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Added 6 mins ago
RW
Administrative Assistant
RBC Wealth Management
Lethbridge, AB
- Full-time
Role Description The Administrative Assistant is a full-time, on-site role based in Lethbridge, AB, supporting the daily operations of RBC Wealth Management’s local office. This role…
Added 6 mins ago
B
Seed Production Research Assistant
Bayer
Saskatoon, SK
- Full-time
We are looking for a Seed Production Research Assistant to drive the operational backbone of our indoor protected-culture plant breeding operations within our Camelina R&D seed breeding…
Added 6 mins ago
HC
Benefits & Payroll Assistant
Huawei Canada
Markham, ON
- Full-time
Huawei Canada has an immediate 12-month contract opening for a Benefits & Payroll Assistant.
Added 7 mins ago
Facility Assistant I
Bunge
Moose Range No. 486, SK
The Facility Assistant I supports the daily operations of a grain and special crops facility by operating processing equipment, handling product movement, and assisting with receiving,…
Added 7 mins ago
BS
Pharmacy Assistant - Richmond, BC / Assistant(e) technique en pharmacie - Richmond, C.-B.
BioScript Solutions
Richmond, BC
- Full-time
Are you ready to make a lasting impact in specialty care? We’re seeking a dedicated and dynamic Pharmacy Assistant to join our #BestTeam at BioScript Pharmacy, where we put our patients…
Added 7 mins ago
CC
Associate Coordinator, People & Culture at Assiniboine Park
Compass Canada
Winnipeg, MB
- Part-time
The People & Culture Assistant Coordinator, reporting to the Manager, People & Culture provides hands-on support across core HR functions, with a strong emphasis on full-cycle hourly…
Added 21 mins ago
FR
Assistant Condominium Manager
FirstService Residential Canada
Toronto, ON
- Full-time
The Assistant Property Manager provides support services to the Property Manager in the overall running of the site office and exceptional customer service to owners, residents, trades and…
Added 21 mins ago
RD
Administrative Assistant
RBC Dominion Securities
Cranbrook, BC
- Full-time
Role Description The Administrative Assistant is a full-time, on-site role based in Cranbrook, BC, supporting advisors and office operations within RBC Dominion Securities. This role…
Added 21 mins ago
JC
Pharmacy technical assistant
Jean Coutu
Mont-Tremblant, QC
- Full-time
Added 21 mins ago
JR
Administrative assistant
Jack R Bowerman CPA Professional Corporation
Ottawa, ON · Nepean, ON
- Full-time
Compile data, statistics and other information
Added 21 mins ago
J&
Executive Assistant
Johnson & Johnson MedTech
Markham, ON
- Full-time
We are searching for the best talent for an Executive Assistant. This hybrid role will be in Markham, Ontario, Canada.
Added 21 mins ago
C
Manager, Financial Reporting & Special Projects-EN
CAE
Montreal, QC
- Full-time
…finance organization. You will report to the Director Finance and Assistant Corporate Controller and will partner with different corporate functions and business units to deliver strategic…
Added 22 mins ago
TH
Unit Coordination Assistant -(Temporary Full Time) MH Cardiac Short Stay
Trillium Health Partners
ON · ON, Canada
- Full-time
The (Inpatient) Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration…
Added 22 mins ago
Lab Patient Technician
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Sudbury, ON · Greater Sudbury, ON
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Added 22 mins ago
Dual Lab Patient Technician & Mobile Lab Patient Technician
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Complete data entry of required patient demographics, requisition information, and other information related to processing test results.
Added 22 mins ago
Administrative Assistant
Talent Acquisition - Achev
Mississauga, ON
The Administrative Assistant will perform administrative duties including; scheduling, writing correspondence, addressing phone or email requests, creating reports and presentations,…
Added 22 mins ago
UO
Research & Enrolment Analyst (Temporary)
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Assistant Registrar, Enrolment Research, Analytics and Insights, the Research & Enrolment Analyst plays an integral role by providing critical analysis and interpretation…
Added 36 mins ago
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Director, Domain Enterprise Architect, Technology Modernization and Cloudification
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Toronto, ON · Waterloo, ON · Montreal, QC · Sun Life Toronto One York
- Full-time
Reporting to the Assistant Vice President, Enterprise Architecture, Core Platforms, the Director, Domain Enterprise Architect, Technology Modernization and Cloudification leads the…
Added 36 mins ago
M
Stagiaire en automatisation de l’assurance qualité (AQ) / QA Automation Engineer Intern - Hiver /Winter 2027
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- Full-time
Added 36 mins ago
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Stagiaire en automatisation de l'assurance qualité / QA Automation Intern - Hiver/Winter 2027
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Added 36 mins ago
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Lead Salesforce Solution Architect
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- Full-time
Define and implement integration architectures connecting Salesforce with internal applications, third-party platforms, data services, and healthcare systems.
Added 36 mins ago
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Business Analyst , Intern - Winter 2027
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- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 36 mins ago
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Product Business Analyst Intern - Winter 2027
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- Full-time
…pharmacy, helping drive process improvements, system enhancements, data migration activities, and AI-enabled automation opportunities. This role requires a strategic, analytical…
Added 36 mins ago
MU
Teaching Assistant - FMED 509 - Winter 2027
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- Part-time
Epidemiology and Data Analysis in Primary Care 2
Added 36 mins ago
MU
Research Assistant 2
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Montreal, QC
- Part-time
…McGill University invites applications for a part-time Research Assistant 2 position to join the interdisciplinary research program led by Dr. Pascaline Kengne…

DIVERSEcity Community Resources Society

Administrative Assistant, Front Desk

Surrey, BC, Canada

Wage: $27.53 - $31.57 (starting $27.53) · Full-time

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Job details

Pay: Wage: $27.53 - $31.57 (starting $27.53)
Job type: Full-time
Apply by: Nov 4, 2026
Working hours: 35 hours/week
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Title: Administrative Assistant, Front Desk

Status: Regular, Full time (Union position)

Hours: 35 hours/week

Schedule: Monday - Friday 8.30 AM - 4.00 PM

Grid: 10

Wage: $27.53 - $31.57 (starting $27.53)

Date Posted: October 5, 2026

Closing Date: Open until filled

Please note that internal applicants must apply by October 12, 2025, internal applications received after this date will not be considered as internal and seniority will not apply. Position will remain open until filled.

