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HH
Moncton Administrative Services Coordinator (1077) PCN 1004789
Horizon Health Network
Moncton, NB · Greater Moncton Metropolitan Area
- Full-time
High school graduation plus additional Office Administration program/course of over one and up to two years or equivalent.
Added 2 mins ago
BU
Course Coordinator COSC 1P03 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Teaching Assistant, Course Coordinator and Lab Demonstrator positions are paid according to the qualifications that the employee holds.
Added 31 mins ago
TF
Client Services
Total Fall Protection
Halifax, NS
- Full-time
Title: Client Services & Information Coordinator
Added 1 hour ago
N(
Assessment Services Specialist, Services for Students with Disabilities
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
Reporting to the Assessment Services Coordinator, the successful candidate will collaborate across departments to coordinate assessment services and provide administrative and service…
Added 2 hours ago
R
People Generalist (3 days/week)
Rentman
Toronto, ON
- Part-time
You have 2+ years of experience in an HR Coordinator, HR Generalist or People Operations role.
Added 3 hours ago
CL
Resident Advisor - TRU East Village
Campus Living Centres
Kamloops, BC
- Full-time
Regular individual reporting meetings with the Residence Life Coordinator (or designate).
Added 6 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 6 hours ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 6 hours ago
V
Senior Roster Coordinator South and East Region
VMCH
Mulgrave, NS
- Full-time
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Added 6 hours ago
Priority Issues Coordinator
Government of Alberta
AB
Reporting to the Executive Advisor in the Assistant Deputy Minister’s Office, the Priority Issues Coordinator is a central liaison across the Water and Circular Economy Division. The…
Added 6 hours ago
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Fleet Specifications Technologist
City of Winnipeg
Winnipeg, MB
- Full-time
Under the direction of the Equipment Specifications Coordinator, the Fleet Specifications Technologist is responsible for all aspects of the process of procurement of assigned mobile…
Added 7 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Investigational drug administration (PO, SC, IV)+ Instruct Participant on self-administration of Investigational product when applicable (10%),
Added 7 hours ago
SB
Channel Marketing Coordinator
Stanley Black & Decker, Inc.
Mississauga, ON
- Full-time
As a Channel Marketing Coordinator, you will be part of a dedicated team based in Mississauga, Ontario and reporting to the Category Manager. This is an entry-level role designed to build…
Added 8 hours ago
BT
Client Service & Intake Administrator
Baker Tilly Canada
Iqaluit, NU
- Full-time
Maintain intake logs, file tracking lists, and daily status updates as directed by the Tax Operations Coordinator.
Added 8 hours ago
B
Procurement Coordinator, Industrial
Beedie
Burnaby, BC
- $65,000 to $80,000 CAD / year
- Full-time
The Procurement Coordinator supports the day-to-day operation of the Industrial Construction procurement function. The role coordinates supplier onboarding and prequalification, procurement…
Added 8 hours ago
UO
Senior Specialist, Academic Administration
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
…and Student Retention Specialists and of the Mentoring Centre Coordinator. Ensures an equitable division of workload, and promotes teamwork through expertise-sharing. Establishes individual…
Added 8 hours ago
Coordinator Global Learning Opportunities
University of Guelph
Guelph, ON
The Coordinator is responsible for program administration, including project planning, assessment, reporting, and strategic planning. The role collects and analyzes program data, evaluates…
Added 11 hours ago
Coordonnateur(trice) du soutien aux opérations Operations Support Coordinator
Marwood Ltd.
Edmundston, NB
…de la production ou dans un domaine connexe; un diplôme en administration des affaires ou dans un domaine connexe; ou une combinaison équivalente d'études et…
Added 11 hours ago
A
Operations Communications Coordinator
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Laval, QC
- Full-time
Reporting to the Operational Excellence Manager, the Operations Communications Coordinator plays a key role in supporting operational communication and execution across Ardene's retail…
Added 11 hours ago
Well-Being Coordinator, College of Law
University of Saskatchewan
Saskatoon, SK
Nature of Work: Reporting operationally to the Director of Administration and working closely with the Associate Dean Academic, the Coordinator will identify the needs of the law students…
Added 11 hours ago
A
International Logistics Coordinator
Ardene
Laval, QC
- Full-time
We are looking for an International Logistics Coordinator to join our team! The International Logistics Coordinator plays a key role in managing Ardene’s international shipments, with a…
Added 11 hours ago
CE
Human Relations Recruiting Coordinator
Compass Early Learning and Care
Courtice, ON · Peterborough, ON · Durham Office
- Full-time
Human Relations Recruiting CoordinatorPosition: Human Relations Coordinator – Durham Region
Added 11 hours ago
TE
HR Generalist
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $65,000 to $75,000 CAD / year
Diploma or degree in Human Resources, Business Administration, or a related field.
Added 11 hours ago
TE
Executive Assistant to Director
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $65,000 to $75,000 CAD / year
Diploma or degree in Business Administration, Management, Communications or a related field preferred.
Added 11 hours ago
FO
Coordinator, Effectiveness and Learning Systems
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
As the Administrative Coordinator on the CD-ELS team, you will play a key role in improving and coordinating administrative and operational processes across Capacity Development and the…

DIVERSEcity Community Resources Society

Administrative Assistant, Front Desk

Surrey, BC, Canada

Wage: $27.53 - $31.57 (starting $27.53) · Full-time

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Job details

Pay: Wage: $27.53 - $31.57 (starting $27.53)
Job type: Full-time
Apply by: Nov 4, 2026
Working hours: 35 hours/week
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Title: Administrative Assistant, Front Desk

Status: Regular, Full time (Union position)

Hours: 35 hours/week

Schedule: Monday - Friday 8.30 AM - 4.00 PM

Grid: 10

Wage: $27.53 - $31.57 (starting $27.53)

Date Posted: October 5, 2026

Closing Date: Open until filled

Please note that internal applicants must apply by October 12, 2025, internal applications received after this date will not be considered as internal and seniority will not apply. Position will remain open until filled.

