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Added 42 mins ago
AH
Advisor - Board Coordination
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
…governance and formal decision-making processes. Candidates with a paralegal background and experience supporting boards or corporate governance are particularly encouraged to…
Added 12 hours ago
TG
Senior Specialist, TSX Listings
TMX Group
Vancouver, BC · Greater Vancouver Metropolitan Area
- $85,000 to $95,000 CAD / year
- Full-time
Prior experience as a Paralegal or Corporate Legal Assistant within the securities, corporate finance, or regulatory law practice areas.
Added 13 hours ago
TG
Senior Specialist, TSX Listings
TMX Group
Vancouver, BC
- $85,000 to $95,000 CAD / year
- Full-time
Prior experience as a Paralegal or Corporate Legal Assistant within the securities, corporate finance, or regulatory law practice areas.
Added 16 hours ago
EW
Law Clerk
ERCO Worldwide
Mississauga, ON
- Full-time
…Executive Officer (CEO). The role combines three areas: mainly corporate and Board work, secondarily contracts and legal operations, and occasional executive support for the CEO and General…
Added 16 hours ago
Legal Assistant
Agriculture Financial Services Corporation
Camrose, AB
Reporting to the Supervisor, Loan Compliance, the Legal Assistant performs paralegal work relating to security documentation and inherent statutory and procedural requirements by checking,…
Added 17 hours ago
C
Legal Operations Specialist
Chemtrade
Toronto, ON
- Other
Paralegal or corporate governance certifications are considered an asset.
Added 17 hours ago
Law Clerk
ERCO Worldwide
Mississauga, ON
…Executive Officer (CEO). The role combines three areas: mainly corporate and Board work, secondarily contracts and legal operations, and occasional executive support for the CEO and General…
Added 19 hours ago
AL
Paralegal
AGAT Laboratories
Calgary, AB
- Full-time
AGAT Laboratories is currently seeking a highly motivated and detail-oriented Paralegal to join our team. The successful candidate will be responsible for the review and creation of…
Added 1 day ago
AH
Advisor - Board Coordination
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
…governance and formal decision-making processes. Candidates with a paralegal background and experience supporting boards or corporate governance are particularly encouraged to…
Added 1 day ago
GW
Senior Law Clerk - Corporate Services
Gowling WLG
Ottawa, ON
- $78,000 to $88,000 CAD / year
- Full-time
We are seeking a Senior Law Clerk for our Business Law Department to join our Corporate Services team to practice primarily in the not-for-profit area along with some limited for-profit…
Added 1 day ago
GW
Senior Remediation Clerk
Gowling WLG
Ottawa, ON
- $80,000 to $90,000 CAD / year
- Full-time
A minimum of eight to ten years’ legal experience as a Corporate Law Clerk/Paralegal in the Province of Ontario.
Added 1 day ago
GW
Senior Corporate Law Clerk
Gowling WLG
Ottawa, ON
- $92,000 to $112,000 CAD / year
- Full-time
Based in the Ottawa office, we are seeking a Senior Law Clerk for our Business Law Department to join our Corporate Services team.
Added 1 day ago
GW
Corporate Paralegal - Data Integrity
Gowling WLG
Vancouver, BC
- $80,000 to $100,000 CAD / year
- Full-time
Gowling WLG’s Vancouver office is currently seeking a Corporate Paralegal for our Business Law Corporate Services group with eight to ten years of experience.
Added 1 day ago
RH
Corporate Paralegal
Robert Half
Vancouver, BC
- $90,000 to $115,000 CAD / year
- Full-time
We are supporting an in-house client in their search for an experienced Corporate/Securities Paralegal to join their team in Vancouver.
Added 1 day ago
GW
Senior Law Clerk - Corporate Services
Gowling WLG
Hamilton, ON
- $78,000 to $88,000 CAD / year
- Full-time
We are seeking a Senior Law Clerk for our Business Law Department to join our Corporate Services team to practice primarily in the not-for-profit area along with some limited for-profit…
Added 1 day ago
GW
Senior Law Clerk - Corporate Services
Gowling WLG
Waterloo, ON
- $78,000 to $88,000 CAD / year
- Full-time
We are seeking a Senior Law Clerk for our Business Law Department to join our Corporate Services team to practice primarily in the not-for-profit area along with some limited for-profit…
Added 1 day ago
GW
Senior Law Clerk - Corporate Services
Gowling WLG
Ottawa, ON
- $78,000 to $88,000 CAD / year
- Full-time
We are seeking a Senior Law Clerk for our Business Law Department to join our Corporate Services team to practice primarily in the not-for-profit area along with some limited for-profit…
Added 1 day ago
SE
Legal Assistant
Silver Elephant Mining Corp.
Canada
- Up to $45 CAD / hour
- Full-time
· Minimum 2–3 years of experience as a Legal Assistant, Corporate Paralegal, or Legal Administrator.
Added 1 day ago
GW
Senior Law Clerk - Corporate Services
Gowling WLG
Toronto, ON
- $78,000 to $88,000 CAD / year
- Full-time
We are seeking a Senior Law Clerk for our Business Law Department to join our Corporate Services team to practice primarily in the not-for-profit area along with some limited for-profit…
Added 1 day ago
WH
Senior Paralegal – Corporate Commercial & Litigation
WHL Holdings
Toronto, ON
- Full-time
Job Title: Senior Paralegal – Corporate Commercial & Litigation
Added 1 day ago
GM
Parajuriste corporatif en entreprise | Télétravail 4 jours - Corporate Paralegal | 4-Day Remote Work | 26-0335P
Groupe Montpetit
Montreal, QC
- Full-time
To support its business growth, this firm is seeking a paralegal specializing in corporate and commercial law who is looking to advance their career in a professional and stimulating…
Added 1 day ago
T
Paralegal
Tadpool
Montreal, QC
- Full-time
Our client is seeking an experienced Paralegal to support the legal, corporate, and operational needs of a growing real estate development, construction, and property management business in…
Added 1 day ago
TS
Paralegal- Legal Assistant
TalentSphere Staffing Solutions
Montreal, QC
- Full-time
Position: Paralegal / Legal Assistant – Boutique Law Firm
Added 2 days ago
SL
Assistant Corporate Secretary
Smith Legal Search
Vancouver, BC
- $110,000 to $140,000 CAD / year
- Full-time
Reporting directly to the head of governance, you’ll manage board and committee processes, maintain corporate records across multiple entities and prepare first drafts of minutes and…
Added 2 days ago
E
Paralegal
Ecolab
Calgary, AB · CAN-Calgary Office Quarry Park
- Full-time
As a Paralegal, you will support the Associate General Counsel for the Global High-Tech and Data Center business, helping deliver practical and timely legal support in a fast-paced, global…