The Opportunity:

The Administrative Assistant, Front Desk provides a welcoming space and assistance to DIVERSEcity clients. This position provides a variety of administrative and clerical assistance in an office setting.

Key Responsibilities:

Answers calls on a busy switchboard and redirects appropriately;

Responds to client inquiries via email and other online platforms;

Greets clients in a professional manner and directs enquiries to the appropriate staff member or alternate agency;

Monitors visitor waiting area(s) and reports suspicious behavior. Documents unusual occurrences in a timely manner on the appropriate form;

Maintains in-depth knowledge of DIVERSEcity programs to provide general information to the public as necessary;

Oversees volunteers and practicum students who are assigned to the front desk;

Monitors staff and visitor's sign-in and sign-out, and is aware of staff's whereabouts so as to efficiently deal with calls and client inquiries;

Ensures facility is welcoming, brochure racks and forms are well stocked, bulletin boards are current and a professional and safe atmosphere is maintained;

Opens and closes facility;

Performs clerical functions such as photocopying, scanning and faxing;

Performs administrative functions such as monitoring and purchasing supplies, data entry, updating documents, mail services, and archiving.

Supports the planning and execution of departmental events and training sessions by scheduling meetings, creating presentation materials, tracking attendance, and supporting team members to create content.

Maintains orderliness of the lunchroom;

Purchase and inventory of office supplies;

First Aid Attendant;

Acts as an emergency response plan coordinator;

Other Duties As Required.

Qualified candidates will possess:

Completion of grade 12 and completion of up to one (1) year of business of office administration training;

Minimum 3-years' experience in an office environment or a combination of education, training, and experience;

Exceptional written and oral English language communication skills;

Computer and internet skills, including Microsoft Office, iCare and other databases;

Minimum 50 WPM, typing speed;

Experience working in funded programs and non-profit, preferred;

Second language an asset;

Ability to work independently and collaboratively in a dynamic group environment.

A Criminal Record Check is a requirement of employment.

Please note that we currently have staff on the recall list. If an applicant on the recall list applies to this vacancy, the provisions under Article 13.5 "Recall" of the Collective Agreement will apply and we will not consider internal applications from those with less seniority.

APPLICATION REQUIREMENTS:

As part of the application process, you will be prompted to complete a short questionnaire. Please ensure all questions are answered.

To view all opportunities at DIVERSEcity visit www.dcrs.ca/work-with-us/.

ADDITIONAL INFORMATION:

This position is based in our Community Campus office and is in-person services. DIVERSEcity has implemented new safety procedures for in-office and in-person work, to view our safety plan, please visit https://www.dcrs.ca/news/diversecity-re-opening-plan/. Successful candidates will be provided with the training and equipment to safely carry out their duties, ensuring the best protection for our staff and clients.

A comprehensive job description will be provided to all candidates shortlisted for interviews.

DIVERSEcity is committed to employment equity and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples and visible minorities. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact our HR department at (recruitment@dcrs.ca). Any personal information provided will be maintained in confidence.

About DIVERSEcity

DIVERSEcity Community Resources Society is a registered charity devoted to helping newcomers. For 45+ years we have focused on providing specialized services newcomers to find employment, learn English, find housing, deal with family challenges, work through mental health issues and access medical care. DIVERSEcity is a client-centred organization committed to quality and accountability. We value growth, respect, integrity and compassion. To learn more about DIVERSEcity visit us at www.dcrs.ca/.

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

Welcomes and assists clients, answers and redirects calls and inquiries, shares information about programs, and maintains a safe, orderly front desk and visitor area. Provides clerical and administrative support, oversees front desk volunteers and practicum students, coordinates events and training, and serves as a First Aid Attendant and emergency response plan coordinator.

Requirements

Requires Grade 12 completion, up to one year of business or office administration training, and at least three years of office experience or an equivalent combination of education, training, and experience. Candidates need strong English communication, computer and internet skills, Microsoft Office and database experience, typing speed of at least 50 WPM, and the ability to work independently and collaboratively; a criminal record check is required.

Skills

Front Desk Reception
Customer Service
Telephone Switchboard Operation
Written Communication
Verbal Communication
Microsoft Office
Database Management
Data Entry
Typing
Office Administration
Records Management
Inventory Management
Event Coordination
Scheduling
First Aid
Emergency Response Coordination

Visa sponsorship

Not detected in the job text

Keywords

Front Desk
Administrative Assistance
Office Administration
Customer Service
Telephone Switchboard
Client Inquiries
Microsoft Office
iCare
Databases
Data Entry
Typing
50 WPM
Clerical Support
Records Archiving
Mail Services
Office Supplies
Inventory Management
Event Coordination
Meeting Scheduling
Attendance Tracking
Volunteer Oversight
Practicum Students
First Aid
Emergency Response Plan
Funded Programs
Non-Profit Organizations
Criminal Record Check

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