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Added 13 mins ago
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DistillerSR

Senior HR Specialist

Ottawa, ON, Canada
Kanata, ON, Canada

Pay: $70,000 to $85,000 CAD / year
Job type: Full-time
Apply by: Mar 27, 2027
Experience: Minimum of 5 years of experience in an HR role, preferably in a start-up/scale-up or fast-moving environment
Posting language: English
Posted: Sep 28, 2026

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Original job description

About Us:

Behind every innovative new medical device, new healthcare policy, and research into new treatments, there's a literature review. At DistillerSR Inc., we're changing the way that scientific research is conducted. Founded in 2008, DistillerSR is the world's leading AI-enabled workflow automation and evidence management platform for streamlining the production of critical literature-based health research. DistillerSR is used by 80% of the top 10 global medical device and pharmaceutical companies to inform life- changing product research, prepare regulatory submissions and to monitor for safety issues with medical products once in market. At DistillerSR, we have three core values: Always Leading, Always Innovating, and Always Trusted. Our amazing team lives these values every day and our customers trust us to bring them innovative, world-leading solutions that power their important work.

Scope of the Role:

Reporting directly to the Vice President, Human Resources, the Senior HR Specialist plays an essential role supporting every stage of the employee life cycle. Here at DistillerSR, this key generalist role is not a policy enforcer, but a true people champion. You will be the go-to for all things: hiring, culture, engagement and development, making sure our employees and teams thrive as we grow.

Duties & Responsibilities:

Recruitment Lead

Manage end-to-end resourcing, including conducting needs analysis with hiring leaders, sourcing, attracting, screening and onboarding top talent
Ongoing build of talent pipeline
Act as key contact for campus/post-secondary school liaison for co-op programs
Owning the talent portion of employee onboarding

People & Culture

Handling employee questions, feedback and concerns with empathy, recognizing situations to be escalated or where further investigation is required
Key supporter and enabler of the strategic Employee Experience & Culture (ExC) Committee
Member of the Joint Health & Safety Committee with willingness to obtain certification during probationary period
Active participant and supporter of the Employee Social Committee, contributing to key employee engagement opportunities

HR Operations & Compliance

Active champion of all AI-enabled talent tools and processes. Identifies opportunities to deploy AI centric processes in a safe way to drive innovation
Serve as a trusted BambooHR administrator for all key updates to employee records.
Lead all onboarding and offboarding processes for all employees. Lead continuous improvement efforts - coordinating with internal stakeholder groups to ensure seamless transitions
Update and maintain HR policies and procedures to ensure compliance with employment legislation and alignment with best practices.
Collaborate with Compliance and Finance/Payroll team to ensure audit and operational requirements are met
Stays on top of changing employment legislation
Stay current on evolving talent best practices and industry trends to help keep function progressive and successful

Trusted Advisor

Build the talent brand as a trusted business partner, providing employees and frontline people managers with guidance on talent matters
Support performance management processes, training initiatives, and facilitate career development programs
Analyze HR data to support decision-making and continuous improvement in HR programs
Support preparation of internal HR communications for All Hands, board meetings and other events are required

Compensation Lead

Leveraging compensation database, conduct ad-hoc salary analysis to support recruitment and talent management
Conduct fulsome market analysis to support the annual compensation review process

Note: Duties are not limited to those listed above. Additional duties may be assigned as required. However, reasonable consultations with personnel will be made if possible, under business conditions.

Requirements

Required Qualifications:

College or University degree, preferably in Human Resources, Social Sciences or Business
Minimum of 5 years of experience in an HR role, preferably in a start-up/scale-up or fast-moving environment
Must be tech savvy, quick to learn new software
Exceptional communication skills - written, oral, presentation
Demonstrated success in building strong working relationships with diverse teams
Highly proficient in Google Suite and MS Office
Strong organizational and administrative skills, able to prioritize and multi-task
Strong attention to detail
Working knowledge of Employment Standards Act, 2000 (ESA) as well as other applicable legislation such as the Occupational Health and Safety Act (OHSA), Human Rights Code

Required Qualifications:

Completion of JHSC certification, or willingness to become certified
Experience with an HRIS system as a backend user/administrator
Experience supporting compensation processes, or willingness to learn
CHRP or in progress

Compensation

$70,000-$85,000 annually

Compensation is determined based on factors such as experience, skills, and overall fit for the role. If you're excited about the opportunity but the listed salary range doesn't fully align with your expectations, we still encourage you toapply. We're open to discussing a competitive package that reflects your background and expertise.

Benefits

We're a dynamic and innovative B2B SasS firm who leads in our market and we're looking for agile, growth-minded individuals who want to join and make a positive impact doing purposeful work. We offer:

Flexible work hours and work arrangements
Benefits coverage from Day One
Annual winter holiday shutdown
Three weeks vacation
Wellness reimbursement
Professional development support
Career growth opportunities
Great culture working in the heart of the Kanata North Tech Park

As part of our recruitment process, we may utilize artificial intelligence tools to support or assist the review of applications. These tools may help us identify candidates whose qualifications best match job requirements.

DistillerSR Inc. is committed to providing a respectful, welcoming, and inclusive work environment where every single employee can bring their full self to work, thrive, and be successful. Please let us know if you need any accommodation during the recruitment process.

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More about this job

Responsibilities

Lead recruitment and talent pipeline development, employee onboarding and offboarding, employee relations, engagement initiatives, and HR operations. Maintain HR systems and compliance, support performance and career development, analyze compensation and HR data, and advise employees and managers on talent matters.

Requirements

Requires a college or university degree, preferably in Human Resources, Social Sciences, or Business, and at least five years of HR experience, ideally in a startup, scale-up, or fast-moving environment. Candidates should have strong communication and organizational skills, HRIS administration experience, working knowledge of applicable employment legislation, and JHSC certification or willingness to obtain it; CHRP and compensation-process experience are assets or areas of willingness to learn.

Skills

Full-Cycle Recruitment
Talent Sourcing
Employee Onboarding And Offboarding
Employee Relations
Employee Engagement
HR Operations
Employment Law Compliance
BambooHR Administration
HRIS Administration
Compensation Analysis
Performance Management
Career Development
HR Data Analysis
Policy And Procedure Development
Google Suite
Microsoft Office

Benefits

Benefits Coverage From Day One
Flexible Work Hours And Arrangements
Annual Winter Holiday Shutdown
Three Weeks Vacation
Wellness Reimbursement
Professional Development Support
Career Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Talent Acquisition
Talent Pipeline
Employee Onboarding
Employee Offboarding
Employee Relations
Employee Experience
Employee Engagement
BambooHR
HRIS
Artificial Intelligence
Employment Standards Act, 2000
Occupational Health And Safety Act
Human Rights Code
Joint Health And Safety Committee
Compensation Analysis
Market Analysis
Performance Management
Career Development
HR Data Analysis
Google Suite
Microsoft Office
CHRP
Co-Op Programs
HR Policies And Procedures

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