Find work in Canada.

484,419 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 17 hours ago
R
Accounts Receivable Administrator - 10 Month Contract
Rillo
Newmarket, ON
- $30 to $35 CAD / hour
- Contract
We are working exclusively with a large, well-established global manufacturing organization to hire an Accounts Receivable Administrator. This is a 10 month contract role within the…
Added 1 day ago
RD
Accounting Clerk
Regional District of Nanaimo
BC · British Columbia, Canada
- Full-time
…the accurate performance and data entry for cash receiving, accounts receivable, utility billing and accounts payable functions, and the effective delivery of information to the public.…
Added 1 day ago
AC
Accounts Payable Coordinator
Aston Carter
Vancouver, BC
- $20 to $23 CAD / hour
- Contract
Our client is seeking an Accounts Payable Coordinator to support high-volume accounts payable operations within a fast-paced corporate environment. This role is responsible for processing…
Added 1 day ago
Transportation Invoicing Coordinator
Univar Solutions
Toronto, ON
Accounts Payable Coordinators are directly responsible for approving and reviewing invoices. They represent a significant monetary amount that will pass through their hands, so integrity is…
Added 1 day ago
CL
Accounts Payable Coordinator
Charger Logistics Inc
Brampton, ON
- Full-time
Managing processing accounts, reconciliation and reporting.
Added 1 day ago
CL
Accounts Payable Coordinator
Charger Logistics Inc.
Brampton, ON
- Full-time
Managing processing accounts, reconciliation and reporting.
Added 1 day ago
QM
Accounting & Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $75,000 to $80,000 CAD / year
- Full-time
- Process day-to-day accounts payable and accounts receivable transactions, including invoices, payments and financial recordkeeping.
Added 1 day ago
C
Purchase-to-Pay Coordinator (*1 Year Contract*)
CAPREIT
Toronto, ON
- Other
2–4 years of experience in purchasing, procurement, or accounts payable - preferably within real estate or property management
Added 1 day ago
E
Administrative Assistant
EPCOR
AB · Edmonton, Alberta
- Full-time
Investigate Billing Enquiries from EPCOR Finance including electronic fund transfer (EFT) transaction enquiries from accounts payable or coordinating customer refunds through accounts…
Added 1 day ago
D
Client Services and Administrative Coordinator
DIALOG
Ottawa, ON
- Full-time
Support accounts payable, document management, record keeping, and other administrative functions as needed.
Added 1 day ago
KS
Accounts Payable & Accounting Coordinator
King Street Associates
Montreal, QC
- Full-time
The Accounts Payable & Accounting Coordinator will play a key role in the daily accounting operations of the real estate portfolio. You will be responsible for processing vendor invoices,…
Added 2 days ago
OR
Financial Coordinator - JL51949
Osborne Recruitment - North America
Toronto, ON
- Full-time
Accounts payable and receivable functions including processing supplier invoices, tracking customer payments, following up on outstanding balances and maintaining accurate financial records
Added 2 days ago
N
Payroll and Accounts Payable Coordinator
noissue.
Vancouver, BC
- Full-time
…with it is real. This role exists to help keep the people and accounts payable side of our business running…
Added 2 days ago
NS
2627-210 - Workforce Development Process & Planning Coordinator - Central Office
Nova Scotia Community College - NSCC
Halifax, NS
- Temporary
…journal vouchers, and collecting invoices for submission to Accounts…
Added 2 days ago
Finance Manager
Context Creative
Toronto, ON
You’ll be at the heart of our day-to-day finance operations in Toronto, owning client billing, accounts receivable and accounts payable, reconciliations, cash flow reporting, and month-end…
Added 2 days ago
SP
Subcontracts Coordinator
Seymour Pacific Developments
Campbell River, BC
- Full-time
…Coordinators, Quality Control, Safety, Design, Estimating, Purchasing, Accounts Payable, and other stakeholders to resolve subcontractor issues and maintain project…
Added 2 days ago
RI
Administrative Coordinator
Richardson International
Provost, AB
- Full-time
…possibility. We currently have an opportunity for an Administrative Coordinator at our Richardson Pioneer Ag Business Centre located in Provost, AB. As an Administrative Coordinator you…
Added 2 days ago
FH
Coordinator, Research Finance
Fraser Health
Surrey, BC
- Temporary
The Coordinator, Research Finance is responsible for a range of research finance activities in support of the Department of Evaluation and Research Services (DERS) including financial…
Added 2 days ago
Customer Service Coordinator
Vestis Uniforms and Workplace Supplies | Canadian Linen & Uniform Service | Québec Linge Service D’Uniformes
Calgary, AB
Handle accounts receivable and accounts payable.
Added 2 days ago
SP
Subcontracts Coordinator
SEYMOUR PACIFIC DEVELOPMENTS LTD.
Campbell River, BC
- Full-time
…Coordinators, Quality Control, Safety, Design, Estimating, Purchasing, Accounts Payable, and other stakeholders to resolve subcontractor issues and maintain project…
Added 2 days ago
CC
Finance Manager
Context Creative
Toronto, ON
- Full-time
You’ll be at the heart of our day-to-day finance operations in Toronto, owning client billing, accounts receivable and accounts payable, reconciliations, cash flow reporting, and month-end…
Added 3 days ago
R&
Finance Coordinator
Ruth & Naomi's Mission
Chilliwack, BC
- Contract
Reporting to the Finance Manager, this role is responsible for full-cycle accounts payable, housing rent receivables, and accurate grant and project accounting. You will work directly with…
Added 3 days ago
RM
Branch Service Admin
Rocky Mountain Equipment
La Crête, AB
- Full-time
A/R adjustments (daily review of late accounts, adjustments & reconciliation of accounts)
Added 3 days ago
1
Accounts Payable Coordinator
123Dentist
Toronto, ON
- $46,000 to $65,000 CAD / year
- Full-time
The Accounts Payable Coordinator is a key member of our centralized Accounts Payable team, supporting our national network of dental clinics.
Added 3 days ago
MC
Project Services Coordinator
Morgan Construction & Environmental Ltd.
AB · Edmonton, AB
- Other
Review open, partially received, and received-but-not-invoiced POs, and follow up with sites, Buyers, and Accounts Payable to resolve outstanding items.

