Office & administration jobs in Canada

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Added 17 days ago
HD
Receptionist
Harvard Developments
Regina, SK
- Full-time
…visitors, employees and vendors while supporting reception, office administration, facilities coordination and general office operations at Head…
Added 17 days ago
H
Admin Assistant, ED Better Insights and Health
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Department: Executive Director Office - Insights & Better Health
Added 17 days ago
Executive Assistant, International Banking
Scotiabank
Toronto, ON
Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
Added 17 days ago
Unit Clerk
Winnipeg Regional Health Authority
Winkler, MB
Proficient in Microsoft Office Applications and Email.
Added 17 days ago
Unit Clerk-Commis d'unité
Winnipeg Regional Health Authority
Ste. Anne, MB
Proficient in Microsoft Office Applications and Email.
Added 17 days ago
Operations Supervisor
Cargill
Calgary, AB
Added 17 days ago
CM
Unit Clerk - Repost
CancerCare Manitoba
Winnipeg, MB
- Full-time
Added 17 days ago
SH
Unit Clerk
Southern Health-Santé Sud
Winkler, MB
- Full-time
Proficient in Microsoft Office Applications and Email.
Added 17 days ago
SH
Unit Clerk
Southern Health-Santé Sud
Winkler, MB
- Full-time
Proficient in Microsoft Office Applications and Email.
Added 17 days ago
FC
Data Entry Clerk
Federated Co-operatives Limited
Saskatoon, SK
- Full-time
You are looking for a career in Administration and:
Added 17 days ago
MG
Registration Clerk (Patient Access Services)
Michael Garron Hospital
Toronto, ON
- Part-time
Completion of Medical Office Administration or Patient Registration courses preferred.
Added 17 days ago
A
Receptionist
Aplin
ON · Ontario, Canada
- Contract
…enjoys being the first point of contact, creating a welcoming office environment, and providing administrative support to a busy…
Added 17 days ago
UO
Executive Assistant, VP Finance
University of Calgary
Calgary, AB
- Full-time
A post-secondary certificate in office administration and 8+ years experience, including a demonstrated ability to support senior level executives and to work effectively with confidential…
Added 17 days ago
P&
Adjoint(e) executif(ve) / Executive assistant
Pratt & Whitney
Longueuil, QC
- Full-time
Maîtrise de la suite Microsoft Office (Teams, Sharepoint, Excel, Word PowerPoint, Outlook) et d'autres logiciels de bureautique.
Added 17 days ago
OG
Administrative Assistant
OnTrack Greenville
High Level, AB
- Full-time
Added 17 days ago
SM
Clerical Assistant Clinics Preadmission Facility
St. Michael's Hospital
Toronto, ON
- Temporary
Must be able to work the following 8 hour day shifts: 07:30-15:30, 08:00-16:00, 08:30-16:30, 09:00-17:00, 09:30-17:30
Added 17 days ago
A
Senior Executive Assistant
Adecco
Oshawa, ON
- $60,000 to $70,000 CAD / year
- Contract
Support day-to-day office operations while maintaining a high level of professionalism and confidentiality.
Added 17 days ago
MG
Offshore Sourcing Specialist
Mind Games USA
Markham, ON
- Full-time
…commercially minded Offshore Sourcing Specialist to join our Markham office and lead supplier sourcing, development, and purchasing activities with overseas partners, primarily in…
Added 17 days ago
RD
Administrative Assistant
RBC Dominion Securities
Toronto, ON
- Full-time
Added 17 days ago
MI
Medical Office Administrator – Toronto (Corktown), ON – Full-Time
MedSleep Inc.
Toronto, ON
- $18 to $20 CAD / hour
- Full-time
…opportunities opening across our clinics all the time. As a Medical Office Administrator, you’ll be the friendly, organized presence patients rely on from their very first phone call,…
Added 17 days ago
CG
Registration Clerk - Central Registration - Permanent Part-Time (2026-224)
Collingwood General and Marine Hospital
Collingwood, ON
- Part-time
Hours of Work: Days, Evenings, Nights, and Weekends (8 and 12-hour Shifts) · At this time this opportunity is scheduled 8 and 12 hour shifts
Added 17 days ago
QM
Administrative Assistant, HR & Office Support
Quantum Management Services Ltd.
Toronto, ON
- $38 to $42 CAD / hour
- Full-time
Position: Administrative Assistant, HR & Office Support
Added 17 days ago
PN
Office Coordinator – Temporary (6-Month Contract)
Pasona N A, Inc.
Mississauga, ON
- $24 to $25 CAD / hour
- Temporary
Previous experience in shipping and receiving, warehouse operations, inventory coordination, or office administration is an asset.
Added 17 days ago
SI
Retail Operations Supervisor
Staples Inc.
Powell River, BC
- Full-time
…including merchandising, freight flow, promotions, and front office tasks, including weekly cash office administration and reporting. As a keyholder, you act as a leader on duty, supporting…
Added 17 days ago
H
Commercial Property Manager
Hays
Montreal, QC
- Full-time

