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Added 5 mins ago
AC
Administrative Assistant
Aston Carter
Calgary, AB
- $21 CAD / hour
- Contract
This Administrative Assistant position supports a large third-party logistics operation by serving as the primary point of contact for the transportation team. The role focuses on checking…
Added 20 mins ago
CB
Office Assistant (Word Processing-Spanish Speaking) - HELPS PROGRAM*
Credit Bureau Of Vernon County
Spanish, ON
- Full-time
…variety of tasks providing clerical support and acts as an office assistant for a number of administrative or professional staff. Independent action is exercised when routine procedures or…
Added 20 mins ago
FS
School Bus Driver - West Lorne
First Student
West Lorne, ON
- Part-time
Previous experience as a teacher, commercial driver, social worker, classroom assistant, hospitality worker, or customer service or retail associate.
Added 20 mins ago
CB
Office Assistant (Word Processing) - HELPS PROGRAM*
Credit Bureau Of Vernon County
NB · Chiasson Office, NB
- Full-time
…tasks in providing clerical support and in acting as an office assistant for a number of administrative or professional staff. Independent action is exercised when routine procedures or…
Added 20 mins ago
SJ
Assistant Store Manager - Peoples Jewellers -The Outlet Collection at Niagara
Signet Jewelers
Niagara-on-the-Lake, ON
- Full-time
Join our team as an Assistant Store Manager and have a positive impact on many lives. Our Assistant Store Managers assist the Store Manager in maintaining daily focus on individual and team…
Added 20 mins ago
C
Acting Assistant Store Manager I
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Calgary, AB
- Full-time
Added 20 mins ago
NY
Pathologist Assistant - Laboratory Medicine, FT (J1026-0064)
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- Full-time
Pathologist Assistant, Histopathology: Your goal in this position is to perform independently or as a team member with a high degree of motivation and judgement. You have great skills and…
Added 21 mins ago
CE
Supply Classroom Educator
Childventures Early Learning Academy
Oakville, ON
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An ECE degree/diploma and registration with the College of Early Childhood Educators (RECE), or an Early Childhood Assistant (ECA), or Child and Youth Worker/Care diploma (CYW/CYC), or…
Added 21 mins ago
CE
Supply Classroom Educator
Childventures Early Learning Academy
Mississauga, ON
- $19.95 to $25.86 CAD / hour
An ECE degree/diploma and registration with the College of Early Childhood Educators (RECE), or an Early Childhood Assistant (ECA), or Child and Youth Worker/Care diploma (CYW/CYC), or…
Added 36 mins ago
1
Dental Administrator - Quad Dental
123Dentist
Toronto, ON
- $23 to $30 CAD / hour
- Full-time
The ideal Dental Administrator/ Administrative Assistant for our team enjoys working collaboratively with others and behind the scenes to organize, implement systems and structure and…
Added 50 mins ago
BT
Property Operations Lead
Better Talent
Hamilton, ON
- $65,000 to $75,000 USD / year
- Full-time
…Hospitality Operations and work closely with the Operations Assistant team. Your primary focus is ensuring that every guest interaction reflects the warmth, professionalism, and attention…
Added 50 mins ago
Director, Water and Wastewater Infrastructure Management
Region of Waterloo
Kitchener, ON
…Planning; Manager of Development Engineering; and Division Assistant. Indirectly supervises unionized and non-unionized…
Added 50 mins ago
C
Clinical Assistant, Genetics Clinic – Temporary Full-Time (1.0) (until August, 2027)
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Ottawa, ON
- Full-time
The Clinical Assistant is responsible for a variety of activities, all under the supervision of a clinical provider (Clinical Geneticist and/or Genetic Counsellor) and as per existing…
Added 1 hour ago
Assistant Store Manager
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Added 1 hour ago
LH
2600000869 - Anesthesia Assistant
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Oshawa, ON · Greater Oshawa Metropolitan Area
- Internship
As the Anesthesia Assistant you will function as an integral part of the Surgical Program, working in collaboration with the multidisciplinary health care team, including the…
Added 1 hour ago
VH
Clinical Assistant- IMG
Verismo Health
Amherstview, ON
- Full-time
Role Description The Clinical Assistant – Bilingual role is a full-time, on-site position based in Casselman, ON. This role supports day-to-day clinic operations by assisting healthcare…
Added 1 hour ago
OP
physiotherapist assistant (PTA)
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Ottawa, ON
- Full-time
Added 1 hour ago
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Assistant manager - retail
JobsMedia.io
Richmond, BC
- Full-time
Added 1 hour ago
C
Assistant Golf Course Superintendent - Glen Abbey Golf Club
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- Full-time
Glen Abbey Golf Club is Hiring an Assistant Superintendent!
Added 1 hour ago
Physician Assistant, Obstetrics and Gynaecology
Sinai Health
Toronto, ON
Sinai Health is looking for an experienced Physician Assistant, Obstetrics and Gynaecology to support our Ambulatory Gynaecology team at Mount Sinai Hospital. The Physician Assistant is an…
Added 1 hour ago
DB
Snack Bar Attendant
Delta Bingo Inc HQ
Pickering, ON
- Up to $18.5 CAD / hour
- Part-time
Ability to obtain and maintain an AGCO Gaming Assistant License.
Added 1 hour ago
PV
Temporary part-time (50% - 15 hrs and 25 min per week) Educational Assistant I
Prairie Valley School Division
Whitewood, SK
- Part-time
…school communities, we invite you to apply for the Educational Assistant I position at Whitewood School in the community of Whitewood. Whitewood School offers Pre-Kindergarten to grade 12…
Added 1 hour ago
PV
Permanent part-time (70% - 22 hours and 35 min per week) Educational Assistant I
Prairie Valley School Division
Kelliher, SK
- Part-time
…school communities, we invite you to apply for the Educational Assistant I position at Kelliher School in the community of Kelliher. Kelliher School offers grade K-8 programming to an…
Added 1 hour ago
PV
Temporary part-time (50% - 15 hrs and 25 min per week) Educational Assistant I
Prairie Valley School Division
Kelliher, SK
- Part-time
…school communities, we invite you to apply for the Educational Assistant I position at Kelliher School in the community of Kelliher. Kelliher School offers grade K-8 programming to an…
Added 1 hour ago
MA
Corporate Paralegal
MLT Aikins LLP
Winnipeg, MB
- Full-time
…business law firm and will have graduated from a recognized legal assistant or paralegal training course (equivalencies will be…