DIALOG

Client Services and Administrative Coordinator

Ottawa, ON, Canada

$60,000 - $70,000 a year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $60,000 - $70,000 a year
Job type: Full-time
Posting language: English
Posted: Oct 23, 2026

Original job description

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share. We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada’s Greenest Employers; committed to using our design practice as a force for good in the world. Explore our studios and join us!

Please note: Ability to obtain Security Clearance Level II is a requirement for this role.

\nHow you'll make a difference:

Administration Support

Provide administrative support to leadership, including calendar management, travel coordination, expense reporting, timesheets, and professional licensing administration.
Serve as the primary point of contact for employees, clients, and visitors, creating a welcoming and professional workplace experience.
Oversee day-to-day studio operations, ensuring meeting rooms, common areas, and workspaces are organized, functional, and presentation-ready.
Coordinate workspace assignments, seating plans, office moves, and hotel desk management.
Manage office, kitchen, and stationery inventory, ensuring supplies are maintained and readily available.
Coordinate studio calendars, internal meetings, and administrative processes to support operational efficiency.
Support accounts payable, document management, record keeping, and other administrative functions as needed.
Coordinate facilities services, maintenance requests, security access, and workplace-related projects in partnership with internal teams and external vendors.
Assist with workplace health, safety, security, and business continuity initiatives to maintain a safe and compliant environment.
Partner with People & Culture, Information Technology, and other teams to deliver a seamless onboarding experience for new employees.
Support employee engagement, wellness, sustainability, and community-focused initiatives that contribute to a positive workplace culture.
Plan and coordinate meetings, events, client functions, Lunch & Learns, and hospitality services, ensuring an exceptional experience for attendees.

Marketing & Proposal Support

Support marketing, business development and proposal activities for the Ottawa studio and broader practice groups.
Draft, edit, proofread, and format proposal and marketing content, including project descriptions, resumes, team qualifications, and other pursuit-related materials.
Assist with the planning and execution of client events, sponsorships, conferences, networking opportunities, and other marketing initiatives.
Maintain and update business systems and records, including client relationship management (CRM) platforms, while coordinating courier and delivery services.
Collaborate with marketing and business development team members across DIALOG's studios on firm-wide campaigns, communications, and special projects .

Who you are:

You have a minimum of three years’ administrative or marketing support experience working with company leaders; a graduate of a post-secondary administrative, business, communication or related program is preferred
You have intermediate to advanced skills in Microsoft Office programs including Word, Excel, PowerPoint, Outlook, and Teams (SharePoint an asset)
Experience using Adobe InDesign for proposal, presentation, and document production is strongly preferred.
Have a passion for delivering exceptional and professional client services
Excellent spoken and written communication skills
Must be organized and be able to prioritize, have the ability to multitask
Calm and experienced in solving problems in high-pressure situations
Self-motivated with effective management of competing priorities 
Experience supporting marketing, business development, proposals, communications, or client service initiatives is considered an asset
Strong attention to detail and experience coordinating multiple deadlines, projects, and deliverables
You have had and/or are willing to obtain security clearance

$60,000 - $70,000 a year

At DIALOG, we believe compensation should reflect the unique talent each person brings to our team. We look at annual market data to understand how different roles are compensated in our industry, but we also recognize that your experience, skills, location, and the impact you make all play a part in shaping your total rewards. Because of this, final offers may differ from the ranges listed - we want to make sure everyone is recognized in a manner that is fair, competitive, and true to the value they bring.

This posting is for an existing vacancy.

Don’t meet every single requirement? We still encourage you to apply! We’re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world - even if your experience doesn’t align perfectly with every qualification.

Perks & Benefits

Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.

Professional Development

DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.

Equal Opportunity

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.

Apply About employer

More about this job

Responsibilities

The role provides comprehensive administrative support to leadership and manages day-to-day studio operations to ensure a functional and welcoming environment. Additionally, it involves assisting with marketing, business development, and proposal production for the Ottawa studio.

Requirements

Candidates should have at least three years of administrative or marketing support experience and proficiency in Microsoft Office and Adobe InDesign. The ability to obtain Security Clearance Level II is a mandatory requirement for this position.

Skills

Administrative support
Calendar management
Travel coordination
Expense reporting
Microsoft Office
Adobe InDesign
Proposal writing
Client services
CRM management
Communication skills
Multitasking
Attention to detail
Project coordination
Office operations
Document management

Benefits

Parental leave top-up
RRSP matching
Medical benefits
Dental benefits
Discounted memberships
Gifted time off during holiday season
Vacation buy-up program
Professional membership reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Client Services
Proposal Support
Marketing
Business Development
Microsoft Office
Adobe InDesign
CRM
Security Clearance
Office Management
Facilities Services
Project Coordination
Sustainability
B Corporation
Professional Development
Stakeholder Management
Document Control
Event Planning
Hospitality
Workplace Safety

Report this job