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Dickenson Condo Management

Maintenance Administrator

  • London, ON, Canada

Full-time

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Job details

Job type
Full-time
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Posting language
English
Posted

Original job description

The ideal candidate is a communicator that understands how to parse important information from communications. They will be organized in their follow-ups and be willing to learn new systems. Experience with Shiftsuite is desirable but property management software experience in general, is needed.

Responsibilities

  • Share phone answering duties
  • Responsible for keeping all files up to date for the properties including Status Certificate Files, RFS files, unit files, Board minute files, plans, etc. on software systems
  • Respond to service requests and emails within 2 business days
  • Assist Accounting by updating Status Certificates (see Status Certificate Procedure)
  • Issue Site Inspection letters and quote requests within 1 week of receipt from Manager
  • Prepare Board packages, type minutes, issue communication and work orders as requested
  • -         Assist managers and bookkeepers as requested

Qualifications

  • Proficiency in Microsoft Office suite (Outlook, Excel, Word, CoPilot, etc.)
  • Excellent written and verbal communication skills
  • Ability to multi-task, organize, and prioritize work
  • Experience with rental or condominium administration
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More about this job

Responsibilities

Maintain property files and records in software systems, respond to service requests and emails, and support status certificate updates. Prepare board packages and minutes, issue inspection letters, quote requests, communications, and work orders, and assist managers and bookkeepers as needed.

Requirements

Candidates should have experience with rental or condominium administration and property management software; Shiftsuite experience is desirable. Proficiency in Microsoft Office, strong written and verbal communication, and the ability to multitask, organize, and prioritize work are required.

Skills

  • Communication
  • Information Parsing
  • Organization
  • Follow-Up
  • Property Management Software
  • Microsoft Office
  • Outlook
  • Excel
  • Word
  • CoPilot
  • Written Communication
  • Verbal Communication
  • Multitasking
  • Prioritization
  • Rental Administration
  • Condominium Administration

Visa sponsorship

Not detected in the job text

Categories

  • Administrative
  • Customer Service & Support
  • Sales

Keywords

  • Shiftsuite
  • Property Management Software
  • Microsoft Office
  • Outlook
  • Excel
  • Word
  • CoPilot
  • Status Certificates
  • Status Certificate Files
  • RFS Files
  • Unit Files
  • Board Minute Files
  • Service Requests
  • Site Inspection Letters
  • Quote Requests
  • Board Packages
  • Meeting Minutes
  • Work Orders
  • Rental Administration
  • Condominium Administration
  • Real Estate
  • File Management
  • Email Communication
  • Phone Answering

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