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Facilities Assistant
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Vancouver, BC
Full-time
Reporting to the Office Manager, the Facilities Assistant will carry out general office tasks, workspace set up and maintenance, and vendor relationships to ensure a safe, efficient, and…

Disability Alliance BC

Facilities Assistant

Vancouver, BC, Canada

Job type: Full-time
Apply by: Mar 21, 2027
Posting language: English
Posted: Sep 22, 2026

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Applications open in a new tab.

Original job description

Position: Facilities Assistant

Open: September 15, 2026

Closes: September 30, 2026

Location: Vancouver, BC

Category: Facilities and Office Administration

Type: Full-time

Salary: $52,800

Who We Are

Since 1977, Disability Alliance BC (DABC) has been a provincial, cross-disability voice in British Columbia. We are a non-profit, charitable organization that champion issues impacting the lives of people with disabilities. Our mission is to promote a more inclusive and equitable society for people with all disabilities through direct services, community partnerships, systemic advocacy, research, and publications. through our direct services, community partnerships, advocacy, research and publications.

About the Position

Reporting to the Office Manager, the Facilities Assistant will carry out general office tasks, workspace set up and maintenance, and vendor relationships to ensure a safe, efficient, and well-maintained office and welcoming environment. They will assist the Office Manager with basic repairs, maintaining inventory of office supplies and equipment, coordinate facility vendor services, and handle administrative support to optimize workplace functionality.

Key Duties and Responsibilities:

Assist with scheduling and overseeing preventative maintenance, repairs, and renovations for building systems (HVAC, electrical, plumbing).
Assist with on and off boarding of staff and volunteers, for example: setting up workstations (including computer equipment) and assisting with access needs and ID badges.
Facilitate office moves
Minor repairs such as changing lightbulbs and assembling office furniture.
Liaise with third-party service providers, contractors, and building management for cleaning, security, and repairs.
Manage office inventory, including IT items, furniture, equipment and stocking of all office supplies (stationery/pantry/cleaning supplies and other sundries).
Liaising with staff on file storage and management
Conduct daily health and safety checks throughout the office and ensures building regulations are being followed.
Ensuring office cleanliness between daily janitorial visits.
Respond to building maintenance emergencies and address security protocols.
Support in the development and revision of related policies and documents
Coordinate social events such as the annual staff picnic, end of year holiday party and other staff events

The successful applicant must have:

Post-secondary education in a relevant field such as office administration and or facilities management, or an equivalent combination of education, training and experience.
Functional proficiency with office technology and building infrastructure
Knowledge and/or experience with workspace set up (connecting monitors, keyboard, mouse and camera to computer)
Strong verbal and written communication skills.
Excellent interpersonal skills and ability to build trust and maintain supportive relationships with employees across diverse backgrounds.
Ability to act ethically and handle sensitive information with confidentiality.
Strong organizational, time management, and administrative skills, including the ability to manage multiple time sensitive requests simultaneously such as repairs, maintenance and administrative tasks.
Ability to work independently while collaborating effectively within a team environment.
Proficiency with computers and computer programs, including Microsoft Office software, specifically Excel, Word, Outlook, and client database systems.
Valid driver’s license and access to a vehicle

The following are strong assets for this position:

Experience in the non-profit sector
Experience with a disability and/or supporting people with disabilities

Salary: $52,800 annually

This position offers the following benefits after a three-month probationary period:

15 days of paid vacation annually
18 days of paid sick leave annually
100% of the cost of extended health and dental care benefit premiums
2 weeks of paid time off during DABC’s annual holiday office closure in December
Employee wellness benefit

Working hours and location

This position is 5 days per week at 8 hours a day (including 1 hour as a paid lunch break). The successful candidate will be required to work in the office five days a week.

The position is located in downtown Vancouver, on the traditional, ancestral and stolen lands of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) peoples

Please note, the DABC office will be moving to 41st and Cambie area by approximately early 2027.

About your work area

You will be assigned your own desk in an open area (collaborative space). There are designated quiet spaces which staff can book when needed. DABC also provides noise canceling headphones as the noise level can be elevated at times. The office lighting consists of fluorescent as well as natural lighting. This position will require the candidate to safely negotiate the use of a ladder, tools, and other office equipment. This position will require the candidate to walk around and/or stand for periods of time.

Commitment to Equity

DABC is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of inclusion, anti-ableism, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented, including Indigenous persons, people of colour, and people of all sexual orientations, gender expressions and identities. People with disabilities are especially encouraged to apply. Accommodations are available during the hiring process, upon request.

Importantly, we are looking for people who want to make a long-term commitment to our organization and have a strong desire to uphold the rights and dignities of people with disabilities.

To Apply:

Please submit a resume and brief covering letter addressed to Kimberley Payne, Office Manager at [email protected] using the subject heading “Job Application: Facilities Assistant”. Inquiries about this position may be emailed to the above noted email address. In the interest of fairness during the recruitment process, meeting requests regarding this position will not be granted. No phone calls, please.

Applications are due no later than midnight on September 30, 2026. DABC welcomes all applications, however, only shortlisted applicants will be contacted for an interview.

Applicants must be legally allowed to work in Canada.

Apply About employer

More about this job

Responsibilities

The Facilities Assistant manages general office tasks, workspace maintenance, and vendor relationships to ensure a safe and efficient environment. They also assist with building repairs, inventory management, and administrative support for staff and volunteers.

Requirements

Candidates must have post-secondary education in office administration or facilities management and functional proficiency with office technology. A valid driver's license and the ability to perform physical tasks like using a ladder and assembling furniture are also required.

Skills

Office administration
Facilities management
Building maintenance
Vendor management
Inventory management
Health and safety compliance
Microsoft Office
Excel
Word
Outlook
Client database systems
Communication skills
Interpersonal skills
Time management
Problem solving
Administrative support

Benefits

Paid vacation
Paid sick leave
Extended health care
Dental care
Paid time off
Employee wellness benefit

Visa sponsorship

Not detected in the job text

Hiring contact

Kimberley Payne

Hiring contact email

[email protected]

Keywords

Facilities Assistant
Office Administration
Building Systems
HVAC
Preventative Maintenance
Inventory Control
Vendor Relations
Health and Safety
Non-profit
Disability Advocacy
Microsoft Office
Administrative Support
Workplace Functionality
Facility Management
Building Security
Event Coordination
Client Database
Infrastructure
Repairs
Renovations

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