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Added 3 mins ago
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Food counter attendant
Tim Hortons Québec
Lloydminster, AB
- Full-time
Clean and sanitize kitchen including work surfaces, cupboards, storage areas, appliances and equipment
Added 3 mins ago
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Food counter attendant
McDonald's
Edson, AB
- Full-time
Clean and sanitize kitchen including work surfaces, cupboards, storage areas, appliances and equipment
Added 3 mins ago
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Food counter attendant
McDonald's
Hinton, AB
- Full-time
Clean and sanitize kitchen including work surfaces, cupboards, storage areas, appliances and equipment
Added 3 mins ago
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Business Services Supervisor
Convergint
Calgary, AB
- Full-time
Coordinate the ordering, distribution, auditing, and shipping of office supplies, stationery, coffee and kitchen refreshments, Personal Protective Equipment, and uniforms; liaising with…
Added 48 mins ago
SB
Restaurant Manager
Superflux Beer Company
Vancouver, BC
- $83,500 CAD / year
- Full-time
…reports to the Head of Hospitality and leads the FOH Leader, Kitchen Leader and Shift Leaders, and through them all front- and back-of-house…
Added 48 mins ago
MH
Line Cook / Chef de Partie
Moments Hospitality Collective
Vancouver, BC
- $20 to $22 CAD / hour
- Full-time
Follow all safety and sanitation policies when handling food and beverage and maintain a clean kitchen
Added 1 hour ago
NR
Food Service Worker (0) NP-FSWZ01 (Northland Pointe - Port Colborne, ON)
Niagara Region
ON · Niagara, ON
- Part-time
Knowledge of kitchen operating procedures, food storage and safekeeping
Added 1 hour ago
GE
Banquet Server
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Effectively communicates with the kitchen, catering coordinate and banquet staff
Added 1 hour ago
GE
Blaze Bar & Grill Server
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
The Server works closely with Bartenders, Food Runners, Server Assistants, kitchen employees, Supervisors, and Managers to ensure effective communication, accurate order execution, and a…
Added 1 hour ago
GE
Stage Bar Server
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
The Server works closely with Bartenders, Food Runners, Server Assistants, kitchen employees, Supervisors, and Managers to ensure effective communication, accurate order execution, and a…
Added 1 hour ago
GE
Blaze Bar & Grill Line Cook - PM 5pm_ 1:30am
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…leadership qualities to assist with development of Prep Cooks and Kitchen Helpers when…
Added 1 hour ago
GE
Hotel 1st Cook
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…performing cooking and food-service duties in a high-volume mobile kitchen…
Added 1 hour ago
GE
Blaze Bar & Grill Line Cook - AM
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…leadership qualities to assist with development of Prep Cooks and Kitchen Helpers when…
Added 1 hour ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Knowledge of kitchen – operations, methods, quality assurance of products.
Added 1 hour ago
GE
Buffet Cook - PM
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…leadership qualities to assist with development of Prep Cooks and Kitchen Helpers when…
Added 1 hour ago
GE
Casino Kitchen Helper
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…including walls, floors, generalized and special cleaning of kitchen equipment, and will adhere to all health and safety practices related to food service operations. Speed and efficiency…
Added 1 hour ago
GE
Asian Chef
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Executive Chef, Sous Chef or Kitchen Shift Supervisor the Asian Line Chef is responsible for preparing a multitude of hot and cold meals for sale and service to…
Added 2 hours ago
MR
Cleaner
MoveSmart Rentals
Niagara Falls, ON
- Internship
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…designed space with 2 large offices, 4 exam rooms and a large kitchen…
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…rooms, a dedicated procedure room, spacious reception area, kitchen, and a private washroom for staff. We offer free on-site parking, making it easy for both patients and physicians to…
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…rooms, a dedicated procedure room, spacious reception area, kitchen, and a private washroom for staff. We offer free on-site parking, making it easy for both patients and physicians to…
Added 3 hours ago
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Commercial HVAC Service Technician
Captiveaire - Region 114 Western PA
Rivière-Saint-Jean, QC
- Full-time
Nation’s leading manufacturer of commercial kitchen ventilation systems, and now offering a complete solution of fans, heaters, ductwork and HVAC equipment. Our primary purpose is to…
Added 3 hours ago
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ethnic food cook
Tasty Indian Bistro
Delta, BC
- Full-time
Added 3 hours ago
CP
food service supervisor
Canadian Pizza Unlimited
Cochrane, AB
- Full-time
Added 3 hours ago
AB
light duty cleaner
Allegiance Building Maintenance
Victoria, BC
- Full-time
Clean, disinfect and polish kitchen and bathroom fixtures and appliances

Disability Management Institute

Office Coordinator (12 Month Contract)

Surrey, BC, Canada

Contract

Apply About employer

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Job details

Job type: Contract
Apply by: Dec 2, 2026
Experience: 1–2 years of administrative experience is an asset.
Posting language: English
Posted: Nov 2, 2026

Original job description

Office Coordinator (12-Month Contract)

Who We Are

At Disability Management Institute (DMI), we deliver innovative, end-to-end disability and absence management solutions that transform how employers support their teams. Since 2002, our experienced team of dedicated professionals have combined deep expertise with genuine care to create partnerships that benefit employees, employers, and stakeholders alike.

