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Added 3 mins ago
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Dillon Consulting Limited

Administrative Assistant - Reception (Casual)

425 Adelaide Street West, Toronto, ON, M5V 3C1, Canada

The pay rate for this position is $25.00/hour. · Part-time

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Job details

Pay: The pay rate for this position is $25.00/hour.
Job type: Part-time
Apply by: Nov 1, 2026
Working hours: 30 to 37.5 hours per week
Posting language: English
Posted: Oct 9, 2026

Original job description

Overview

Are you someone with strong communication and interpersonal skills? Do you enjoy building relationships and welcoming visitors in a vibrant professional environment? Are you a trusted partner and a reliable problem solver? As someone with excellent customer service skills and an enthusiastic presence, you will thrive in our fast-paced office environment.

Your OpportunityWe are currently seeking motivated candidates for the position of Administrative Assistant - Reception (Casual) in our Downtown Toronto office to fill an existing vacancy. This is an interim, casual office-based position with a contract term of 2 to 12 weeks (with the possibility of extension) and an immediate start date (ASAP). This role requires working on-site from Dillon’s Downtown Toronto office five days per week. Candidates must be able to commit to being at the office for an 8:00 AM start each day. Total hours per week are flexible, ranging from 30 to 37.5 hours per week.

As a valuable member of the administrative group in the Downtown Toronto office, you will be a welcome addition to our dynamic national administration team. In this front-desk reception role, you will showcase your interpersonal and customer service skills in a professional office setting, maintaining active communication with your team manager via Google Chat and Google Meet.

The pay rate for this position is $25.00/hour.

Responsibilities

Welcome visitors, handle front-desk client interactions, and manage incoming telephone inquiries
Coordinate mail and courier arrangements, including receiving, sorting, and routing incoming packages and deliveries
Communicate with the Office Manager to ensure reliable reception coverage at all times
Assist with other reception and front-desk administrative duties as required to support the effective operation of the office

Qualifications

Strong customer service skills with experience in customer-service oriented sectors (e.g., professional services, retail, hospitality, or office administration)
strong interpersonal skills, a positive ‘can-do’ attitude, and the ability to provide an enthusiastic, welcoming presence in the office
Professional verbal and written communication skills
Ability to communicate effectively and stay connected with your office manager and other stakeholders
Reliability and punctuality, with the explicit ability to commit to being at the Downtown Toronto office for 8:00 AM, 5 days per week
Excellent attention to detail, a high regard for accuracy, and time management skills to prioritize front-desk priorities effectively
Familiarity with Google Workspace tools (e.g., Gmail, Google Calendar, Google Chat, and GoogleMeet) is considered an asset

Experience

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values:

Achievement: do the work to hit the target;
Continuous Development: always learning; always adapting; always growing;
Creativity: discover new possibilities;
Courage: do the things that matter, especially when it’s hard;
Inclusiveness: enabling belonging to draw strength from our differences;
Reliability: words result in actions that build trust.

About Dillon

Dillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science, and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With over 25 offices and more than 1100 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for 19 years in a row and has the distinction of being a Platinum Club member in this program.

Focus on Innovation

The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities.

Health & Safety at Dillon

Prospective employees are expected to fully align with Dillon's core commitment to Health & Safety. This includes active, ongoing engagement with our Health & Safety processes and platform, and the active, ongoing identification and reporting of health and safety hazards.

Employment Equity, Diversity & Inclusion at Dillon

Dillon is committed to employment equity and an inclusive, diverse workplace where opportunities are based on skills and abilities. If you require accommodation during the interview process, please let us know. We look forward to hearing from you.

Technology Enablement and the Use of AI at Dillon

We invest in modern technologies to enable continuous improvement across the organization. Please be advised that Dillon Consulting utilizes artificial intelligence (AI) assisted tools to support parts of our recruitment process to increase efficiency and fairness. While AI supports this process, all hiring decisions are made by our human recruiting team. By applying, you acknowledge and consent to this use.

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More about this job

Responsibilities

The role involves managing front-desk reception duties, including welcoming visitors and handling incoming telephone inquiries. Additionally, the assistant will coordinate mail and courier arrangements while maintaining communication with the office manager.

Requirements

Candidates must possess strong customer service and interpersonal skills with experience in professional or service-oriented sectors. Proficiency in Google Workspace tools and the ability to commit to an 8:00 AM start time, five days per week, are required.

Skills

Customer service
Reception
Communication
Interpersonal skills
Problem solving
Time management
Attention to detail
Google Workspace
Gmail
Google Calendar
Google Chat
Google Meet
Mail handling
Courier coordination
Telephone inquiries

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Reception
Customer Service
Google Workspace
Gmail
Google Calendar
Google Chat
Google Meet
Front-desk
Office Administration
Professional Services
Communication
Time Management
Courier Management
Interpersonal Skills
Toronto
Casual
Contract

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