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Added 20 hours ago
RS
Director of Business Development
Red Seal Fire Protection
Windsor, ON
- Full-time
A marketing coordinator who edits your prospect videos
Added 1 day ago
EC
Event Producer - Hybrid (Project-Based)
Encore Canada
Brampton, ON
- Full-time
…reconciled across the entire project in conjunction with Project…
Added 2 days ago
DW
Coordinator, Business Development
Davies Ward Phillips & Vineberg LLP
Toronto, ON
- Full-time
The Business Development Coordinator is the core support role within the firm’s Business Development team, providing day-to-day administrative and coordination support for all business…
Added 2 days ago
D
Client Services and Administrative Coordinator
DIALOG
Ottawa, ON
- Full-time
Support marketing, business development and proposal activities for the Ottawa studio and broader practice groups.
Added 2 days ago
CP
Proposal & Strategic Opportunities Lead
Capstone Project Solutions
Dartmouth, NS
- Full-time
…questions, and turn a lot of information into a clear, compelling proposal. Someone who notices the little things, keeps track of the big things, and genuinely enjoys bringing it all…
Added 4 days ago
TS
Marketing and Proposal Coordinator
TalentSphere Staffing Solutions
Abbotsford, BC
- Full-time
They are now looking for a talented Marketing & Proposal Coordinator to join their Abbotsford team and bring a combination of creativity, organization and strong visual communication skills…
Added 4 days ago
CA
Proposals Coordinator
Cumulus Architects
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Cumulus Architects is seeking a creative, motivated, and detail-oriented individual to join our growing marketing team. With proposal development as a primary focus, this role will also…
Added 4 days ago
SP
Proposal Coordinator
Salter Pilon Architecture Inc.
Barrie, ON
- Full-time
We are looking for a Proposal Coordinator / Marketing Coordinator who is organized, curious, deadline-focused, and interested in the built environment. This is a role for someone who enjoys…
Added 5 days ago
RI
Proposal Specialist
Reliance Impact
Toronto, ON
- $75,000 to $95,000 CAD / year
- Full-time
Previous experience in a Proposal Coordinator, Marketing Coordinator, Bid Coordinator, or similar role is strongly preferred.
Added 5 days ago
GE
Inside Sales Coordinator
GFL Environmental Inc.
AB
- Full-time
A post-secondary degree or diploma in Business Administration, Marketing, or a related field (or equivalent practical experience) is an asset.
Added 5 days ago
DE
Sales Coordinator
Design Electronics
Niagara Falls, ON
- Full-time
We're looking for an organized, phone-confident Sales Coordinator to bring discipline and follow-through to our sales engine. You'll be the person who keeps opportunities moving: staying in…
Added 5 days ago
WM
sales and promotions coordinator
Window Mart
Grande Prairie, AB
- Full-time
Added 5 days ago
RG
Executive Assistant
ROHL Global Networks Inc
Acheson, AB
- $80,000 to $110,000 CAD / year
…behind our Associate Director, Business Development, and a go-to coordinator across our legal, marketing, sales, and administrative…
Added 6 days ago
RG
Executive Assistant
ROHL Global Networks Inc.
Acheson, AB
- Full-time
…behind our Associate Director, Business Development, and a go-to coordinator across our legal, marketing, sales, and administrative…
Added 6 days ago
GI
Capture Strategist - Future Opportunities
Global Infrastructure
Toronto, ON
- Full-time
Download capture planning intel to Proposal Team – Proposal Manager, Proposal Coordinator, Graphic Designer, production team, and other engaged resources.
Added 7 days ago
G
Bilingual Sales Enablement Coordinator (Proposal Writer)
Gallagher
Toronto, ON
- Full-time
2-3 years of marketing & communications experience; experience in developing original material for publication or competitive evaluation and prior proposal experience is a plus
Added 8 days ago
GF
Business Development Coordinator
General Fusion Inc
Richmond, BC
- $70,000 to $80,000 CAD / year
- Full-time
The Business Development Coordinator supports the Director of Strategic Partnerships in building and maintaining General Fusion's network of technical collaborations with national labs,…
Added 8 days ago
GF
Business Development Coordinator
General Fusion
Richmond, BC
- Full-time
The Business Development Coordinator supports the Director of Strategic Partnerships in building and maintaining General Fusion's network of technical collaborations with national labs,…
Added 9 days ago
Sales & Marketing Coordinator
Kandor
Toronto, ON
The Sales & Marketing Coordinator is a key support to business development across Kandor Management Corporation's business lines. This role coordinates prospecting, proposals, and sales…
Added 9 days ago
P
Senior Sales and Marketing Coordinator
PERMA-PIPE
Calgary, AB
- Part-time
…revenue growth. This role serves as a key link between sales, marketing, customers and internal departments are delivered efficiently and…
Added 9 days ago
MD
Volunteer Mentor Program Coordinator - State Prog Admin Prin
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…opportunities, media engagement, special expenses, invites, marketing agreement, event proposal and on location…
Added 9 days ago
CT
Fund Developer
Career Trek
Winnipeg, MB
- Full-time
Collaborate with the Communications and Events Coordinator to create marketing materials (e.g., flyers, brochures, newsletters, social media content) that promote fundraising efforts and…
Added 9 days ago
PP
Senior Sales and Marketing Coordinator
PERMA PIPE INC
Calgary, AB
- $35 to $40 CAD / hour
- Part-time
…revenue growth. This role serves as a key link between sales, marketing, customers and internal departments are delivered efficiently and…
Added 9 days ago
BC
Proposal & Marketing Coordinator
Ball Construction
Kitchener, ON
- Full-time
Join our innovative team at Ball Construction as a Proposal & Marketing Coordinator, where you will play a pivotal role in our marketing department. We are a leading company in the…
Added 10 days ago
BA
Junior Marketing Coordinator – Business Development
Bothwell Accurate Co. Inc.
Mississauga, ON
- Full-time
As we continue to grow, we’re looking for a Junior Marketing Coordinator to join our Business Development Department at our Head Office in Mississauga. This role will support marketing and…

