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Engineer
Royal Ontario Museum
Toronto, ON
- $47.98 CAD / hour
- Full-time
…plant and associated pressure equipment. Working alongside a Service Mechanic as part of a two-person overnight team, you will oversee critical plant operations, complete required testing…
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TS
Day Program Facilitator
The Salvation Army Canada and Bermuda Territory
Winnipeg, MB · Community Ventures
- Full-time
The Day Service Facilitator works together with the staff team to develop and implement appropriate recreational, social, and educational programming which incorporates the needs, interests…
Added 1 min ago
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Financial Advisor CIRO-MFD
CIBC
Vaughan, ON
- Full-time
As a member of the Imperial Services Team, you’ll build and grow a dedicated client portfolio through relationship management, financial services support, and exceptional client service. As…
Added 1 min ago
C
Financial Services Representative II
CIBC
Mississauga, ON
- Full-time
As a member of the Personal and Business Banking team, you’ll work in a fast-paced Banking Centre where you’ll make a meaningful difference in our clients’ lives. As a Financial Services…
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C
Banking Centre Leader II
CIBC
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- Full-time
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Community General Manager, Imperial Service
CIBC
Orleans, ON
- Full-time
As a member of the Imperial Service Team, you’ll lead a team of Financial Advisors within an Imperial Service Community, to deliver on CIBC’s Purpose of helping to make our client’s…
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Community General Manager, Imperial Service
CIBC
Ottawa, ON
- Full-time
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C
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M
Sales Coordinator
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B
Receptionist, Private Wealth
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A
Dietary Aide-AgeCare West Williams
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- Part-time
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A
Personal Support Worker PT AgeCare Glen Oaks
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Apply today to become a valued member of our team!
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HE
Guest Services Representative
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Edmonton, AB
- Full-time
Hotel Equities, a multi-award-winning hotel development and hospitality management company, is seeking a friendly, service-oriented Guest Services Representative to join our team.
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Cook I
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Join the Member Experience team and help build a culture that delivers on the promise we make to our members – feel welcome, feel comfortable and feel healthy.
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Front Office Manager CAN
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Added 11 mins ago
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Licensed Practical Nurse
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DIVERSEcity Community Resources Society

Administrative Assistant, Front Desk

Surrey, BC, Canada

Wage: $27.53 - $31.57 (starting $27.53) · Full-time

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Job details

Pay: Wage: $27.53 - $31.57 (starting $27.53)
Job type: Full-time
Apply by: Oct 22, 2026
Working hours: 35 hours/week
Posting language: English
Posted: Sep 22, 2026

Original job description

Job Title: Administrative Assistant, Front Desk

Status: Temporary, Full time (union position)

Hours: 35 hours/week

Schedule: Monday - Friday 8.30 AM - 4.00 PM

Grid: 10

Wage: $27.53 - $31.57 (starting $27.53)

Start Date: October 5, 2026

End Date: December 21, 2026 (or until return of incumbent)

Date Posted: September 22, 2026

Closing Date: Open until filled

Please note that internal applicants must apply by September 28, 2026, internal applications received after this date will not be considered as internal and seniority will not apply. Position will remain open until filled.

The Opportunity:

The Administrative Assistant, Front Desk provides a welcoming space and assistance to DIVERSEcity clients. This position provides a variety of administrative and clerical assistance in an office setting.

Key Responsibilities:

Answers calls on a busy switchboard and redirects appropriately;
Responds to client inquiries via email and other online platforms;
Greets clients in a professional manner and directs enquiries to the appropriate staff member or alternate agency;
Monitors visitor waiting area(s) and reports suspicious behavior. Documents unusual occurrences in a timely manner on the appropriate form;
Maintains in-depth knowledge of DIVERSEcity programs to provide general information to the public as necessary;
Oversees volunteers and practicum students who are assigned to the front desk;
Monitors staff and visitor's sign-in and sign-out, and is aware of staff's whereabouts so as to efficiently deal with calls and client inquiries;
Ensures facility is welcoming, brochure racks and forms are well stocked, bulletin boards are current and a professional and safe atmosphere is maintained;
Opens and closes facility;
Performs clerical functions such as photocopying, scanning and faxing;
Performs administrative functions such as monitoring and purchasing supplies, data entry, updating documents, mail services, and archiving.
Supports the planning and execution of departmental events and training sessions by scheduling meetings, creating presentation materials, tracking attendance, and supporting team members to create content.
Maintains orderliness of the lunchroom;
Purchase and inventory of office supplies;
First Aid Attendant;
Acts as an emergency response plan coordinator;
Other duties as required.

Qualified candidates will possess:

Completion of grade 12 and completion of up to one (1) year of business of office administration training;
Minimum 3-years' experience in an office environment or a combination of education, training, and experience;
Exceptional written and oral English language communication skills;
Computer and internet skills, including Microsoft Office, iCare and other databases;
Minimum 50 WPM, typing speed;
Experience working in funded programs and non-profit, preferred;
Second language an asset;
Ability to work independently and collaboratively in a dynamic group environment.

A Criminal Record Check is a requirement of employment.

Please note that we currently have staff on the recall list. If an applicant on the recall list applies to this vacancy, the provisions under Article 13.5 "Recall" of the Collective Agreement will apply and we will not consider internal applications from those with less seniority.

APPLICATION REQUIREMENTS:

As part of the application process, you will be prompted to complete a short questionnaire. Please ensure all questions are answered.

To view all opportunities at DIVERSEcity visit www.dcrs.ca/work-with-us/.

ADDITIONAL INFORMATION:

This position is based in our Community Campus office and is in-person services. DIVERSEcity has implemented new safety procedures for in-office and in-person work, to view our safety plan, please visit https://www.dcrs.ca/news/diversecity-re-opening-plan/. Successful candidates will be provided with the training and equipment to safely carry out their duties, ensuring the best protection for our staff and clients.

A comprehensive job description will be provided to all candidates shortlisted for interviews.

DIVERSEcity is committed to employment equity and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples and visible minorities. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact our HR department at (recruitment@dcrs.ca). Any personal information provided will be maintained in confidence.

About DIVERSEcity

DIVERSEcity Community Resources Society is a registered charity devoted to helping newcomers. For 45+ years we have focused on providing specialized services newcomers to find employment, learn English, find housing, deal with family challenges, work through mental health issues and access medical care. DIVERSEcity is a client-centred organization committed to quality and accountability. We value growth, respect, integrity and compassion. To learn more about DIVERSEcity visit us at www.dcrs.ca/.

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Administrative Assistant provides front desk support by managing the switchboard, greeting clients, and handling general inquiries. They also perform clerical duties, maintain office supplies, and assist with event planning and facility safety.

Requirements

Candidates must have a high school diploma and at least one year of office administration training, along with a minimum of three years of relevant office experience. Proficiency in Microsoft Office, a typing speed of at least 50 WPM, and strong English communication skills are required.

Skills

Administrative support
Switchboard operation
Client service
Data entry
Microsoft Office
iCare
Typing
First aid
Emergency response coordination
Clerical functions
Inventory management
Communication skills
Event support
Record keeping

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Front Desk
Switchboard
Clerical
Data Entry
Microsoft Office
iCare
First Aid
Emergency Response
Non-profit
Community Services
Office Administration
Inventory
Scheduling
Client Inquiries
Facility Management
Record Keeping
Communication
Typing
Criminal Record Check

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