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Added 20 mins ago
RH
Personal Assistant
Robert Half
Vancouver, BC
- $80,000 to $90,000 CAD / year
- Full-time
We are seeking a highly organized, discreet, and resourceful Personal Assistant to provide comprehensive support to two high-net-worth individuals. This role requires excellent attention to…
Added 36 mins ago
UO
Student Information and Program Assistant
University of British Columbia
Vancouver, BC · UBCV | UBC Life Building (LIFE)
- $4,582 to $4,816 CAD / month
- Full-time
The Student Information and Program Assistant independently provides high-level program and administrative support across the planning and delivery of multiple Go Global programs. The…
Added 50 mins ago
VC
Front Desk Administrative Assistant
Victoria Conservatory of Music
Victoria, BC
- Full-time
Email Subject Line: Application for Front Desk Administrative Assistant, VCM.
Added 51 mins ago
TS
Administrative Assistant/Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Parksville, BC · Mount Arrowsmith Corps - Office
- Part-time
Reporting directly to the Administration Department at Mount Arrowsmith, the Administrative Assistant will handle front desk duties, provide administrative support and back-up support, and…
Added 51 mins ago
C
Executive Assistant
Ciena
Ottawa, ON
- Full-time
…meet the demands of a digital-first world. As an Executive Assistant supporting a 2 senior leaders within our Global Supply Chain organization, this role offers a unique opportunity to…
Added 1 hour ago
C
Executive Assistant
Ciena
Canada
- Full-time
…meet the demands of a digital-first world. As an Executive Assistant supporting a 2 senior leaders within our Global Supply Chain organization, this role offers a unique opportunity to…
Added 1 hour ago
C
Executive Assistant
Ciena
Ottawa, ON
- Full-time
…meet the demands of a digital-first world. As an Executive Assistant supporting a 2 senior leaders within our Global Supply Chain organization, this role offers a unique opportunity to…
Added 2 hours ago
O
Office Manager, Executive Leadership Support
Optum
Richmond, BC
- Full-time
Executive Assistant support to onsite C-Suite leadership
Added 2 hours ago
BG
Learning Management System Administrator
Brandt Group of Companies
Regina, SK
- Full-time
Build and maintain LMS course shells, learning paths, event offerings, and related training structures based on approved requirements and guidance from the LMS Analyst.
Added 2 hours ago
UO
Assistant Professor - Environmental Economics
University of Toronto
Toronto, ON
- $200,000 CAD / year
…Environmental Economics. The appointment will be at the rank of Assistant Professor, with an anticipated start date of July 1,…
Added 2 hours ago
Executive and Project Assistant
Nous Group
Toronto, ON
Join Nous as an Executive & Project Assistant and play a central role in helping consulting teams deliver meaningful work that improves businesses, governments and communities.
Added 3 hours ago
UO
Executive Assistant, Development and Alumni
University of Calgary
Calgary, AB
- Full-time
VP Development and Alumni is currently seeking a Full-time Regular Executive Assistant.
Added 3 hours ago
HI
Sales Resources Administrator
HUB International
Toronto, ON
- Full-time
This is a hybrid role based out of the 130 King St W office, reporting to the Assistant Vice President, SRM for Ontario Region.
Added 3 hours ago
NG
Executive and Project Assistant
Nous Group
Toronto, ON
- $75,000 to $95,000 CAD / year
- Full-time
Join Nous as an Executive & Project Assistant and play a central role in helping consulting teams deliver meaningful work that improves businesses, governments and communities.
Added 3 hours ago
Executive Assistant
Scotiabank
Toronto, ON
As an Executive Assistant you will provide administrative support to three Vice Presidents in the Office of the Global Wealth Transformation & Growth Strategy team. You will be responsible…
Added 3 hours ago
UO
Education Program and Admin Assistant
University of Manitoba
Winnipeg, MB
- $48,448.4 to $66,266.2 CAD / year
- Full-time
Experience with event planning or project management is required.
Added 3 hours ago
SP
Executive Assistant to the President & CEO
St. Paul's Foundation
Vancouver, BC
- $83,000 to $110,000 CAD / year
- Full-time
The Executive Assistant to the President & CEO is a trusted partner who provides exceptional executive, administrative, and operational support to the President & CEO. As the primary point…
Added 3 hours ago
VR
Concierge
VIVA Retirement Communities
Toronto, ON
- Full-time
Conduct monthly, quarterly and annual audits as requested by the Assistant Community Director or Concierge Lead
Added 3 hours ago
AH
Administrative Assistant
ATS Hiring
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Added 3 hours ago
S
Stage Experience Lead - Full Time
Sephora
Richmond, BC
- $22.85 to $28.55 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 4 hours ago
ML
Assistant General Manager
MAPLE LEAF LOUNGE
ON · MISSISSAUGA, ON
- Full-time
The Assistant General Manager is responsible for all aspects of the operation including: budgeting, financial management and weekly analysis, implementation and ongoing success of the…
Added 4 hours ago
JH
Private Dining Sales & Operations Manager - Fine Dining
JRoss Hospitality Recruiters
Toronto, ON
- Full-time
…role for someone who understands that a successful private event starts well before the first guest arrives. You will manage inquiries, build relationships with corporate and social…
Added 4 hours ago
Environmental Education Assistant
CityofOttawa
Ottawa, ON
You will be required to work flexible hours to attend outreach events, assists with reporting on activity and event outcomes, assist with responding to inquiries on programs and projects…
Added 5 hours ago
SL
Accounting/Administrative Assistant
Sequoia Legal LLP
Victoria, BC
- Full-time
Our firm is currently seeking a motivated, detail-oriented Accounting/Administrative Assistant for a permanent full-time role. We may be open to less than full-time hours. The…
Added 5 hours ago
TH
Department Supervisor Full Time - 7088 St. Albert
The Home Depot Canada
St. Albert, AB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…

