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Added 22 mins ago
BB
Event Coordinator
Bond Brand Loyalty
Toronto, ON
- $50,000 to $62,500 CAD / year
As an Event Coordinator, you’ll be part of the team behind live experiences for top-tier clients, from corporate meetings and conventions to incentive travel programs. Working alongside our…
Added 2 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…patients with endometriosis and other gynecologic conditions, and support the successful conduct of clinical research studies. The EndoCARES MUHC clinic is a subspecialty service for…
Added 2 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Performing other job-related tasks as assigned by the supervisor, including support to other investigators and research coordinators.
Added 3 hours ago
MD
Grants Specialist / Grants Specialist Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 3 hours ago
MD
Director of Training and Prevention / Dir Child & Family Services
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 3 hours ago
MD
Rehabilitation Policy Specialist/Compliance Services Officer Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 7 hours ago
UO
Teaching and Learning Officer
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director, Business Operations, the Teaching and Learning Officer serves as the central coordinator for Gustavson’s teaching and learning portfolio and is the primary…
Added 9 hours ago
B
Tenant Services Coordinator
BGIS
Toronto, ON
- Full-time
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. They…
Added 10 hours ago
BC
Material Coordinator (Fabrication) - Industrial West
Bird Construction
Edmonton, AB · Nisku, AB
- Full-time
Support project execution teams with material status updates and reporting.
Added 10 hours ago
L
Project Coordinator, Heavy Civil - Future Opportunities
Ledcor
Edmonton, AB
- Full-time
We are seeking a skilled and experienced Heavy Civil Project Coordinator to manage and oversee all aspects of our ongoing heavy civil construction projects. In this role, you will be…
Added 10 hours ago
BF
Health Safety Environment Coordinator
BAUER Foundations Canada Inc.
Richmond, BC
- $35 to $45 CAD / hour
- Contract
BAUER Foundations Canada (BFCA) is seeking an experienced HSE Coordinator for a project-based contract position. This contract will likely last 8 months and has the potential to extend…
Added 11 hours ago
SA
JR. COST ACCOUNTANT AND MATERIAL DATA COORDINATOR
Sika AG
Oakville, ON
- $55,000 to $60,000 CAD / year
- Full-time
The Jr. Cost accountant and material data- Coordinator is responsible for entering and maintaining information in the company’s Enterprise Resource Planning system (SAP) to ensure accuracy…
Added 11 hours ago
TC
Marketing Communications Coordinator
The Clarice Smith Performing Arts Center
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
The College of Arts and Humanities’ Marketing Communications Coordinator, School of Music (MCC) supports the marketing communications priorities of the School of Music (SOM) and reports to…
Added 13 hours ago
S
Client Care Coordinator, Reproductive Mental Health - BC Women’s Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
Client Care Coordinator, Reproductive Mental Health
Added 13 hours ago
MD
Facilities and Operations Leader - Management Analyst 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Successful experience as the point person for a complex project or organization involving multiple stakeholders including experience creating and implementing system wide improvements,…
Added 13 hours ago
DC
Coordinator, Construction Services (Major Capital Infrastructure)
Defence Construction Canada
Comox, BC
- Full-time
…administration of consulting design and construction contracts that support the delivery of a critical national defence infrastructure program. The role requires strong contract management,…
Added 14 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Performing other job-related tasks as assigned by the supervisor, including support to other investigators and research coordinators.
Added 14 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…patients with endometriosis and other gynecologic conditions, and support the successful conduct of clinical research studies. The EndoCARES MUHC clinic is a subspecialty service for…
Added 15 hours ago
A
Project Coordinator
Affinity
New Westminster, BC
- Contract
On behalf of our public-sector client, Affinity is seeking a Project Coordinator to support a Budgeting and Forecasting replacement project. Please review the details below and begin…
Added 16 hours ago
FN
Human Resources Systems & Project Specialist
First Nations University of Canada
Regina, SK
- Full-time
Position: HR Systems & Project Specialist is a one-year term position established to support the continued
Added 18 hours ago
Inside Sales Coordinator
CMP Group Ltd.
Vaughan, ON
2-5 years of experience as an inside sales coordinator or sales support role in a manufacturing or similar environment.
Added 18 hours ago
PD
Project Coordinator
Priestly Demolition Inc.
King, ON
- Full-time
Priestly Demolition is seeking a Project Coordinator to join our team. In this role, you will support the successful planning, coordination, and execution of demolition projects by…
Added 18 hours ago
MD
Communications and Strategic Initiatives Coordinator - Communications Specialist 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Communications and Strategic Initiatives Coordinator
Added 18 hours ago
MD
Senior Learning & Development Specialist - Training & Development Spec 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 18 hours ago
MD
Learning & Development Specialist - Training & Development Spec 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…

Disability Management Institute

Intake Coordinator (6-Month Contract)

Surrey, BC, Canada
Barrie, ON, L4N 9P6, Canada

Full-time

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Job details

Job type: Full-time
Experience: 1-2 years administrative experience in health, insurance, disability related field or new graduate.
Posting language: English
Posted: Oct 29, 2026

Original job description

Who We Are

At Disability Management Institute (DMI), we deliver innovative, end-to-end disability and absence management solutions that transform how employers support their teams. Since 2002, our experienced team of dedicated professionals have combined deep expertise with genuine care to create partnerships that benefit employees, employers, and stakeholders alike.

