Administrative assistant
- Yellowknife, NT, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Working hours
- 37.5 hours per week
- Posting language
- English
- Posted
Original job description
- Durée de l'emploi: Permanent
- Langue de travail: Anglais
- Heures de travail: 37.5 hours per week
- Education:
- Expérience:
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Coordinate the flow of information within the team
- Direct staff
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- SharePoint
- MS Office
- Adobe Acrobat Reader
- Google Drive
- Electronic mail
- Contracts
- Invoices
- Criminal record check
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Early morning
- 7 months to less than 1 year
- Evening
- Shift
- Flexible hours
- Morning
- To be determined
- Day
- Weekend
- Dental plan
- Disability benefits
- Health care plan
- Vision care benefits
- Life insurance
More about this job
Responsibilities
The administrative assistant will coordinate HR activities, manage office operations, and oversee the flow of information within the team. Responsibilities also include maintaining databases, handling correspondence, and performing basic bookkeeping tasks.
Requirements
Candidates must possess a college or CEGEP diploma or equivalent experience of 7 months to 1 year. Proficiency in MS Office suite and strong organizational and communication skills are required.
Skills
- Administrative support
- Human resources coordination
- Data entry
- Bookkeeping
- Office management
- Scheduling
- Communication
- Contract management
- Inventory management
- Customer service
- MS Office
- MS Excel
- MS Outlook
- MS PowerPoint
- SharePoint
- Adobe Acrobat Reader
Benefits
- Dental plan
- Disability benefits
- Health care plan
- Vision care benefits
- Life insurance
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Human Resources
- Finance & Accounting
- Customer Service & Support
Keywords
- Administrative assistant
- Human resources
- Office procedures
- Data analysis
- Bookkeeping
- Contracts
- Inventory
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- SharePoint
- Adobe Acrobat Reader
- Google Drive
- Communication
- Time management
- Multitasking
- Data entry
- Customer service
- Records management
- Scheduling
- Policy implementation
- Facilities Services