Find work in Canada.

A simpler way to find your next job.

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 14 mins ago
R
Nike -Senior Coach/coach sénior- Eaton De Montreal
Retailors
Montreal, QC
- Full-time
…magasin, de perfectionner les talents et d’offrir une expérience client haut de…
Added 14 mins ago
W
Early Careers: Health and Benefits Internship (Summer or Fall 2027) - Calgary
WTW
Calgary, AB
- Full-time
…leader of the future. You will have immediate exposure to real client assignments which will draw on your imagination and creativity as well as your ability to analyze data, draw…
Added 14 mins ago
W
Electrical Designer / Estimator
WSP
Vancouver, BC
- Full-time
As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair…
Added 14 mins ago
Associate, Direct Activation
WPP Media
Toronto, ON
…media companies and technology platforms, manage day-to-day partner communications and apply your channel knowledge to evaluate opportunities and deliver against client…
Added 28 mins ago
H
Director Progam Planning & Support
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
…to enable an innovative and positive working climate and a client-centric culture. The Director must work cross functionally within the portfolio and across the organization to support…
Added 28 mins ago
Territory Account Executive -North York/North Toronto
Toast
Toronto, ON
Partner with teams across the business to ensure that expectations set during the sales process are met in delivery.
Added 28 mins ago
Intermediate Traffic Engineer
WSP
Dartmouth, NS
As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair…
Added 28 mins ago
A
Project Coordinator
ATCO
Calgary, AB
- Full-time
…defence support services across Canada and internationally. We partner with government, Indigenous, industrial, commercial, and defence clients to deliver safe, reliable, and innovative…
Added 29 mins ago
RI
Food Safety and Compliance Specialist
Rentokil Initial
Nanaimo, BC
- $45,000 to $47,000 CAD / year
- Full-time
…experience management. We pride ourselves on being a trusted partner to many of the world's leading brands across industries as diverse as manufacturing, processing, retail, food service,…
Added 29 mins ago
JI
Security & Compliance Analyst | Analyste en sécurité et conformité
Jesta I.S.
Montreal, QC
- Full-time
…Montréal, our team comes from over 40 countries, and some of our client relationships go back more than 30 years. We are now moving to a composable architecture built on APIs and…
Added 29 mins ago
MI
Senior Backend Engineer, Integrations
Movable Ink
Toronto, ON
- Full-time
…with close to 600 employees, Movable Ink serves its global client base with operations throughout North America, Central America, Europe, Australia, and…
Added 29 mins ago
WI
Intermediate Traffic Engineer
WSP in Canada
Dartmouth, NS
- Full-time
As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair…
Added 29 mins ago
HG
Senior/Executive Underwriter, Property
HDI Global SE
Toronto, ON
- Full-time
Drive national portfolio growth by owning the end-to-end underwriting lifecycle, strengthening broker and client relationships, and actively managing portfolio performance.
Added 43 mins ago
Campus I&D: Associate Application Consultant
Capgemini
Mississauga, ON
…work closely with senior consultants, technical experts, and client stakeholders to develop technical and functional capabilities while contributing to successful project…
Added 43 mins ago
R
Client Advisor Intern
RBC
Norfolk, ON
- Part-time
…champion the RBC brand and drive business by supporting new client acquisition and deepening existing relationships. If you have the self-motivation to deliver exceptional customer service…
Added 43 mins ago
R
Senior Director, People Risk Governance, Policy and Practice Lead
RBC
Toronto, ON
- Full-time
…expert for all People Risk management matters, fostering strong partner relationships to enable active collaboration and global consistency in the adoption and application of related risk…
Added 43 mins ago
AC
Analyste De La Chaîne D'Approvisionnement | Supply Chain Analyst
Aston Carter
Longueuil, QC
- $42 to $48 CAD / hour
- Contract
Partner closely with Commodity Managers and Category Managers to support strategic sourcing initiatives and special projects.
Added 43 mins ago
PG
Senior Account Director, Social & Influencer
Publicis Groupe Holdings B.V
Toronto, ON
- Full-time
Partner with senior client marketing leaders to drive national and regional campaigns, build trusted C-suite relationships, sell breakthrough strategies, and support executive personal…
Added 44 mins ago
RI
Food Safety and Compliance Specialist
Rentokil Initial
Kamloops, BC
- $45,000 to $47,000 CAD / year
- Full-time
…experience management. We pride ourselves on being a trusted partner to many of the world's leading brands across industries as diverse as manufacturing, processing, retail, food service,…
Added 44 mins ago
T
Personal Banker Trainee
TD
Orillia, ON
- Full-time
…refer customers to the appropriate team member or internal Bank partner, while ensuring a positive customer…
Added 44 mins ago
BC
Risk Analyst - Ontario Line Subway Project
Bantrel Co.
Toronto, ON
- $95,000 to $145,000 CAD / year
- Full-time
…management and self-perform construction services at various Client sites across…
Added 44 mins ago
TU
Team Lead, VFMP Patient Program
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Team Lead, VFMP Patient Programs is responsible for managing the operational, partner engagement and administrative aspects required to deliver the Patient Program associated activities…
Added 44 mins ago
Q
Director of Product Marketing
Quandri
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
We’re making insurance better for policyholders, while helping insurance brokerages deliver a better client service, grow faster, and harness AI so that they control the future of insurance…
Added 44 mins ago
A
Digital Delivery Analyst
Adecco
Calgary, AB
- $70 to $80 CAD / hour
- Full-time
Our client is seeking a Junior/Intermediate Digital Delivery Analyst to support the creation, maintenance, and governance of SAP Master Data across downstream business operations. This role…
Added 58 mins ago
MS
Learning Specialist, AVP
Morgan Stanley
Calgary, AB
- Full-time
…These offerings combine cutting-edge technology, outstanding client service, streamlined administration, and global plan…