DLA Piper Canada LLP

Office Administrator

Edmonton, AB, Canada

Apply About employer

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Job details

Experience: Minimum of 10 years’ experience in a management position, ‎including at least some experience in Human Resources, ideally in a law firm or professional ‎‎services firm‎;
Posting language: English
Posted: Sep 17, 2026

Original job description

DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world. Our mission is to be the leading global business law firm. DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world. We have been rated one of Canada’s Top Employers for Young People since 2022.

If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for an Office Administrator to join our Edmonton office and ‎invite you to ‎review the job description. The Office Administrator is responsible for the general ‎management of the ‎Edmonton office with specific focus on Human Resources, Premises/Office Services functions and ‎‎Administration. A key objective of this senior management position is to ensure an efficiently functioning ‎and client-service ‎focused office, working effectively with our national teams to leverage national and ‎global resources, programs and best practices to that end.

This important office leadership role oversees all Edmonton-based Office Services staff, Legal ‎Administrative Assistants, and Paralegals. The role is also responsible for overseeing Human Resources ‎functions for all other Edmonton-based employees. This position reports to the COO and the Edmonton Office ‎Managing ‎Partner.‎

Duties & Responsibilities

Human Resources: Responsible for the overall Human Resources function in the Edmonton office with a focus on creating a positive workplace experience and maintaining a culture of excellence. Responsible for employee relations, performance management, recruitment and efficient utilization of ‎support staff. Supports the onboarding and development of professional-level staff.

All Personnel

Oversees the on-boarding of all hires to the Edmonton office, coordinating the details and requirements of all administrative ‎departments in order to create an exceptional first impression of our workplace;
Works with other HR team members to administer and support personnel changes (e.g. new hires, salary changes, leaves, terminations) per firm processes and procedures; and
Leads office engagement events and initiatives (e.g. holiday party), including overseeing office implementation of national engagement initiatives.

Support Staff Functions

Manages recruitment process for all Edmonton support staff hires, including developing business cases to support hiring needs;
‎Works with lawyers and staff to find teaming solutions and to ensure optimal ratios of staff to lawyers;
Provides support and guidance to staff/lawyer teams and staff/administrative management teams with ‎respect to performance management as necessary;
Provides compensation recommendations for all direct reports;
Conducts probationary, annual performance and salary reviews;
Supports a culture of growth, including through developing an understanding of staff goals and firm needs with respect to ongoing learning and development, providing coaching and ‎counselling with respect to job opportunities at the firm, making recommendations for training and ‎approving appropriate courses;
Manages progressive discipline to address performance management issues;
Ensures appropriate employee communication channels are maintained;
Schedules and tracks attendance for support staff, including coordinating arrangements for coverage; and
Maintains employee files.

Legal Professional Functions

Works in coordination with the Director of Lawyer & Student Development and team to support articling student and lawyer talent management in Edmonton; and
Assists with the departure of lawyers ensuring that all departing lawyer protocols are completed.

Premises, Office Services and Administration: Responsible for premises-related matters including the first class presentation of the Edmonton office, ‎office security, maintenance and upkeep of equipment and premises, office supplies, ‎and management of the Office Services team.

