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Added 33 mins ago
Account Coordinator, PR & Communications
Coveted Co.
Toronto, ON
Internship
Love travel, culture, and storytelling? Coveted Co. is looking for an Account Coordinator to join our team. You’ll support day-to-day on our flagship travel clients in addition to lifestyle…
Added 34 mins ago
Représentant(e) du service à la clientèle sur le terrain/ Field Representative II, Area Customer Service
Ricoh
Montreal, QC
Full-time
Excellentes habiletés interpersonnelles avec la capacité d’établir rapidement des relations professionnelles
Added 1 hour ago
Project Manager-Civil Construction
Ed Seguin & Sons Trucking and Paving
ON · Sturgeon Falls, Ontario
Full-time
…We consistently demonstrate pride through our workmanship, client relationships and community. Our open mindedness, dedication and integrity empowers our employees to reach their full…
Added 1 hour ago
Brokerage Coordinator
Cushman & Wakefield
Mississauga, ON
Full-time
We are looking for a Brokerage Coordinator to join our Toronto Downtown office. The successful candidate will be working within a team structure who’s responsible for supporting broader…
Added 1 hour ago
IT project management positions
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Added 2 hours ago
Miramichi Registered Nurse Class Supervisor (RNCSU) PCN 1750454
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…Administration on Call and reports to the Nursing Resource…
Added 3 hours ago
Reproductive Health Manager
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…Manager will work and coordinate very closely with the Health Coordinator, senior health manager, other technical/program managers in the health team, Protection team, partners, and…
Added 6 hours ago
Future Student Advisor
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Full-time
…for our local and global community and elevate student and client impacts at local, national, and international…
Added 9 hours ago
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Toronto, ON · Etobicoke, ON
Full-time
Respond to client phone and email inquiries promptly and professionally
Added 11 hours ago
Social Media Manager
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Vancouver, BC
Full-time
We are looking for a creative, organized, and personable Brand & Growth Coordinator to join our team. This is a senior-level, in-office position combining social media coordination, brand…
Added 13 hours ago
Reproductive Health Manager
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…Manager will work and coordinate very closely with the Health Coordinator, senior health manager, other technical/program managers in the health team, Protection team, partners, and…
Added 16 hours ago
People and Culture Coordinator
Impact Recruitment
Vancouver, BC
Full-time
We are hiring a Coordinator, People & Culture to join our client’s team in Vancouver, BC. Are you an HR professional who enjoys working across a variety of people-focused initiatives? This…
Added 21 hours ago
Facilities & Office Support Leader
GroupStrength Benefits Direct Inc.
Winnipeg, MB
Full-time
At GroupStrength, we're shaking up the Canadian group benefits industry with bold, direct-to-client solutions that cut through the noise; saving clients time, money, and frustration.
Added 1 day ago
Future Student Advisor
Lambton College
Sarnia, ON
Full-time
…for our local and global community and elevate student and client impacts at local, national, and international…
Added 1 day ago
HHC Service Coordinator
Rexall Pharmacy Group LTD
London, ON
Up to $18.1 CAD / hour
Part-time
The Home Health Service Coordinator is responsible for coordinating and managing the service technicians. They serve as a crucial liaison between clients, healthcare professionals, and…
Added 1 day ago
Chargé(e) de projets - Formation accélérée / Trainee Project Coordinator
Guillevin
Montreal, QC · Brossard, QC · Val-d'Or, QC · Joliette, QC · Drummondville, QC · Saint-Jérôme, QC · Victoriaville, QC · Rouyn-Noranda, QC · Rivière-du-Loup, QC · Sorel-Tracy, QC · Terrebonne, QC · Quebec, QC · Laval, QC · Bois-des-Filion, QC · Rimouski, QC · Saint-Hyacinthe, QC · Levis, QC · Trois-Rivières, QC · Gatineau, QC · Sherbrooke, QC · Granby, QC · Saint-Cyrille-de-Wendover, QC · Longueuil, QC · Valleyfield, PE · Saguenay, QC · Anjou
Full-time
Être formé(e) aux meilleures pratiques en gestion de projet, relation client et coordination efficace.
Added 1 day ago
French Translator
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Toronto, ON
$37.86 to $41.91 CAD / hour
Contract
Translation Services Coordinator for provincial government agency client, downtown Toronto.
Added 6 days ago
Sales and Events Coordinator
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Full-time
As a key member of our team the Sales and Events Coordinator will play a key part in supporting the Director with planning, organizing and executing various group and social events hosted…
Added 18 days ago
Sr. HR Coordinator, National Wholesale (18 month Contract)
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Brampton, ON
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We are seeking an experienced and highly motivated Sr. HR Coordinator to provide day-to-day support to our National Wholesale client group. This role calls for a customer-focused team…
Added 2 days ago
Office Coordinator
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Added 5 days ago
Academic Services Coordinator
University of Waterloo
Waterloo, ON · Carl A. Pollock Hall
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The Academic Services Coordinator provides a board spectrum of responsibilities including but not limited to client service, academic integrity, scheduling, support for core functions…
Added 2 days ago
Sales & Features Coordinator
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We are looking for a highly organized, detail-oriented Sales & Features Coordinator to join our North Vancouver team.
Added 3 days ago
Advisor Support Coordinator
Harry Rosen
Vancouver, BC · Pacific Centre
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We are looking for an Advisor Support Coordinator to join our Store team. In this role you’ll be responsible for:
Added 10 days ago
Catering Coordinator, Rogers Place Arena
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Edmonton, AB
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Develop and maintain effective partner, client, guest, and management rapport.
Added 2 days ago
HR & Client Services Coordinator
Elevated HR Solutions
Calgary, AB
$70,000 to $85,000 CAD / year
Full-time
As our HR & Client Services Coordinator, you'll support a portfolio of clients alongside our senior HR consultants.

