Office Administrator

Join Our Team – Full-Time Office Administrator

Location: Dawson Creek, BC

DM Henderson Roofing Ltd.

DM Henderson Roofing Ltd. is looking for a reliable, organized Full-Time Office Administrator to join our team. This is a varied office role with significant responsibility for day-to-day accounting administration, customer transactions, project administration, and general office support.

We are looking for someone who is comfortable working with numbers, communicates well, pays close attention to detail, and can stay organized while managing a variety of responsibilities in a busy construction office.

Key Responsibilities
Accounting & Financial Administration

• Manage day-to-day accounts payable and accounts receivable
• Receive, code, enter, and process supplier and subcontractor invoices
• Match invoices to purchase orders and supporting documentation and follow up on discrepancies
• Code expenses and invoices to the appropriate jobs/projects and general ledger accounts
• Assist with job costing and ensure project costs are accurately recorded
• Prepare and issue customer invoices, including project and progress billings
• Receive and process customer payments and transactions
• Handle customer account inquiries and follow up on outstanding receivables as required
• Reconcile vendor statements and respond to vendor inquiries
• Assist with vendor payments and payment processing
• Process and reconcile company credit card transactions
• Maintain accurate accounting records and supporting documentation
• Assist our accountant with other accounting and financial administration as required
  

Project & Operations Administration

• Provide administrative support to the Operations Manager and project teams
• Prepare WCB clearances, statutory declarations, and other project documentation
• Arrange hotels, waste bins, portable toilets, couriers, and other project-related services
• Communicate with customers, suppliers, and field staff to support smooth project flow
• Assist our safety team with administrative tasks and documentation
• Handle customer intake for roofing quotes and metal orders
  

General Office Administration

• Answer phones and direct incoming calls
• Greet customers, suppliers, and other visitors
• Process mail and maintain organized digital and paper filing systems
• Track and order office supplies
• Perform general data entry, scanning, filing, and other administrative duties as required
  

Qualifications

• Previous office, administrative, bookkeeping, or accounting experience preferred
• Experience with accounts payable, accounts receivable, or basic bookkeeping is a strong asset
• Experience in construction or the trades is an asset
• Comfortable working with numbers and financial information
• Comfortable using Microsoft Office, including Excel, Word, and Outlook
• Strong attention to detail and organizational skills
• Friendly and professional communication skills
• Self-motivated and able to manage multiple priorities
• Positive, team-oriented attitude and willingness to help wherever needed
• Experience with accounting or construction management software is an asset
  

What We Offer

• Full-time, permanent employment
• Competitive pay based on experience
• A supportive, small-team work environment
• A varied role with exposure to accounting, project administration, safety, and construction operations
• Opportunity to learn, take on additional responsibility, and grow within the company
  

About Us

DM Henderson Roofing is a third-generation, family-owned and operated business that has been serving Dawson Creek and the Peace Country since 1963. For more than 60 years, we have built our business around quality workmanship, strong relationships, and taking care of our customers and employees. We are proud of our roots in the Peace Country and look forward to continuing to grow our team and serve the community for generations to come.