DIALOG

Client Services and Administrative Coordinator

Ottawa, ON, Canada

$60,000 - $70,000 a year · Full-time

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Job details

Pay: $60,000 - $70,000 a year
Job type: Full-time
Posting language: English
Posted: Oct 23, 2026

Original job description

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share. We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada’s Greenest Employers; committed to using our design practice as a force for good in the world. Explore our studios and join us!

Please note: Ability to obtain Security Clearance Level II is a requirement for this role.

\nHow you'll make a difference:

Administration Support

Provide administrative support to leadership, including calendar management, travel coordination, expense reporting, timesheets, and professional licensing administration.
Serve as the primary point of contact for employees, clients, and visitors, creating a welcoming and professional workplace experience.
Oversee day-to-day studio operations, ensuring meeting rooms, common areas, and workspaces are organized, functional, and presentation-ready.
Coordinate workspace assignments, seating plans, office moves, and hotel desk management.
Manage office, kitchen, and stationery inventory, ensuring supplies are maintained and readily available.
Coordinate studio calendars, internal meetings, and administrative processes to support operational efficiency.
Support accounts payable, document management, record keeping, and other administrative functions as needed.
Coordinate facilities services, maintenance requests, security access, and workplace-related projects in partnership with internal teams and external vendors.
Assist with workplace health, safety, security, and business continuity initiatives to maintain a safe and compliant environment.
Partner with People & Culture, Information Technology, and other teams to deliver a seamless onboarding experience for new employees.
Support employee engagement, wellness, sustainability, and community-focused initiatives that contribute to a positive workplace culture.
Plan and coordinate meetings, events, client functions, Lunch & Learns, and hospitality services, ensuring an exceptional experience for attendees.

Marketing & Proposal Support

Support marketing, business development and proposal activities for the Ottawa studio and broader practice groups.
Draft, edit, proofread, and format proposal and marketing content, including project descriptions, resumes, team qualifications, and other pursuit-related materials.
Assist with the planning and execution of client events, sponsorships, conferences, networking opportunities, and other marketing initiatives.
Maintain and update business systems and records, including client relationship management (CRM) platforms, while coordinating courier and delivery services.
Collaborate with marketing and business development team members across DIALOG's studios on firm-wide campaigns, communications, and special projects .

Who you are:

You have a minimum of three years’ administrative or marketing support experience working with company leaders; a graduate of a post-secondary administrative, business, communication or related program is preferred
You have intermediate to advanced skills in Microsoft Office programs including Word, Excel, PowerPoint, Outlook, and Teams (SharePoint an asset)
Experience using Adobe InDesign for proposal, presentation, and document production is strongly preferred.
Have a passion for delivering exceptional and professional client services
Excellent spoken and written communication skills
Must be organized and be able to prioritize, have the ability to multitask
Calm and experienced in solving problems in high-pressure situations
Self-motivated with effective management of competing priorities 
Experience supporting marketing, business development, proposals, communications, or client service initiatives is considered an asset
Strong attention to detail and experience coordinating multiple deadlines, projects, and deliverables
You have had and/or are willing to obtain security clearance

$60,000 - $70,000 a year

At DIALOG, we believe compensation should reflect the unique talent each person brings to our team. We look at annual market data to understand how different roles are compensated in our industry, but we also recognize that your experience, skills, location, and the impact you make all play a part in shaping your total rewards. Because of this, final offers may differ from the ranges listed - we want to make sure everyone is recognized in a manner that is fair, competitive, and true to the value they bring.

This posting is for an existing vacancy.

Don’t meet every single requirement? We still encourage you to apply! We’re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world - even if your experience doesn’t align perfectly with every qualification.

Perks & Benefits

Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.

Professional Development

DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.

Equal Opportunity

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.

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More about this job

Responsibilities

The role provides comprehensive administrative support to leadership and manages day-to-day studio operations to ensure a functional and welcoming environment. Additionally, it involves assisting with marketing, business development, and proposal production for the Ottawa studio.

Requirements

Candidates should have at least three years of administrative or marketing support experience and proficiency in Microsoft Office and Adobe InDesign. The ability to obtain Security Clearance Level II is a mandatory requirement for this position.

Skills

Administrative support
Calendar management
Travel coordination
Expense reporting
Microsoft Office
Adobe InDesign
Proposal writing
Client services
CRM management
Communication skills
Multitasking
Attention to detail
Project coordination
Office operations
Document management

Benefits

Parental leave top-up
RRSP matching
Medical benefits
Dental benefits
Discounted memberships
Gifted time off during holiday season
Vacation buy-up program
Professional membership reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Client Services
Proposal Support
Marketing
Business Development
Microsoft Office
Adobe InDesign
CRM
Security Clearance
Office Management
Facilities Services
Project Coordination
Sustainability
B Corporation
Professional Development
Stakeholder Management
Document Control
Event Planning
Hospitality
Workplace Safety

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