DIALOG

Construction Contract Administration Assistant (18-month contract)

Calgary, AB, Canada

Pay: $65,000 - $80,000 a year
Job type: Full-time
Experience: 2+ years of construction contract administrative or construction project coordinator work experience
Posting language: English
Posted: Aug 24, 2026

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Original job description

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.

\nHow you'll make a difference:

Set-up, maintain and close-out projects utilizing DIALOG’s chosen construction management software, Onware
Assist Contract Administrators in receiving, compiling, distributing and tracking project documentation including: construction meeting minutes, change management (PCN/CCN/UCR/Quotations/CO, etc.), Supplemental Instructions (SI), submittals (shop drawings and samples), and Requests for Information (RFI)
Assist in the review and verification of Contractor invoicing and the preparation and distribution of the Certificate for Progress Payment (CPP)
Educate internal and external project team members on Contract Administrative processes and troubleshoot issues
Maintain internal and external relationships with clients, contractors and consultants.

Who you are:

Experience in the Architecture, Engineering and Construction (AEC) industry
An organized approach with intuitive protocols for others to follow
Personable, professional manner with excellent communication skills
Demonstrated experience with data entry, document control, and client/contractor support
Meticulous attention to detail, capable of proofing documentation
Maintain strong client, contractor and consultant relationships
High computer literacy, ability to understand new software and adapt as practice changes
Able to prioritize and manage time to meet tight deadlines
Reliable and resourceful, a “go to” person for the team
Work independently with minimal managerial supervision

While not required, you'll stand out with:

2+ years of construction contract administrative or construction project coordinator work experience
Knowledge about design and construction processes and terms
Experience managing construction documentation
Experience with Onware, DIALOG’s chosen construction management software
Experience with construction industry management software (i.e. Procore, Prolog, BIM 360, etc.)
Experience with Microsoft Office (Excel, Word) and Bluebeam

$65,000 - $80,000 a year

At DIALOG, we believe compensation should reflect the unique talent each person brings to our team. We look at annual market data to understand how different roles are compensated in our industry, but we also recognize that your experience, skills, location, and the impact you make all play a part in shaping your total rewards. Because of this, final offers may differ from the ranges listed - we want to make sure everyone is recognized in a manner that is fair, competitive, and true to the value they bring.

Don’t meet every single requirement? We still encourage you to apply! We’re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world - even if your experience doesn’t align perfectly with every qualification.

Perks & Benefits

Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.

Professional Development

DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.

Equal Opportunity

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.

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More about this job

Responsibilities

The assistant will manage project documentation, including change management, submittals, and RFI tracking using construction management software. They will also assist in verifying contractor invoicing and preparing certificates for progress payments while maintaining strong relationships with project stakeholders.

Requirements

Candidates should have experience in the Architecture, Engineering, and Construction (AEC) industry with strong document control and data entry skills. Proficiency in construction management software and excellent organizational abilities are essential for managing tight deadlines.

Skills

Document control
Data entry
Project documentation
Change management
Contractor invoicing
Client relations
Onware
Procore
Bluebeam
Microsoft Office
Time management
Communication skills
Attention to detail

Benefits

Parental leave top-up
RRSP matching
Medical benefits
Dental benefits
Discounted memberships
Gifted time off
Vacation buy-up program
Professional membership reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Construction
Contract Administration
AEC Industry
Onware
Procore
Prolog
BIM 360
Bluebeam
Microsoft Excel
Microsoft Word
Change Management
Shop Drawings
RFI
Document Control
Project Coordination
Architecture
Engineering
Construction Management
Client Support

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