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Dickenson Condo Management

Maintenance Administrator

London, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

The ideal candidate is a communicator that understands how to parse important information from communications. They will be organized in their follow-ups and be willing to learn new systems. Experience with Shiftsuite is desirable but property management software experience in general, is needed.

Responsibilities

Share phone answering duties

Responsible for keeping all files up to date for the properties including Status Certificate Files, RFS files, unit files, Board minute files, plans, etc. on software systems

Respond to service requests and emails within 2 business days

Assist Accounting by updating Status Certificates (see Status Certificate Procedure)

Issue Site Inspection letters and quote requests within 1 week of receipt from Manager

Prepare Board packages, type minutes, issue communication and work orders as requested

- Assist managers and bookkeepers as requested

Qualifications

Proficiency in Microsoft Office suite (Outlook, Excel, Word, CoPilot, etc.)
Excellent written and verbal communication skills
Ability to multi-task, organize, and prioritize work
Experience with rental or condominium administration

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More about this job

Responsibilities

Maintain property files and records in software systems, respond to service requests and emails, and support status certificate updates. Prepare board packages and minutes, issue inspection letters, quote requests, communications, and work orders, and assist managers and bookkeepers as needed.

Requirements

Candidates should have experience with rental or condominium administration and property management software; Shiftsuite experience is desirable. Proficiency in Microsoft Office, strong written and verbal communication, and the ability to multitask, organize, and prioritize work are required.

Skills

Communication
Information Parsing
Organization
Follow-Up
Property Management Software
Microsoft Office
Outlook
Excel
Word
CoPilot
Written Communication
Verbal Communication
Multitasking
Prioritization
Rental Administration
Condominium Administration

Visa sponsorship

Not detected in the job text

Keywords

Shiftsuite
Property Management Software
Microsoft Office
Outlook
Excel
Word
CoPilot
Status Certificates
Status Certificate Files
RFS Files
Unit Files
Board Minute Files
Service Requests
Site Inspection Letters
Quote Requests
Board Packages
Meeting Minutes
Work Orders
Rental Administration
Condominium Administration
Real Estate
File Management
Email Communication
Phone Answering

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