, administrative processes, and operational requirements.

This role will focus on calendar and meeting coordination, travel arrangements, expense processing, event coordination, reporting, and general administrative support, while also providing flexible coverage across various teams and functions as business priorities evolve.

The ideal candidate is highly organized, adaptable, professional, and able to quickly transition between different priorities and work environments.

Key Responsibilities

Provide senior-level administrative and operational support to managers, senior executives, and diverse banking teams.
Coordinate calendars, meetings, meeting rooms, resources, and other requirements to ensure effective meeting facilitation.
Plan, coordinate, and support department meetings, events, and business activities.
Make travel arrangements, including flight and hotel bookings.
Prepare and process expense claims, invoices, and related documentation in accordance with established procedures.
Track departmental expenses and support budget monitoring and reporting.
Prepare regular and ad-hoc reports, dashboards, tracking reports, and other administrative documentation.
Gather, organize, and integrate information from multiple sources to improve reporting and administrative processes.
Maintain organized electronic and physical filing systems and ensure business documents are readily accessible.
Draft, edit, format, and distribute professional communications, presentations, policies, procedures, and correspondence.
Respond to phone and general administrative inquiries, resolving or escalating issues as appropriate.
Coordinate training requirements, including research, bookings, confirmations, and cancellations.
Maintain office supplies inventory, place orders, and monitor supply levels.
Coordinate office-related requirements, including staff/contractor moves, workspace planning, furniture requirements, and vendor coordination.
Track overtime, staff vacations, absences, and other workforce-related information in accordance with established guidelines.
Build and maintain effective relationships with internal stakeholders and external vendors.
Provide guidance, coaching, and support to junior administrative team members as required.
Identify opportunities to improve administrative processes and implement more efficient ways of working.
Use sound judgment to identify, troubleshoot, and resolve administrative and operational issues.
Take on additional responsibilities and projects as required.

Required Qualifications & Skills

1–3 years of relevant experience in an administrative, executive assistant, or professional support role.
Post-secondary education in a related field is preferred.
Experience providing administrative support in a corporate, financial services, banking, or professional services environment is an asset.
Strong verbal and written communication skills.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Strong analytical and problem-solving abilities.
Proficiency with MS Office applications, including Outlook, Word, Excel, and PowerPoint.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong interpersonal and relationship-building skills.
Ability to work independently while collaborating effectively with teams and stakeholders.

About Dexian: Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

About employer

More about this job

Responsibilities

Provide senior-level administrative and operational support to banking teams, including calendar and meeting coordination, travel bookings, expense processing, reporting, and document management. Coordinate events, training, office and workforce requirements, support junior administrative staff, and improve administrative processes.

Requirements

Requires 1–3 years of relevant administrative or professional support experience; post-secondary education in a related field is preferred. Candidates should have strong communication, organizational, analytical, and interpersonal skills, proficiency in Microsoft Office, and the ability to manage competing priorities independently and collaboratively.

Skills

Calendar Coordination
Meeting Coordination
Travel Arrangements
Expense Processing
Budget Monitoring
Reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Written Communication
Time Management
Attention To Detail
Problem-Solving
Stakeholder Relationship Building

Visa sponsorship

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Keywords

Investment Banking
Corporate Banking
Administrative Support
Executive Support
Calendar Management
Meeting Coordination
Travel Bookings
Expense Claims
Invoices
Budget Monitoring
Dashboards
Administrative Reporting
Document Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Training Coordination
Vendor Coordination
Workforce Tracking
Office Planning
Process Improvement
Stakeholder Relations
Banking
Financial Services

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