Manages Office Services staff and implements processes to ensure efficiency in operations for ‎ reception, client center (catering), copy center, central filing and outside storage, mailing ‎system, courier services and office supplies;
Works with the building landlord on any non-lease related issues that arise ‎(e.g. coordinating parking programs); and
Ensures that the joint Health & Safety Committee is operating effectively, complying with legislation and overseeing that any related roles and responsibilities are filled (e.g. fire wardens, first aid attendants).

Other Duties:‎

Supports the preparation of Edmonton office regional Human Resources and Administration budgets;
Contributes to national programs and initiatives related to areas of responsibility;
Builds successful relationships internally with lawyers and staff;
Maintains an active network within the Edmonton business and legal community to stay up to date with developments and best practices in the legal industry and business community generally; and
Other duties, as may be required.

Knowledge, Qualities & Experience Required

Minimum of 10 years’ experience in a management position, ‎including at least some experience in Human Resources, ideally in a law firm or professional ‎‎services firm‎;
Bachelor’s degree in Business Administration, Commerce, Human Resources or similar through an ‎‎accredited technical college or university, or equivalent combination of education and experience‎;
Advanced Microsoft Office skills and the ability to learn and effectively utilize other business ‎software applications;
Dedicated to providing quality service to clients and consistently meeting expectations by providing ‎service ‎beyond expectation;
Excellent written and verbal communication and interpersonal skills, with the ability to listen ‎effectively, ‎respond appropriately, and maintain a mutual comfort level while relating to a diverse ‎group of ‎individuals;
Strong ability to manage multiple internal clients and remain productive within a time-sensitive and ‎fast paced environment;
Ability to multitask, establish priorities, work independently, and proceed with objectives under ‎minimal ‎supervision in a fast paced environment, including managing through change and ‎uncertainty;
Excellent organizational and time management abilities;
Strong attention to detail;
Demonstrated ability to lead projects and change initiatives effectively;
Commitment to continuous improvement;
Demonstrated experience in handling confidential and sensitive information with integrity and ‎discretion;
Proven problem-solving skills with the ability to visualize and deliver creative solutions;
Polished professional presence;
Ability to manage and lead while also working effectively and collaboratively with national colleagues ‎and more senior firm management;
Strong overall judgment and professional maturity; and
Ability to attend our offices in downtown Edmonton on a daily basis, and flexibility to work beyond regular business hours as business needs may require from time to time.

What We Offer‎

Comprehensive health benefits starting on your first day, including extended health and dental coverage, life ‎insurance, accidental death and dismemberment (AD&D), and emergency out-of-country travel insurance – with 100% of the premiums paid by the firm;
Disability Coverage including both short and long-term disability benefits;
Retirement savings benefits including a support staff pension plan (firm contributes to the ‎plan ‎and matches ‎staff contributions to a maximum percentage of salary), and a Group ‎RRSP where ‎ contributions can be deducted directly from pay;
Time off including competitive vacation time offering based on tenure with the firm, paid sick time and ‎acknowledgment of all ‎statutory and some non-statutory holidays;
Wellness benefits including an Employee and Family Assistance Plan and an annual fitness/wellness subsidy;
Professional Development including support for ongoing continued learning opportunities; and
Collaborative Team environment with staff and firm-wide events and celebrations throughout the year.

We thank all candidates for their interest, however, only short-listed candidates will be contacted.

DLA Piper Canada encourages all Applicants with disabilities to contact DLA Piper Canada if they require accommodation during the recruitment process. DLA Piper Canada will consult with the Applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the Applicant’s accessibility needs due to disability.

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More about this job

Responsibilities

The Office Administrator is responsible for the general management of the Edmonton office, with a primary focus on human resources, premises, and office services. This leadership role oversees support staff, legal assistants, and paralegals while ensuring efficient office operations and a positive workplace culture.

Requirements

Candidates must have a minimum of 10 years of management experience, preferably within a law firm or professional services environment. A bachelor's degree in business, commerce, or human resources is required, along with advanced proficiency in Microsoft Office and strong leadership capabilities.

Skills

Human resources management
Office administration
Performance management
Recruitment
Employee relations
Leadership
Strategic planning
Budgeting
Microsoft Office
Communication
Time management
Problem-solving
Organizational skills
Change management
Professional maturity
Client service

Benefits

Health insurance
Dental coverage
Life insurance
Accidental death and dismemberment insurance
Emergency out-of-country travel insurance
Short-term disability
Long-term disability
Pension plan
Group RRSP
Vacation time
Paid sick time
Employee and family assistance plan
Fitness/wellness subsidy
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Human Resources
Legal Firm
Management
Performance Management
Recruitment
Onboarding
Office Services
Budgeting
Health and Safety
Microsoft Office
Professional Services
Employee Relations
Strategic Leadership
Operations Management
Client Service
Time Management
Change Management
Professional Development
Paralegal
Business Administration
Commerce
Policy Implementation
Staff Supervision
Facility Management
Corporate Culture
Performance Reviews
Discipline Management
Stakeholder Relations

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