Our culture thrives on connection, collaboration, and respect. Open communication, team bonding, and a spirit of appreciation create an environment where you feel supported, valued, and empowered to bring your authentic self to work every day.

The Opportunity

The Intake Coordinator works collaboratively with DMI Administration Team members to provide administrative support to the DMI Early Intervention, Disability Claims, Occupational Claims, and Claims Support Services departments. Reviews application forms for accuracy and completion, as well as maintaining a high level of accuracy and efficiency in the required data entry during setup of services and ongoing support. Works to maintain and electronically file all documentation received by the fax and email in DMI’s various systems.

This is a hybrid and 6-month contract role based out of our office in Surrey, BC or Barrie, ON working 2 days per month in office.

What You’ll Be Doing

Responsible for monitoring emails and faxes within the assigned administrative mailbox on a consistent basis.
Determine the appropriate file location/or setup of new client file/services when required along with assignment.
Review information received and identify inaccuracies or missing information to relay to the individual assigned to the file.
Review policy information to confirm insurance coverage for each new client file created.
Ensures that guidelines are followed, so that all relevant file information from documents received are accurately charted and entered into the appropriate fields in the proprietary disability management system.
Utilize internal naming conventions to appropriately name and file documentation as well as attaching the documentation to the appropriate file.
Responds to all emails and voicemails received.
Assists with providing coverage for incoming calls and other team members as needed.
Any further administrative duties as deemed required by the leadership team.
Communicates in a professional manner with all outside contacts, ensuring that only allowable information is released to recognized recipients by adhering to the requirements of the company’s Privacy Policy and the Confidentiality Policy.

What You Bring to the Team

1-2 years administrative experience in health, insurance, disability related field or new graduate.
Competence in Microsoft Outlook, Word, and Excel
Administrative Post-Secondary Diploma or Degree an asset.

Critical Competencies

You will succeed in this role if you are:

Attentive to Detail – Ensuring a high-level of accuracy. Careful with data-entry and follows guidelines.

Communicative – Speaks and writes clearly and articulately without being overly verbose or talkative. Maintains this standard in all forms of written communication, including Email. Lives up to verbal and written agreements. Communicates in a positive and respectful manner.

Efficient – Able to produce significant output with minimal wasted effort.

Organized & Planning – Plans, organizes, and schedules in an efficient, productive manner. Focuses on key priorities. Able to stay on track and meet deadlines. Does not let important details slip through the cracks or derail a project.

Compensation

At the time of this posting, the estimated annual base salary for this position is $42,000-$45,000. Individual compensation within this range is determined by factors such as job-related skills, relevant experience, and education/training. This range reflects the annual base salary only and does not encompass the comprehensive total rewards package that we proudly offer.

Belonging Starts Here

Diversity, inclusion, and belonging aren’t just programs at DMI; they are our foundation. We foster a safe, respectful, and inclusive workplace where everyone belongs and can thrive. If you need accommodation during any stage of the hiring process, please let us know! We’re here to help.

If you’re ready to do meaningful work and grow your career with DMI, we’d love to hear from you. Click Apply to submit your application.

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More about this job

Responsibilities

The Intake Coordinator provides administrative support by reviewing application forms for accuracy and managing client file setups. They are responsible for monitoring communication channels, maintaining documentation, and ensuring data entry compliance within the disability management system.

Requirements

Candidates should have 1-2 years of administrative experience in health, insurance, or disability fields, or be a recent graduate. Proficiency in Microsoft Office suite is required, and an administrative post-secondary diploma or degree is considered an asset.

Skills

Data entry
Administrative support
Microsoft Outlook
Microsoft Word
Microsoft Excel
Attention to detail
Communication
Organization
Planning
File management
Customer service
Time management

Visa sponsorship

Not detected in the job text

Keywords

Intake Coordinator
Disability Management
Absence Management
Administrative Support
Data Entry
Insurance Coverage
Privacy Policy
Confidentiality
Client File Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Early Intervention
Claims Support
Documentation
Hybrid Role

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