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Added 3 mins ago
Assistant Manager Food & Beverage Operations
Marriott International
Quebec, QC
Full-time
…Delta Hotels by Marriott. In joining Delta Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing…
Added 3 mins ago
Physiotherapy Assistant - Rehabilitation and Supportive Care Services
Nova Scotia Health and IWK Health
Dartmouth, NS
The Physiotherapy Assistant may be required to provide services throughout the Rehabilitation and Supportive Care Services portfolio within a 7-day service.
Added 1 hour ago
Executive Assistant
Shared Health-Soins Communs
Winnipeg, MB
Full-time
As the senior administrative employee within the portfolio provides administrative support to the CEO/COO/ and executive staff members. Independently organizes and prioritizes…
Added 2 hours ago
Assistant Manager
Atlantic Central
Halifax, NS
Full-time
East Coast Credit Union is seeking an Assistant Branch Manager to join our team in our Halifax branch! Reporting to the Branch Manager, the Assistant Manager is responsible for managing the…
Added 2 hours ago
Executive Assistant, Legal Affairs
Electronic Arts
Vancouver, BC
As an Executive Assistant within our Legal Affairs organization, you will provide high-level support to three Vice Presidents across multiple EA locations. You will develop a strong…
Added 4 hours ago
General Production - Part Time
Cargill
Ingersoll, ON
Part-time
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 4 hours ago
General Production - Beef Processing
Cargill
Guelph, ON
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 4 hours ago
General Production - Case Ready/Grinds
Cargill
Guelph, ON
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 4 hours ago
Industrial Butcher - NOC 94141
Cargill
High River, AB
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 4 hours ago
General Production - Flexible Work - Beef Processing
Cargill
Guelph, ON
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 4 hours ago
General Production - Part Time
Cargill
London, ON
Part-time
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 4 hours ago
Wholesale Butcher - NOC 63201
Cargill
High River, AB
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 4 hours ago
General Production
Cargill
London, ON
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 4 hours ago
General Production
Cargill
Ingersoll, ON
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 4 hours ago
Executive Assistant to Chief Executive Officer
Micro Engineering Tech Inc
Calgary, AB
Full-time
The CEO of METI Group leads a portfolio of technology, engineering and education companies headquartered in Calgary, with operations in MENA and Europe. We are looking for an experienced,…
Added 5 hours ago
Administrative Assistant to Director
HealthCareersInSask.ca
Saskatoon, SK
Full-time
Job Description: The Administrative Assistant is accountable to provide confidential administrative support to the Directors they are assigned to. This position supports, and contributes…
Added 6 hours ago
Executive Assistant
Winnipeg Regional Health Authority
Winnipeg, MB
As the senior administrative employee within the portfolio provides administrative support to the CEO/COO/ and executive staff members. Independently organizes and prioritizes…
Added 12 hours ago
Channel Sales HVAC Specialist
Schneider Electric
Toronto, ON
$102,850 to $145,200 CAD / year
Full-time
Promote a broad portfolio of connected living solutions, including energy management, EV charging, electrical infrastructure, and emerging residential technologies.
Added 12 hours ago
Channel Sales HVAC Specialist
Schneider Electric
Montreal, QC
$102,850 to $145,200 CAD / year
Full-time
Promote a broad portfolio of connected living solutions, including energy management, EV charging, electrical infrastructure, and emerging residential technologies.
Added 12 hours ago
Channel Sales HVAC Specialist
Schneider Electric
Milton, ON
$102,850 to $145,200 CAD / year
Full-time
Promote a broad portfolio of connected living solutions, including energy management, EV charging, electrical infrastructure, and emerging residential technologies.
Added 12 hours ago
Channel Sales HVAC Specialist
Schneider Electric
Ottawa, ON
$102,850 to $145,200 CAD / year
Full-time
Promote a broad portfolio of connected living solutions, including energy management, EV charging, electrical infrastructure, and emerging residential technologies.
Added 12 hours ago
Assistant Store Manager I
Coach
Mirabel, QC
Full-time
Coach is part of the Tapestry portfolio – a global house of brands committed to stretching what’s possible.
Added 13 hours ago
Director, Economic Development
destinationone Consulting
BC · Port Coquitlam South, British Columbia
The Director will be responsible for advancing KFNE’s business strategy and overseeing a broad operating portfolio that includes asset management, land governance, property planning and…
Added 13 hours ago
Accounting Assistant
Hays
Oakville, ON
$55,000 to $60,000 CAD / year
Full-time
…with operations across North America. The business supports a portfolio of well-established food and retail brands and has built a reputation for innovation, operational excellence, and…
Added 14 hours ago
Dual Rate Security Supervisor
Gateway Casinos and Entertainment Limited
Rama, ON
Full-time
The ability to obtain registration as a Category 1 Gaming Assistant with the Alcohol and Gaming Commission of Ontario