DIVERSEcity Community Resources Society

Administrative Assistant, Front Desk

Surrey, BC, Canada

Wage: $27.53 - $31.57 (starting $27.53) · Full-time

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Job details

Pay: Wage: $27.53 - $31.57 (starting $27.53)
Job type: Full-time
Apply by: Nov 4, 2026
Working hours: 35 hours/week
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Title: Administrative Assistant, Front Desk

Status: Regular, Full time (Union position)

Hours: 35 hours/week

Schedule: Monday - Friday 8.30 AM - 4.00 PM

Grid: 10

Wage: $27.53 - $31.57 (starting $27.53)

Date Posted: October 5, 2026

Closing Date: Open until filled

Please note that internal applicants must apply by October 12, 2025, internal applications received after this date will not be considered as internal and seniority will not apply. Position will remain open until filled.

The Opportunity:

The Administrative Assistant, Front Desk provides a welcoming space and assistance to DIVERSEcity clients. This position provides a variety of administrative and clerical assistance in an office setting.

Key Responsibilities:

Answers calls on a busy switchboard and redirects appropriately;

Responds to client inquiries via email and other online platforms;

Greets clients in a professional manner and directs enquiries to the appropriate staff member or alternate agency;

Monitors visitor waiting area(s) and reports suspicious behavior. Documents unusual occurrences in a timely manner on the appropriate form;

Maintains in-depth knowledge of DIVERSEcity programs to provide general information to the public as necessary;

Oversees volunteers and practicum students who are assigned to the front desk;

Monitors staff and visitor's sign-in and sign-out, and is aware of staff's whereabouts so as to efficiently deal with calls and client inquiries;

Ensures facility is welcoming, brochure racks and forms are well stocked, bulletin boards are current and a professional and safe atmosphere is maintained;

Opens and closes facility;

Performs clerical functions such as photocopying, scanning and faxing;

Performs administrative functions such as monitoring and purchasing supplies, data entry, updating documents, mail services, and archiving.

