Jobs in Canada

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Added 2 months ago
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Executive Assistant
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Dialogue

Executive Assistant

Montreal, QC, Canada

Apply on ats.rippling.com About employer

Applications open in a new tab.

Job details

Experience: 3+ years of direct executive support experience, ideally supporting senior leaders in a fast-moving environment
Posting language: English
Posted: Aug 25, 2026

Original job description

Your role as Executive Assistant

We are looking for an exceptionally organized, proactive, and service-oriented Executive Assistant for a 12 month maternity leave replacement to support Dialogue’s C-Suite executives. You will play a critical role in enabling our executives to perform at their best, while creating a warm, seamless, and collaborative in-office experience for employees and guests. This role requires presence in our Montreal office 4 days a week to support both executive needs and office operations.

What you'll be doing

Executive Support

Manage complex calendars and schedules for two C-Suite executives, including meeting coordination, room bookings, video conference logistics, and travel arrangements
Monitor inboxes and email communications, drafting and responding on behalf of executives when appropriate
Prepare briefing materials, internal communications, decks, and documentation as needed
Support with expense reports, contact management, procurement, and contract routing
Coordinate executive involvement in internal meetings, company-wide initiatives, and external engagements
Exercise sound judgment, discretion, and confidentiality at all times
Offer occasional personal assistance when required
Proactively identify opportunities to streamline administrative processes and tools

Montreal Office Support

Coordinate internal events, meetings, and in-office activities that contribute to a vibrant team culture
Provide basic technical support for office tools, Zoom Rooms, conference equipment, and visitor systems
Greet employees and guests, ensuring a polished and professional in-office experience

We'd love to hear from you if you have

3+ years of direct executive support experience, ideally supporting senior leaders in a fast-moving environment
Outstanding verbal and written communication skills in English and French
High EQ, empathy, generosity, and a genuine enjoyment of helping others succeed
Ability to anticipate needs and take initiative with minimal direction
Strong organizational skills, attention to detail, and ability to juggle multiple priorities
Proven professionalism, discretion, and confidence handling sensitive and confidential information
Tech-savviness: Google Suite, conferencing systems, Zoom Rooms, procurement, etc.
A positive, service-oriented, and collaborative attitude
Availability to work on-site 4 days/week to support both executives and the office

At Dialogue, your well-being is our priority

Taking care of others also means taking care of our team! Depending on your role and employment status, you could have access to the following benefits:

Access to the Dialogue app and virtual mental health support for you and your family
Fully funded insurance, a health spending account, dental coverage, and fitness reimbursement
4 weeks vacation, 9 wellness days, and 1 volunteer day
Work abroad up to 4 weeks/year
Incentive plans, referral bonuses & RRSP matching
Learning via Coursera, external training budget & mentorship
Optional parental leave top-up

Apply on ats.rippling.com About employer

More about this job

Responsibilities

The Executive Assistant will manage complex calendars, travel, and communications for C-Suite executives while providing administrative support. Additionally, the role involves coordinating in-office events and providing basic technical support to ensure a professional environment for employees and guests.

Requirements

Candidates must have 3+ years of direct executive support experience and possess outstanding verbal and written communication skills in English and French. Proficiency in Google Suite and conferencing systems is required, along with the ability to work on-site in Montreal 4 days per week.

Skills

Executive support
Calendar management
Travel arrangements
Expense reporting
Communication skills
Organizational skills
Attention to detail
Google Suite
Zoom Rooms
Procurement
Event coordination
Technical support
Discretion
Confidentiality
Interpersonal skills
Time management

Benefits

Dialogue app access
Virtual mental health support
Fully funded insurance
Health spending account
Dental coverage
Fitness reimbursement
4 weeks vacation
9 wellness days
1 volunteer day
Work abroad up to 4 weeks/year
Incentive plans
Referral bonuses
RRSP matching
Coursera learning
External training budget
Mentorship
Parental leave top-up

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-Suite Support
Calendar Management
Travel Coordination
Expense Reports
Google Suite
Zoom Rooms
Procurement
Office Operations
Event Coordination
Confidentiality
Administrative Support
Internal Communications
Technical Support
Bilingual
Professionalism
Time Management
Stakeholder Management
Office Culture
Meeting Logistics

Seniority

Mid level

Perks

Generous paid time off
Parental leave
Retirement plan
Performance bonus
Wellness program
Paid training

Tools

Google Suite
Zoom Rooms

Languages

English
French

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Work requirements

Jobs in Canada