Closed listing

Dexian

Bilingual Administrative Assistant

Oakville, ON, Canada

Pay: $30 to $40 CAD / hour
Job type: Contract
Closing date: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

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Added 1 day ago
Administrative Assistant, Department of Professional Practice (12 months contract)
KPMG · Oakville, ON, Canada
Added 1 day ago
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OIA GLOBAL · Mississauga, ON, Canada
$21.2 to $24.52 CAD / hour
Added 1 day ago
Private Wealth Administrative Assistant - Oakville, Winter 2027 (Co-op/Internship) - 4 months
BMO · Oakville, ON, Canada
Added 2 days ago
Administrative Assistant (Entry Level)
evertz.io · Burlington, ON, Canada

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Administrative Assistant

Duration :12 months

Location : Oakville CAN L6H 0H6

2-3 days onsite in the office

Your responsibilities

Reporting to the Head of Real Estate, the candidate will be responsible to:

Provide effective and efficient administrative support for Real Estate team.
Share Energy - Internal Room and Desk Booking Tool - Coordinate Initial set up with Creation Team and provide administrative support to each site.
Maintain and update all real estate databases, portfolio tools, and legal documentation for the assigned properties for the Canadian portfolio.
scheduling and coordinating meetings.
Coordination of activities with internal and external facility management team
assistance to internal customers - including redirecting phone/email inquiries to appropriate personnel.
Assist in the development of reports/ presentations
Provide status reports, dashboards, and presentation materials for stakeholders, while maintaining the SharePoint site, document repository, and commitment tracking logs
Format/create/distribute Posters/emails as required using templates provided
Ability to coordinate/lead small projects.
Provide order processing support for creating vendor’s shopping carts/processing invoices
Support Vendor management & Onboarding
Travel Management / quality gate for expense report
Prepare monthly and ad hoc reports such as AM KPIs
Coordinate and facilitate status meetings, capacity reviews, and collaboration sessions.
Prepare meeting agendas, minutes, action logs, and follow-up communications, while tracking risks, assumptions, dependencies, and open actions affecting delivery commitments.
Escalate missing approvals, overdue actions or incomplete reporting to the accountable owner.
Ability to manage multiple priorities and deadlines in a fast-paced environment, with high attention to detail and strong discipline in documentation.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

About employer

More about this job

Responsibilities

Provide administrative and operational support to the Real Estate team, including maintaining property databases and documentation, coordinating meetings and facilities activities, and supporting vendors, orders, invoices, and travel expenses. Prepare reports and stakeholder materials, maintain SharePoint and tracking logs, coordinate small projects, and follow up on actions, risks, and approvals.

Requirements

The role calls for strong administrative coordination, documentation discipline, attention to detail, and the ability to manage multiple priorities and deadlines in a fast-paced environment. It also requires coordinating meetings and projects, preparing reports and presentations, and supporting real estate, facility, vendor, and expense processes; no specific education or years of experience are stated.

Skills

Administrative Support
Real Estate Database Management
Meeting Coordination
Facility Management Coordination
Report and Presentation Preparation
SharePoint
Project Coordination
Order Processing
Invoice Processing
Vendor Management
Travel Management
Expense Report Review
Dashboard Preparation
Documentation
Stakeholder Communication
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Real Estate
Administrative Support
Canadian Portfolio
Real Estate Databases
Portfolio Tools
Legal Documentation
Room and Desk Booking
Facility Management
Meeting Coordination
SharePoint
Document Repository
Commitment Tracking
Status Reports
Dashboards
Presentation Materials
Project Coordination
Order Processing
Vendor Management
Vendor Onboarding
Invoice Processing
Travel Management
Expense Reports
Key Performance Indicators
Capacity Reviews
Risk Tracking
Action Logs

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