Supports the planning and execution of departmental events and training sessions by scheduling meetings, creating presentation materials, tracking attendance, and supporting team members to create content.

Maintains orderliness of the lunchroom;

Purchase and inventory of office supplies;

First Aid Attendant;

Acts as an emergency response plan coordinator;

Other Duties As Required.

Qualified candidates will possess:

Completion of grade 12 and completion of up to one (1) year of business of office administration training;

Minimum 3-years' experience in an office environment or a combination of education, training, and experience;

Exceptional written and oral English language communication skills;

Computer and internet skills, including Microsoft Office, iCare and other databases;

Minimum 50 WPM, typing speed;

Experience working in funded programs and non-profit, preferred;

Second language an asset;

Ability to work independently and collaboratively in a dynamic group environment.

A Criminal Record Check is a requirement of employment.

Please note that we currently have staff on the recall list. If an applicant on the recall list applies to this vacancy, the provisions under Article 13.5 "Recall" of the Collective Agreement will apply and we will not consider internal applications from those with less seniority.

APPLICATION REQUIREMENTS:

As part of the application process, you will be prompted to complete a short questionnaire. Please ensure all questions are answered.

To view all opportunities at DIVERSEcity visit www.dcrs.ca/work-with-us/.

ADDITIONAL INFORMATION:

This position is based in our Community Campus office and is in-person services. DIVERSEcity has implemented new safety procedures for in-office and in-person work, to view our safety plan, please visit https://www.dcrs.ca/news/diversecity-re-opening-plan/. Successful candidates will be provided with the training and equipment to safely carry out their duties, ensuring the best protection for our staff and clients.

A comprehensive job description will be provided to all candidates shortlisted for interviews.

DIVERSEcity is committed to employment equity and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples and visible minorities. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact our HR department at (recruitment@dcrs.ca). Any personal information provided will be maintained in confidence.

About DIVERSEcity

DIVERSEcity Community Resources Society is a registered charity devoted to helping newcomers. For 45+ years we have focused on providing specialized services newcomers to find employment, learn English, find housing, deal with family challenges, work through mental health issues and access medical care. DIVERSEcity is a client-centred organization committed to quality and accountability. We value growth, respect, integrity and compassion. To learn more about DIVERSEcity visit us at www.dcrs.ca/.

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

Welcomes and assists clients, answers and redirects calls and inquiries, shares information about programs, and maintains a safe, orderly front desk and visitor area. Provides clerical and administrative support, oversees front desk volunteers and practicum students, coordinates events and training, and serves as a First Aid Attendant and emergency response plan coordinator.

Requirements

Requires Grade 12 completion, up to one year of business or office administration training, and at least three years of office experience or an equivalent combination of education, training, and experience. Candidates need strong English communication, computer and internet skills, Microsoft Office and database experience, typing speed of at least 50 WPM, and the ability to work independently and collaboratively; a criminal record check is required.

Skills

Front Desk Reception
Customer Service
Telephone Switchboard Operation
Written Communication
Verbal Communication
Microsoft Office
Database Management
Data Entry
Typing
Office Administration
Records Management
Inventory Management
Event Coordination
Scheduling
First Aid
Emergency Response Coordination

Visa sponsorship

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Keywords

Front Desk
Administrative Assistance
Office Administration
Customer Service
Telephone Switchboard
Client Inquiries
Microsoft Office
iCare
Databases
Data Entry
Typing
50 WPM
Clerical Support
Records Archiving
Mail Services
Office Supplies
Inventory Management
Event Coordination
Meeting Scheduling
Attendance Tracking
Volunteer Oversight
Practicum Students
First Aid
Emergency Response Plan
Funded Programs
Non-Profit Organizations
Criminal Record Check

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