Our culture thrives on connection, collaboration, and respect. Open communication, team bonding, and a spirit of appreciation create an environment where you feel supported, valued, and empowered to bring your authentic self to work every day.

The Opportunity

We are currently looking for an Office Coordinator to join our team in Surrey, BC on a 12-month contract. In this role, you’ll oversee the day-to-day functioning of the DMI Administration team, act as an ambassador for the organization, and ensure that every internal and external client has a positive experience.

This is a full-time, in-office role based at our Surrey office. Following the onboarding period (approximately 3 months), there is an opportunity to transition to a hybrid work schedule.

What You’ll Be Doing

Greet incoming DMI visitors, ensuring they feel welcomed and directed to the appropriate contact or meeting room.
Coordinate facilities bookings, update welcome screens, set up/take down the boardroom, and arrange catering when needed.
Answer all incoming phone calls and direct inquiries to the appropriate staff.
Manage facilities requests via JIRA.
Handle all incoming and outgoing mail and courier requests.
Document DMI compliments and complaints in the internal tracker.
Coordinate travel requests as required.
Maintain office supply levels, reorder supplies, and ensure proper distribution and storage.
Reconcile invoices and provide them to management for approval; prepare purchase orders for larger purchases.
Liaise with external vendors regarding office equipment maintenance (coffee/water machines, printers, etc.).
Track and coordinate important staff events (anniversaries, birthdays, socials).
Support social committee events for both DMI and GroupHEALTH Family of Companies.
Manage DMI WOW nominations and direct feedback appropriately.
Contribute to company newsletters and intranet updates.
Ensure office and kitchen areas remain clean and presentable.
Collaborate with Office Support teams across the family of companies for initiatives.
Communicate professionally with external contacts, adhering to company privacy and confidentiality policies.
Perform additional administrative duties as required by leadership.

What You Bring to the Team

High level of proficiency with Microsoft 365 Suite.
Strong client-focused customer service skills.
Exceptional attention to detail.
1–2 years of administrative experience is an asset.
Administrative post-secondary diploma or degree is an asset.

Critical Competencies

You will succeed in this role if you are:

A Team Player – collaborative, supportive, and eager to help colleagues succeed.
A Detail-Oriented Organizer – able to manage multiple priorities while maintaining accuracy.
A Clear Communicator – professional, approachable, and responsive in all interactions.
A Problem Solver – resourceful and proactive in resolving issues or identifying efficiencies.

Compensation

At the time of this posting, the estimated annual base salary for this position is $43,000–$45,000. Individual compensation within this range will depend on factors such as job-related skills, relevant experience, and education/training. This reflects the base salary only and does not include our comprehensive total rewards package.

Belonging Starts Here

Diversity, inclusion, and belonging aren’t just programs at DMI; they are our foundation. We foster a safe, respectful, and inclusive workplace where everyone belongs and can thrive.

If you need accommodation during any stage of the hiring process, please let us know - we’re here to help.

If you’re ready to do meaningful work and grow your career with DMI, we’d love to hear from you. Click Apply to submit your application.

Apply About employer

More about this job

Responsibilities

Coordinate daily office operations, including visitor reception, facilities bookings and requests, phone inquiries, mail, supplies, invoices, vendors, and travel. Support staff events, internal communications, and a welcoming, professional office environment while protecting confidential information.

Requirements

Proficiency with Microsoft 365, strong customer service skills, and exceptional attention to detail are required. One to two years of administrative experience and a post-secondary administrative diploma or degree are assets.

Skills

Microsoft 365
Customer Service
Attention To Detail
Administrative Coordination
Facilities Coordination
Communication
Organization
Problem Solving
Vendor Relations
Invoice Reconciliation
Purchase Order Preparation
Travel Coordination
Event Coordination
Mail And Courier Management
Privacy And Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Office Administration
Administrative Coordination
Customer Service
Visitor Reception
Facilities Management
JIRA
Mail And Courier
Office Supplies
Invoice Reconciliation
Purchase Orders
Vendor Relations
Travel Coordination
Event Coordination
Staff Engagement
Company Newsletter
Intranet Updates
Privacy
Confidentiality
Insurance
Disability Management
Absence Management

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