Dexian

Administrative Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 5, 2026
Experience: 1–3 years of relevant experience in an administrative, executive assistant, or professional support role.
Posting language: English
Posted: Oct 6, 2026

Original job description

Senior Administrative Assistant – Investment & Corporate Banking

Job Type: Contract

Duration: 6 Months, with possibility of extension and conversion to a permanent position

Location: Toronto, ON – Hybrid

Schedule: Monday–Thursday in office, Friday remote

Working Hours: 8:30 AM – 5:00 PM

About the Role

We are seeking a Senior Administrative Assistant to provide high-level administrative and operational support across multiple banking teams. The successful candidate will help ensure the smooth coordination of day-to-day business activities, administrative processes, and operational requirements.

This role will focus on calendar and meeting coordination, travel arrangements, expense processing, event coordination, reporting, and general administrative support, while also providing flexible coverage across various teams and functions as business priorities evolve.

The ideal candidate is highly organized, adaptable, professional, and able to quickly transition between different priorities and work environments.

Key Responsibilities

Provide senior-level administrative and operational support to managers, senior executives, and diverse banking teams.
Coordinate calendars, meetings, meeting rooms, resources, and other requirements to ensure effective meeting facilitation.
Plan, coordinate, and support department meetings, events, and business activities.
Make travel arrangements, including flight and hotel bookings.
Prepare and process expense claims, invoices, and related documentation in accordance with established procedures.
Track departmental expenses and support budget monitoring and reporting.
Prepare regular and ad-hoc reports, dashboards, tracking reports, and other administrative documentation.
Gather, organize, and integrate information from multiple sources to improve reporting and administrative processes.
Maintain organized electronic and physical filing systems and ensure business documents are readily accessible.
Draft, edit, format, and distribute professional communications, presentations, policies, procedures, and correspondence.
Respond to phone and general administrative inquiries, resolving or escalating issues as appropriate.
Coordinate training requirements, including research, bookings, confirmations, and cancellations.
Maintain office supplies inventory, place orders, and monitor supply levels.
Coordinate office-related requirements, including staff/contractor moves, workspace planning, furniture requirements, and vendor coordination.
Track overtime, staff vacations, absences, and other workforce-related information in accordance with established guidelines.
Build and maintain effective relationships with internal stakeholders and external vendors.
Provide guidance, coaching, and support to junior administrative team members as required.
Identify opportunities to improve administrative processes and implement more efficient ways of working.
Use sound judgment to identify, troubleshoot, and resolve administrative and operational issues.
Take on additional responsibilities and projects as required.

Required Qualifications & Skills

1–3 years of relevant experience in an administrative, executive assistant, or professional support role.
Post-secondary education in a related field is preferred.
Experience providing administrative support in a corporate, financial services, banking, or professional services environment is an asset.
Strong verbal and written communication skills.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Strong analytical and problem-solving abilities.
Proficiency with MS Office applications, including Outlook, Word, Excel, and PowerPoint.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong interpersonal and relationship-building skills.
Ability to work independently while collaborating effectively with teams and stakeholders.

About Dexian: Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

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More about this job

Responsibilities

Provide senior-level administrative and operational support to banking teams, including calendar and meeting coordination, travel bookings, expense processing, reporting, and document management. Coordinate events, training, office and workforce requirements, support junior administrative staff, and improve administrative processes.

Requirements

Requires 1–3 years of relevant administrative or professional support experience; post-secondary education in a related field is preferred. Candidates should have strong communication, organizational, analytical, and interpersonal skills, proficiency in Microsoft Office, and the ability to manage competing priorities independently and collaboratively.

Skills

Calendar Coordination
Meeting Coordination
Travel Arrangements
Expense Processing
Budget Monitoring
Reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Written Communication
Time Management
Attention To Detail
Problem-Solving
Stakeholder Relationship Building

Visa sponsorship

Not detected in the job text

Keywords

Investment Banking
Corporate Banking
Administrative Support
Executive Support
Calendar Management
Meeting Coordination
Travel Bookings
Expense Claims
Invoices
Budget Monitoring
Dashboards
Administrative Reporting
Document Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Training Coordination
Vendor Coordination
Workforce Tracking
Office Planning
Process Improvement
Stakeholder Relations
Banking
Financial Services

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