Project Coordinator

Founded in 2006, DiBRACON Ltd. specializes in industrial, commercial, retail, and institutional construction throughout Ontario. We are committed to delivering high-quality projects through strong teamwork, collaboration, and exceptional client service.

DiBRACON Ltd. is seeking a motivated and organized Project Coordinator to join our growing team. This is a full-time position based in Ontario, with occasional travel to project sites as required.

The successful candidate will support the Project Manager and Site Superintendent with the coordination, administration, and documentation of construction projects from pre-construction through completion. This is a junior-level role suited to someone looking to develop their construction project management skills while gaining hands-on experience in the industry.

The Project Coordinator will help ensure project information is organized, schedules are maintained, subcontractors and suppliers are coordinated, and project requirements are communicated effectively to support the successful delivery of each project.

• Assist the Project Manager with the day-to-day coordination and administration of construction projects.
• Maintain organized project documentation, including drawings, specifications, contracts, correspondence, meeting minutes, and project records.
• Assist with preparing, updating, and tracking project schedules, milestones, and deadlines.
• Coordinate and follow up with subcontractors, suppliers, consultants, and other project stakeholders regarding outstanding items and project requirements.
• Prepare, distribute, and track Requests for Information (RFIs), shop drawings, submittals, and other project documentation.
• Assist with obtaining subcontractor and supplier quotations and preparing documentation for purchase orders and subcontract agreements.
• Track change orders, site instructions, project costs, invoices, and other financial documentation under the direction of the Project Manager.
• Attend project meetings as required, prepare meeting minutes, and follow up on outstanding action items.
• Assist with tracking building permits, inspections, consultant approvals, and other project requirements.
• Work with the Site Superintendent to monitor project progress, identify outstanding items, and communicate potential delays or coordination issues.
• Assist with quality control documentation, deficiency tracking, and corrective action follow-ups.
• Support project closeout activities, including the collection of warranties, operation and maintenance manuals, as-built drawings, and other required documentation.
• Maintain project information and documentation using Procore and other company systems.
• Follow company policies and procedures, including applicable health and safety requirements.
• Provide general administrative and coordination support to the project team as required.

• Post-secondary education in Construction Management, Civil Engineering Technology, Architectural Technology, or a related field is preferred.
• Some experience in the construction industry through employment, co-op placements, internships, or related work experience is an asset.
• Basic understanding of construction processes, drawings, specifications, and project documentation.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and a willingness to learn.
• Ability to work collaboratively with project managers, site personnel, subcontractors, suppliers, and consultants.
• Proficiency with Microsoft Office, particularly Outlook, Excel, and Word.
• Experience with construction management software, particularly Procore, is considered an asset.
• Ability to work independently on assigned tasks while seeking guidance when required.
• Valid Ontario driver's licence and the ability to travel to project sites as needed.

If you are an organized, motivated individual looking to build a career in construction project management, we'd love to hear from you. Join DiBRACON Ltd. and develop your skills while contributing to the successful delivery of exciting construction projects throughout Ontario.