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Added 6 mins ago
AI
Insurance Broker
Advantage Insurance Brokers
Balcarres, SK
- Full-time
Assisting clients with claims-related questions
Added 6 mins ago
C
Administrative Assistant, Neonatology and Pediatric Critical Care - Permanent Full-Time
CHEO
Ottawa, ON
- Full-time
…monitoring, tracking and/or processing expenses related to travel claims, invoices, requisitions, deposits, receipts, enrichment fund reimbursements,…
Added 6 mins ago
PB
Senior Construction Project Manager - ICI Projects
Pearl Builders
Brampton, ON
- $80,000 to $120,000 CAD / year
- Full-time
…strong records for RFIs, site instructions, notices, changes, claims and…
Added 6 mins ago
WS
Adjoint.e administratif·ve – Expérience Étudiant.e (École de Gestion Williams) // Administrative Assistant – Student Experience (Williams School of Business)
Williams School of Business
Sherbrooke, QC
- Full-time
Added 6 mins ago
DU
Administrative Assistant
Dalhousie University
Halifax, NS
- Part-time
Support financial administration through account reconciliations, expense claims, financial record maintenance, and budget monitoring.
Added 7 mins ago
Pharmacy Assistant
Neighbourly Pharmacy
Burnaby, BC
Perform clerical tasks such as filing, faxing, scanning, and assist with insurance claims and prescription transfers
Added 7 mins ago
PM
Health & Safety Officer
Pitt Meadows Plumbing & Mechanical Systems
Maple Ridge, BC · Lower Mainland, British Columbia
- Full-time
Work alongside the HR department on WorkSafe BC Claims, LTD, Medical Leaves and return-to-work programs.
Added 22 mins ago
D
Senior Data Science Advisor
Desjardins
Toronto, ON · Mississauga, ON · Montreal, QC · Levis, QC · Calgary, AB
- Full-time
…conceptual and operational complexity, particularly in the field of claims management, which necessitates the exploration of multiple data sources, as well as the ability to analyze and…
Added 36 mins ago
LG
The Assistant Safety Manager
Lark Group
Surrey, BC
- $90,000 to $100,000 CAD / year
- Full-time
Added 36 mins ago
EG
Training Superintendent
Equinox Gold Corp.
Geraldton, ON
- Full-time
Manage the training budget, external service providers, and funding opportunities, including records management and funding claims.
Added 37 mins ago
IF
Senior Commercial Property Adjuster
Intact FC
AB · Winnipeg, MB · Victoria, BC · Vancouver, BC · Calgary, AB
- Full-time
…loss to their commercial property by guiding them through the claims process from first notice to resolution. You will coordinate with vendors, independent adjusters, and subject-matter…
Added 37 mins ago
M
Guidewire ClaimCenter Developer
Maarut
Montréal-Est, QC · Montreal /Quebec, Quebec
- Contract
developer who writes Gosu daily, within the team supporting the Claims
Added 50 mins ago
F
Warranty Coordinator
Finning
Prince George, BC · Surrey, BC · Edmonton, AB · Calgary, AB
- Full-time
In this role, you will manage the full lifecycle of warranty claims, from initial submission through final resolution. You will work closely with branches, service teams, suppliers, and…
Added 51 mins ago
ER
Human Resources Coordinator
Expand Reach Inc.
Woodbridge, ON
- $50,000 to $60,000 CAD / year
- Full-time
Assist with workplace injury reporting, WSIB/disability claims administration, modified-work arrangements, and safe return-to-work plans.
Added 1 hour ago
W
Technical & Administrative Assistant - NETE
Weir
Dartmouth, NS
- Full-time
Travel: Coordinate travel process including generating cost estimates, review and process travel requests, track approval process, make travel arrangements and review expense claims.
Added 1 hour ago
Deli Utility Clerk (Midtown)
Calgary Co-operative Association Limited
Calgary, AB
Responsible for all aspects of receiving including reviewing / verifying invoices, returns, transfers, claims and proper storage of products.
Added 1 hour ago
LE
Assistant Safety Manager
Lark Enterprises Ltd
Surrey, BC
- $90,000 to $100,000 CAD / year
- Full-time
Added 1 hour ago
BG
Service Operations (Warranty) - Placement Year
BMW Group
Goodwood, ON
- Internship
…where we ensure the correct payment of all submitted warranty claims is completed in an efficient and timely manner. From day one, you will be a key and valued member of operations…
Added 1 hour ago
HT
Test Engineering Technologist
Husky Technologies
Bolton, ON
- Full-time
Participate in project design reviews and risk assessments and develop testing and validation strategy based on risks and product claims
Added 1 hour ago
SK
Medical administrative assistant
Somba Ke Family Dental
Yellowknife, NT
- Full-time
Added 1 hour ago
IG
Customer Service Representative
Insight Global
Mississauga, ON
- $24 to $26 CAD / hour
- Contract
…tracking orders, coordinating with internal teams, resolving claims and returns, and ensuring an exceptional customer experience. The ideal candidate has experience with customer service,…
Added 1 hour ago
RH
Land Development Servicing Coordinator
Richcraft Homes Ltd
Ottawa, ON
- $75,000 to $90,000 CAD / year
- Full-time
Review progress claims, proposed change orders, scope changes, contract adjustments and supporting documentation, escalating items as required.
Added 1 hour ago
Senior Primary Care Assistant - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
…delivery of supplies and services, coding invoices and expense claims, coordinating routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance,…
Added 1 hour ago
Logistics Analyst
Kia Corporation
Mississauga, ON
Partner with Glovis and other logistics providers to manage transportation claims and ensure timely resolution and payment processing.
Added 1 hour ago
Engineer 1-3 (Municipal Engineer)
The Government of Nova Scotia
Halifax, NS
Monitor project progress, claims, reports, and risks to support successful outcomes.