The Opportunity:

The Administrative Assistant, Front Desk provides a welcoming space and assistance to DIVERSEcity clients. This position provides a variety of administrative and clerical assistance in an office setting.

Key Responsibilities:

Answers calls on a busy switchboard and redirects appropriately;

Responds to client inquiries via email and other online platforms;

Greets clients in a professional manner and directs enquiries to the appropriate staff member or alternate agency;

Monitors visitor waiting area(s) and reports suspicious behavior. Documents unusual occurrences in a timely manner on the appropriate form;

Maintains in-depth knowledge of DIVERSEcity programs to provide general information to the public as necessary;

Oversees volunteers and practicum students who are assigned to the front desk;

Monitors staff and visitor's sign-in and sign-out, and is aware of staff's whereabouts so as to efficiently deal with calls and client inquiries;

Ensures facility is welcoming, brochure racks and forms are well stocked, bulletin boards are current and a professional and safe atmosphere is maintained;

Opens and closes facility;

Performs clerical functions such as photocopying, scanning and faxing;

Performs administrative functions such as monitoring and purchasing supplies, data entry, updating documents, mail services, and archiving.

Supports the planning and execution of departmental events and training sessions by scheduling meetings, creating presentation materials, tracking attendance, and supporting team members to create content.

Maintains orderliness of the lunchroom;

Purchase and inventory of office supplies;

First Aid Attendant;

Acts as an emergency response plan coordinator;

Other Duties As Required.

Qualified candidates will possess:

Completion of grade 12 and completion of up to one (1) year of business of office administration training;

Minimum 3-years' experience in an office environment or a combination of education, training, and experience;

Exceptional written and oral English language communication skills;

Computer and internet skills, including Microsoft Office, iCare and other databases;

Minimum 50 WPM, typing speed;

Experience working in funded programs and non-profit, preferred;

Second language an asset;

Ability to work independently and collaboratively in a dynamic group environment.

A Criminal Record Check is a requirement of employment.

Please note that we currently have staff on the recall list. If an applicant on the recall list applies to this vacancy, the provisions under Article 13.5 "Recall" of the Collective Agreement will apply and we will not consider internal applications from those with less seniority.

APPLICATION REQUIREMENTS:

As part of the application process, you will be prompted to complete a short questionnaire. Please ensure all questions are answered.

To view all opportunities at DIVERSEcity visit www.dcrs.ca/work-with-us/.

ADDITIONAL INFORMATION:

This position is based in our Community Campus office and is in-person services. DIVERSEcity has implemented new safety procedures for in-office and in-person work, to view our safety plan, please visit https://www.dcrs.ca/news/diversecity-re-opening-plan/. Successful candidates will be provided with the training and equipment to safely carry out their duties, ensuring the best protection for our staff and clients.

A comprehensive job description will be provided to all candidates shortlisted for interviews.

DIVERSEcity is committed to employment equity and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples and visible minorities. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact our HR department at (recruitment@dcrs.ca). Any personal information provided will be maintained in confidence.

About DIVERSEcity

DIVERSEcity Community Resources Society is a registered charity devoted to helping newcomers. For 45+ years we have focused on providing specialized services newcomers to find employment, learn English, find housing, deal with family challenges, work through mental health issues and access medical care. DIVERSEcity is a client-centred organization committed to quality and accountability. We value growth, respect, integrity and compassion. To learn more about DIVERSEcity visit us at www.dcrs.ca/.

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

Welcomes and assists clients, answers and redirects calls and inquiries, shares information about programs, and maintains a safe, orderly front desk and visitor area. Provides clerical and administrative support, oversees front desk volunteers and practicum students, coordinates events and training, and serves as a First Aid Attendant and emergency response plan coordinator.

Requirements

Requires Grade 12 completion, up to one year of business or office administration training, and at least three years of office experience or an equivalent combination of education, training, and experience. Candidates need strong English communication, computer and internet skills, Microsoft Office and database experience, typing speed of at least 50 WPM, and the ability to work independently and collaboratively; a criminal record check is required.

Skills

Front Desk Reception
Customer Service
Telephone Switchboard Operation
Written Communication
Verbal Communication
Microsoft Office
Database Management
Data Entry
Typing
Office Administration
Records Management
Inventory Management
Event Coordination
Scheduling
First Aid
Emergency Response Coordination

Visa sponsorship

Not detected in the job text

Keywords

Front Desk
Administrative Assistance
Office Administration
Customer Service
Telephone Switchboard
Client Inquiries
Microsoft Office
iCare
Databases
Data Entry
Typing
50 WPM
Clerical Support
Records Archiving
Mail Services
Office Supplies
Inventory Management
Event Coordination
Meeting Scheduling
Attendance Tracking
Volunteer Oversight
Practicum Students
First Aid
Emergency Response Plan
Funded Programs
Non-Profit Organizations
Criminal Record Check

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