Project Coordinator

Job Title: Project Coordinator

Duration : 12 months

Location : Petawawa Ontario K8H 2X3

Key responsibilities

Procore administration Set up and maintain Procore projects: users, permissions, drawings, specifications, and directories Run the RFI, submittal, and transmittal workflows, tracking ball-in-court and overdue items Maintain drawing revisions so the field always works from the current set Log daily reports, meeting minutes, observations, and punch lists Document control Apply document numbering, revision, and approval standards (ISO 9001-aligned) to every deliverable Manage the master document register and transmittals to consultants, and subcontractors Keep Procore and the SharePoint document control system in sync, with one source of truth per record Assemble closeout packages: as-builts, O& M manuals, warranties, commissioning records, and training records Project coordination Schedule and minute project meetings, and track action items to closure Prepare weekly and monthly progress reports for the project team and client Support change order, invoicing, and progress claim documentation Track subcontractor insurance, WSIB, safety, and base-access paperwork Coordinate site access requests and security clearances for staff and trades Required qualifications3+ years as a project coordinator, project administrator, or document controller on construction, mechanicer energy projects Hands-on Procore experience on live projects, including RFIs, submittals, drawings, and transmittals Proven document control experience: registers, revision control, transmittals, and closeout packages Strong Microsoft 365 skills, especially Excel, Outlook, Teams, and SharePoint Holds, or is eligible to obtain, Government of Canada Reliability Status Valid Ontario driver's licence and able to travel to CFB Petawawa and CFB Kingston College diploma or degree in construction management, engineering technology, project management, or business administration, or equivalent experience. Preferred qualifications Procore certifications (for example Project Manager or Document Management certification)Experience on DND, Defense Construction Canada, PSPC, or other federal projects Secret clearance already in place Background in mechanical, HVAC, central plant, or district energy projects Experience with ISO 9001 document control or a formal quality management system Familiarity with energy performance contracts or design-build delivery Working knowledge of Power Automate, Bluebeam, or MS Project PMI CAPM or PMP, or progress toward oneCore competencies Competency What good looks like

Attention to detail

Catches wrong revisions, missing signatures, and numbering errors before documents leave

Organization

Juggles two bases and many open items without anything going stale

Follow-through

Chases overdue RFIs and submittals politely and persistently until closed

Communication

Writes clear minutes and reports; comfortable with base staff, consultants, and trades

Discretion

Handles controlled and security-sensitive information correctly

Initiative

Improves templates and workflows instead of only maintaining them

Adaptability

Works well both in the office and on site, and adjusts to changing priorities

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.