Find work in Canada.

327,304 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 12 mins ago
Administrative Assistant - Regina
CLAAS
Regina, SK
Added 12 mins ago
Administrative Assistant
Best Plumbing & Lighting
Edmonton, AB
Full-time
The Administrative Assistant plays an important role in supporting the daily operations of the business through a combination of administrative, accounting, customer service, and eCommerce…
Added 12 mins ago
Field Nurse Case Manager
Bayshore
Mississauga, ON
Added 25 mins ago
Succession Program | Assistant Principal of a School
Centre de services scolaire Marguerite-Bourgeoys - CSSMB
Montreal, QC
Full-time
Added 25 mins ago
Head of Department – Medical Biology Laboratory
Lacroix Médecine Privée
Quebec, QC
Full-time
Reporting to the Laboratory Director and working closely with the two Assistant Managers, the successful candidate will be a hands-on manager, present on the shop floor and involved in…
Added 25 mins ago
Management Assistant, Airport Operations
Toronto Pearson International Airport
Toronto, ON
Full-time
Added 25 mins ago
Assistant.e chef.fe de gréeur - LUZIA | Assistant Head of Rigging - LUZIA
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
Added 25 mins ago
Student Service Associate
Sheridan College
Mississauga, ON
Full-time
Added 25 mins ago
Board Governance Specialist
Ontario Teachers' Pension Plan
Toronto, ON
Full-time
Reporting to the Assistant Corporate Secretary, the Board Governance Specialist will assist in managing the operations and administration of Board and Committee meetings, and board…
Added 25 mins ago
Assistant.e chef.fe de gréeur - OVO | Assistant Head of Rigging - OVO
Cirque du Soleil Entertainment Group
Montreal, QC
Full-time
Added 27 mins ago
Guest Experience and Accessibility Coordinator
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
Added 27 mins ago
Meat - Assistant Department Manager Meat
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Calgary, AB
Added 27 mins ago
Guest Experience and Accessibility Coordinator
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
Added 27 mins ago
Dental Assistant
Passion Dental Group Inc.
Calgary, AB
We’re currently hiring for two Dental Assistant opportunities at Living Wellness:
Added 27 mins ago
Dental Assistant
Passion Dental Group Inc.
Edmonton, AB
We’re looking for a Dental Assistant who is passionate about patient care, clinical excellence, and supporting colleagues to deliver exceptional outcomes.
Added 27 mins ago
Medical Administrative Assistant
Southwest Ontario Aboriginal Health Access Centre
Cambridge, ON
Added 27 mins ago
Biltmore- Assistant Manager (Mon-Fri Days)
RainCity Housing and Support Society
Vancouver, BC
Added 27 mins ago
Executive Assistant (EA) to the National Executive Director
Trevor Frances Recruitment
Toronto, ON
Full-time
To support their mission, they are seeking an exceptional, high-achieving Executive Assistant (EA) to support the office of the National Executive Dire
Added 42 mins ago
Cleaner - Team Lead (Overnight)
BEST - For A Cleaner World
AB
Full-time
Added 42 mins ago
Paralegal, Contracts
Propak
Airdrie, AB
Full-time
Added 55 mins ago
Administrative and Reception Assistant
Sturgeon County
Morinville, AB
Full-time
Added 58 mins ago
Administrative Assistant to Director
HealthCareersInSask.ca
SK · SK, Canada
Full-time
Job Description: The Administrative Assistant is
Added 58 mins ago
Administrator
McGill University
Sherbrooke, QC
Full-time
Added 58 mins ago
Medical Office Assistant
Medavie
Moncton, NB · MBC NB Head Office Moncton
Full-time
Added 58 mins ago
LINC Program Support Assistant
NorQuest College
Edmonton, AB
The LINC Program Support Assistant plays a key role in supporting the successful delivery of the Language Instruction for Newcomers to Canada (LINC) program. Reporting to the Manager,…

Dexian

Bilingual Administrative Assistant

Oakville, ON, Canada

Pay: $30 to $40 CAD / hour
Job type: Contract
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Administrative Assistant

Duration :12 months

Location : Oakville CAN L6H 0H6

2-3 days onsite in the office

Your responsibilities

Reporting to the Head of Real Estate, the candidate will be responsible to:

Provide effective and efficient administrative support for Real Estate team.
Share Energy - Internal Room and Desk Booking Tool - Coordinate Initial set up with Creation Team and provide administrative support to each site.
Maintain and update all real estate databases, portfolio tools, and legal documentation for the assigned properties for the Canadian portfolio.
scheduling and coordinating meetings.
Coordination of activities with internal and external facility management team
assistance to internal customers - including redirecting phone/email inquiries to appropriate personnel.
Assist in the development of reports/ presentations
Provide status reports, dashboards, and presentation materials for stakeholders, while maintaining the SharePoint site, document repository, and commitment tracking logs
Format/create/distribute Posters/emails as required using templates provided
Ability to coordinate/lead small projects.
Provide order processing support for creating vendor’s shopping carts/processing invoices
Support Vendor management & Onboarding
Travel Management / quality gate for expense report
Prepare monthly and ad hoc reports such as AM KPIs
Coordinate and facilitate status meetings, capacity reviews, and collaboration sessions.
Prepare meeting agendas, minutes, action logs, and follow-up communications, while tracking risks, assumptions, dependencies, and open actions affecting delivery commitments.
Escalate missing approvals, overdue actions or incomplete reporting to the accountable owner.
Ability to manage multiple priorities and deadlines in a fast-paced environment, with high attention to detail and strong discipline in documentation.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Apply About employer

More about this job

Responsibilities

Provide administrative and operational support to the Real Estate team, including maintaining property databases and documentation, coordinating meetings and facilities activities, and supporting vendors, orders, invoices, and travel expenses. Prepare reports and stakeholder materials, maintain SharePoint and tracking logs, coordinate small projects, and follow up on actions, risks, and approvals.

Requirements

The role calls for strong administrative coordination, documentation discipline, attention to detail, and the ability to manage multiple priorities and deadlines in a fast-paced environment. It also requires coordinating meetings and projects, preparing reports and presentations, and supporting real estate, facility, vendor, and expense processes; no specific education or years of experience are stated.

Skills

Administrative Support
Real Estate Database Management
Meeting Coordination
Facility Management Coordination
Report and Presentation Preparation
SharePoint
Project Coordination
Order Processing
Invoice Processing
Vendor Management
Travel Management
Expense Report Review
Dashboard Preparation
Documentation
Stakeholder Communication
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Real Estate
Administrative Support
Canadian Portfolio
Real Estate Databases
Portfolio Tools
Legal Documentation
Room and Desk Booking
Facility Management
Meeting Coordination
SharePoint
Document Repository
Commitment Tracking
Status Reports
Dashboards
Presentation Materials
Project Coordination
Order Processing
Vendor Management
Vendor Onboarding
Invoice Processing
Travel Management
Expense Reports
Key Performance Indicators
Capacity Reviews
Risk Tracking
Action Logs

Report this job