DIMIC LAW

Law Firm Office Manager

Calgary, AB, Canada

Pay: CA$50.00 - CA$65.00 per hour · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: Pay: CA$50.00 - CA$65.00 per hour
Job type: Contract
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Part-Time / Fractional Law Firm Office Manager

Pay: CA$50.00 - CA$65.00 per hour

Job description:

Company Overview

DIMIC LAW focuses on civil litigation, commercial transactions, and corporate deals. The firm is determined to deliver the utmost value in every legal matter.

The Opportunity

Dimic Law is seeking an experienced, hands-on law firm office manager to lead administrative operations, coach and hold support staff accountable, maintain reliable firm systems, and take ownership of recurring operational management. This is an execution and people-management role - not a strategy-only consulting engagement. Prior law firm management experience is required.

People Leadership and Onboarding

Supervise, coach, and hold legal administrative and other support staff accountable for performance, service standards, and follow-through.
Lead regular staff check-ins and confidential one-to-one meetings with support staff, without managing lawyers present when appropriate; document action items and follow up.
Lead recruitment coordination, interviewing, onboarding, training, and integration of new staff members.
Personally guide new hires through existing firm manuals, standard operating procedures, checklists, systems, and expectations; verify completion and understanding.
Coordinate staffing schedules, vacation and absence coverage, cross-training, and handovers; identify capacity gaps early.
Conduct operational/KPI one-to-ones with associate lawyers, including follow-up on agreed metrics, without supervising legal judgment or substantive legal work.

Client Intake, Workflows and Firm Systems

Oversee the legal administrative assistant’s execution of client intake, scheduling, retainer administration, and client communications; verify accuracy and timely follow-through.
Coordinate regular client tracker reviews with support staff, confirm next steps, assign administrative follow-ups, and flag stalled matters or client-service risks.
Maintain and improve practice standard operating procedures, manuals, checklists, workflows, and accountability systems.
Coordinate administrative work assignment with the legal administrative assistant using the firm’s CRM/practice-management software; monitor completion and workload bottlenecks.
Work with lawyers to coordinate support needs, administrative priorities, file-opening workflows, and operational deadlines.