Doane Grant Thornton LLP

Administrative Assistant [Receptionist]

Thunder Bay, ON, Canada

To help start the conversation, the current salary range for this role is $42,500–$52,500 in Thunder Bay. · Full-time

Apply on LinkedIn About employer

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Job details

Pay: To help start the conversation, the current salary range for this role is $42,500–$52,500 in Thunder Bay.
Job type: Full-time
Experience: 2+ years of administrative or upscale customer service experience
Posting language: English
Posted: Sep 29, 2026

Original job description

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant [Receptionist] your responsibilities will include:

Ensuring Reception is opened/closed during regular business hours
Greeting and welcoming each guest in a friendly and inviting manner
Answering the software-based telephone in a professional manner, and transferring the caller to the appropriate business unit or colleague
Assemble T1 personal tax returns as well as other Canada Revenue forms including T4s and T5s
Preparation of letters and reports using firm templates in compliance with Firm standards
Proof-read, review for quality and verify content before finalizing any client deliverables
E-filing as required
Receiving and securing cheques, debit/credit card payments
Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events
Providing assistance with the preparation of meeting materials (i.e. presentations, handouts, etc.)
Participate in training and stay current with Doane GT software
Provide billing support using various Doane Grant Thornton systems
Using Microsoft D365 application software to set up new clients as well as track, maintain and report on client relationships
General administrative duties including, but not limited to: filing, photocopying, scanning and faxing
Collecting, coding, and processing payables for the business unit
Managing mail and courier requirements for delivery and pickup
Light cleaning of shared spaces such as kitchen, lunchroom, boardroom, and counters
Maintaining proper office appearance and cleanliness
Maintenance tickets to the landlord
Ordering office supplies

Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant [Receptionist]? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

Strong MS Suite Skills
2+ years of administrative or upscale customer service experience
Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
Excellent written and verbal communication skills
Excellent organizational and time management skills – must be comfortable handling multiple priorities
Exceptional client service mindset
Computer savvy – ability to learn and troubleshoot various computer programs
Knowledge of Taxprep, CaseWare and or Keystone and past experience in financial statement preparation an asset
Ability to work effectively under pressure
Takes initiative, takes direction and works well independently
Keen attention to detail, efficient and accurate

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

At Doane Grant Thornton, we believe compensation should reflect more than just market data - it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors - your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $42,500–$52,500 in Thunder Bay. If the role is available in other locations, the range may differ to reflect local market factors.

This role is required to be onsite, in-office five days each week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage reception, welcome visitors, handle calls, and coordinate meeting rooms, catering, mail, and office supplies. Prepare and proofread tax returns and client documents, support billing and client records, process payables, and perform general office administration.

Requirements

The role requires at least two years of administrative or upscale customer service experience, strong Microsoft Office skills, excellent data entry and proofreading abilities, and effective communication and organizational skills. Candidates should be comfortable managing multiple priorities, working independently and under pressure, and learning computer programs; experience with Taxprep, CaseWare, Keystone, or financial statement preparation is an asset.

Skills

Reception
Customer Service
Telephone Handling
Tax Return Preparation
Proofreading
Data Entry
Written Communication
Verbal Communication
Organization
Time Management
Microsoft Office
Billing Support
Attention To Detail
Multitasking
Computer Troubleshooting

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Microsoft D365
Taxprep
CaseWare
Keystone
T1 Personal Tax Returns
T4 Forms
T5 Forms
Canada Revenue Forms
E-Filing
Billing Support
Accounts Payable
Data Entry
Proofreading
Reception
Telephone Systems
Boardroom Bookings
Catering
Document Preparation
Mail And Courier
Office Administration

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Office & administration jobs in Canada

Receptionist

Admin Assistant, ED Better Insights and Health

Executive Assistant, International Banking

Unit Clerk

Unit Clerk-Commis d'unité

Operations Supervisor

Unit Clerk - Repost

Unit Clerk

Unit Clerk

Data Entry Clerk

Registration Clerk (Patient Access Services)

Receptionist

Executive Assistant, VP Finance

Adjoint(e) executif(ve) / Executive assistant