Reception Administration

Divine Furniture Rental is seeking an organized, detail-oriented Receptionist & Administrative Assistant to support our office and daily operations. As the first point of contact for incoming calls, you will help create a professional, welcoming experience for our clients, suppliers, and visitors.

The ideal candidate communicates clearly, takes pride in accuracy, and is confident using Microsoft platforms to manage administrative tasks.

Key Responsibilities

• Serve as the primary person answering incoming calls, greeting callers professionally, directing inquiries, and taking accurate messages.
• Monitor and respond to general email inquiries promptly and professionally.
• Welcome visitors and connect them with the appropriate team member.
• Support the preparation and maintenance of rental quotes, orders, client records, and other office documents.
• Enter and update information accurately, checking details for completeness and consistency.
• Assist with scheduling, filing, data entry, and general office coordination.
• Communicate with sales, warehouse, and delivery teams to support efficient operations.
• Follow up on outstanding information and administrative tasks.

Qualifications & Skills

• Excellent command of written and spoken English, with strong grammar, spelling, and professional communication skills.
• Strong attention to detail and a consistent commitment to accuracy.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams.
• A professional telephone manner and strong customer service skills.
• Ability to prioritize tasks, manage multiple requests, and meet deadlines.
• Reliability, initiative, and the ability to work independently and collaboratively.
• Discretion when handling confidential client and company information.
• Previous reception or administrative experience is preferred; experience in furniture rentals, events, or logistics is an asset.

Why Join Divine?

At Divine, you won’t simply be answering the phone - you’ll be building relationships that directly contribute to the growth of the company.

You’ll have the opportunity to:

· Build long-term relationships with some of Toronto’s leading event professionals.

· Work in a fast-paced and varied environment where no two events are exactly alike.

· Learn the event rental business from the inside out.

· Work closely with an experienced and collaborative team.

· Have a direct impact on customer satisfaction and company growth.

· Take ownership of your accounts and see the results of your work.

· Grow with a family-run company that values initiative, accountability and strong relationships.

Compensation & Benefits

· Competitive hourly compensation: $21.00-$24.00/hour based on experience.

· Annual performance and compensation review.

· Performance-based incentives/bonus opportunities.

· Paid vacation and statutory holidays in accordance with Ontario employment standards.

· Company training and onboarding.

· Opportunities for professional growth and increased responsibility.

· Supportive, team-oriented work environment.

· Potential for advancement as the company continues to grow.

How to Apply

• Please submit your résumé and a brief introduction to steve@divinefr.com with the subject line “Receptionist & Administration Application.”