Performance Tracking and Reporting

Maintain and update the Dimic Law dashboard tracker weekly, ensuring the underlying information is complete, accurate, and actionable.
Monitor daily billable-time entry across fee earners; follow up on missing entries and report persistent gaps.
Track administrative KPIs, client intake, outstanding retainers, task completion, and workflow issues; report exceptions and proposed solutions.
Provide the Managing Partner with a concise weekly operational update covering staffing, KPIs, intake, collections follow-up, unresolved issues, and next steps.

Financial Administration and Business Development Coordination

Participate in accounts receivable and accounts payable coordination meetings with the legal administrative assistant, accounting, and Finance Manager as applicable; track assigned follow-ups.
Coordinate billing and collections workflow follow-through while leaving accounting approvals and financial decisions to authorized personnel.
Check in with the marketing team to coordinate implementation of approved marketing strategies and track deliverables.
Ensure referral and networking events are coordinated with the legal administrative assistant, including scheduling, preparation, follow-up, and CRM updates.
Lead other recurring administrative meetings and ensure owners, deadlines, and action items are documented.

Qualifications

At least three years of direct law firm office management or legal operations leadership experience, including supervising legal support staff.
Demonstrated ability to independently run staff meetings, onboarding, performance follow-up, and administrative systems.
Familiarity with legal practice-management, CRM, time-entry, billing, and client intake workflows;
CosmoLex experience is an asset.
Strong discretion, organization, judgment, communication, and ability to escalate legal or personnel issues appropriately.
Comfortable working with lawyers, finance/accounting, and external marketing providers.

Reporting and Scope

Reports directly to the Managing Partner. Responsible for operational execution and KPI coordination; substantive legal supervision, legal advice, lawyer compensation decisions, and final employment decisions remain with the appropriate lawyer or firm leadership.

Benefits:

Company events
Flexible schedule
On-site gym
On-site parking

Application question(s):

How many years of experience do you have managing the operations and administrative staff of a law firm?

Work Location: In person

Apply About employer

More about this job

Responsibilities

Lead the law firm’s administrative operations, supervise and onboard support staff, and maintain reliable workflows, systems, and client-intake processes. Track operational KPIs and time entry, coordinate billing and marketing follow-ups, and provide the Managing Partner with weekly operational updates.

Requirements

Requires at least three years of direct law firm office management or legal operations leadership experience, including supervision of legal support staff. Candidates should be able to independently manage staff meetings, onboarding, performance follow-up, and administrative systems, and be familiar with legal practice-management, CRM, time-entry, billing, and client-intake workflows; CosmoLex experience is an asset.

Skills

Legal Support Staff Supervision
Staff Coaching and Accountability
Recruitment and Onboarding
Staff Scheduling and Cross-Training
Client Intake Coordination
Workflow and SOP Management
Practice Management Systems
CRM Coordination
KPI Tracking and Reporting
Time-Entry Monitoring
Billing and Collections Coordination
Accounts Receivable and Payable Coordination
Marketing Coordination
Client Service
Operational Communication

Benefits

Company Events
Flexible Schedule
On-Site Gym
On-Site Parking

Visa sponsorship

Not detected in the job text

Keywords

Law Firm
Civil Litigation
Commercial Transactions
Corporate Deals
Legal Operations
Office Management
Staff Supervision
Recruitment
Onboarding
Standard Operating Procedures
Client Intake
Practice-Management Software
CRM
CosmoLex
Time Entry
Billing
Accounts Receivable
Accounts Payable
Collections
KPI Tracking
Dashboard Tracker
Workflow Management
Marketing Coordination
Referral Events
Client Service

Report this job