Dexian

Administrative Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 5, 2026
Experience: 1–3 years of relevant experience in an administrative, executive assistant, or professional support role.
Posting language: English
Posted: Oct 6, 2026

Original job description

Senior Administrative Assistant – Investment & Corporate Banking

Job Type: Contract

Duration: 6 Months, with possibility of extension and conversion to a permanent position

Location: Toronto, ON – Hybrid

Schedule: Monday–Thursday in office, Friday remote

Working Hours: 8:30 AM – 5:00 PM

About the Role

We are seeking a Senior Administrative Assistant to provide high-level administrative and operational support across multiple banking teams. The successful candidate will help ensure the smooth coordination of day-to-day business activities, administrative processes, and operational requirements.

This role will focus on calendar and meeting coordination, travel arrangements, expense processing, event coordination, reporting, and general administrative support, while also providing flexible coverage across various teams and functions as business priorities evolve.

The ideal candidate is highly organized, adaptable, professional, and able to quickly transition between different priorities and work environments.

Key Responsibilities

Provide senior-level administrative and operational support to managers, senior executives, and diverse banking teams.
Coordinate calendars, meetings, meeting rooms, resources, and other requirements to ensure effective meeting facilitation.
Plan, coordinate, and support department meetings, events, and business activities.
Make travel arrangements, including flight and hotel bookings.
Prepare and process expense claims, invoices, and related documentation in accordance with established procedures.
Track departmental expenses and support budget monitoring and reporting.
Prepare regular and ad-hoc reports, dashboards, tracking reports, and other administrative documentation.
Gather, organize, and integrate information from multiple sources to improve reporting and administrative processes.
Maintain organized electronic and physical filing systems and ensure business documents are readily accessible.
Draft, edit, format, and distribute professional communications, presentations, policies, procedures, and correspondence.
Respond to phone and general administrative inquiries, resolving or escalating issues as appropriate.
Coordinate training requirements, including research, bookings, confirmations, and cancellations.
Maintain office supplies inventory, place orders, and monitor supply levels.
Coordinate office-related requirements, including staff/contractor moves, workspace planning, furniture requirements, and vendor coordination.
Track overtime, staff vacations, absences, and other workforce-related information in accordance with established guidelines.
Build and maintain effective relationships with internal stakeholders and external vendors.
Provide guidance, coaching, and support to junior administrative team members as required.
Identify opportunities to improve administrative processes and implement more efficient ways of working.
Use sound judgment to identify, troubleshoot, and resolve administrative and operational issues.
Take on additional responsibilities and projects as required.

Required Qualifications & Skills

1–3 years of relevant experience in an administrative, executive assistant, or professional support role.
Post-secondary education in a related field is preferred.
Experience providing administrative support in a corporate, financial services, banking, or professional services environment is an asset.
Strong verbal and written communication skills.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Strong analytical and problem-solving abilities.
Proficiency with MS Office applications, including Outlook, Word, Excel, and PowerPoint.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong interpersonal and relationship-building skills.
Ability to work independently while collaborating effectively with teams and stakeholders.

About Dexian: Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Apply About employer

More about this job

Responsibilities

Provide senior-level administrative and operational support to banking teams, including calendar and meeting coordination, travel bookings, expense processing, reporting, and document management. Coordinate events, training, office and workforce requirements, support junior administrative staff, and improve administrative processes.

Requirements

Requires 1–3 years of relevant administrative or professional support experience; post-secondary education in a related field is preferred. Candidates should have strong communication, organizational, analytical, and interpersonal skills, proficiency in Microsoft Office, and the ability to manage competing priorities independently and collaboratively.

Skills

Calendar Coordination
Meeting Coordination
Travel Arrangements
Expense Processing
Budget Monitoring
Reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Written Communication
Time Management
Attention To Detail
Problem-Solving
Stakeholder Relationship Building

Visa sponsorship

Not detected in the job text

Keywords

Investment Banking
Corporate Banking
Administrative Support
Executive Support
Calendar Management
Meeting Coordination
Travel Bookings
Expense Claims
Invoices
Budget Monitoring
Dashboards
Administrative Reporting
Document Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Training Coordination
Vendor Coordination
Workforce Tracking
Office Planning
Process Improvement
Stakeholder Relations
Banking
Financial Services

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