Office & administration jobs in Canada

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Added 13 days ago
AH
Unit Clerk
Alberta Health Services
Red Deer, AB
- Part-time
…Directory Demonstrated intermediate skill level in web-based MS office (outlook, excel, word, teams) Medical Terminology Course…
Added 13 days ago
AH
Unit Clerk
Alberta Health Services
AB · Edmonton, AB
- Full-time
Added 13 days ago
AH
Procurement Specialist II
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
Added 13 days ago
NP
24 Hour - Administrative Assistant
NANTUCKET POLICE DEPARTMENT
Montreal, QC · Urban agglomeration of Montreal, QC
- Internship
Qualifications: High school diploma and one or more related work experience in an office environment; or any equivalent combination of education, training and experience which provides the…
Added 13 days ago
SM
Research Assistant I Critical Care Research
St. Michael's Hospital
Toronto, ON
- Temporary
General office (include virtual) duties, e.g., filing, mailings, courier services, photocopying, printing, scanning, distributing information etc.
Added 13 days ago
S
Nursing Unit Clerk, Heartwood Centre for Women - Vancouver, BC
Sanya’k̓ula
Vancouver, BC
- Part-time
Added 13 days ago
S
Administrative Secretary, OBGYN Infrastructure - BC Women's Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
Added 13 days ago
H
Remote Media Buyer
Huzzle
Remote, Canada
- Full-time
- Remote
Added 13 days ago
Technical Services Manager
Rentokil Initial
Vancouver, BC
Added 13 days ago
Technical Services Manager
Rentokil Initial
Surrey, BC
Added 13 days ago
RI
Technical Services Manager
Rentokil Initial
Surrey, BC
- Full-time
Added 13 days ago
RI
Technical Services Manager
Rentokil Initial
Vancouver, BC
- Full-time
Added 13 days ago
UO
Finance and Administrative Coordinator
University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
…they provide operations support to the Manager, Finance and Administration and the Manager, Membership…
Added 13 days ago
AT
Office Administrator
AMACO TRAFFIC MANAGEMENT
New Westminster, BC
- Full-time
Administration New Westminster, BC full-timeSalary commensurate with experience
Added 13 days ago
CR
Receptionist Full Time (7:30AM - 3PM)
COGIR Real Estate
Morden, MB
- Full-time
Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)
Added 13 days ago
LH
2600002890 - Executive Assistant - Chief Of Staff Office And Medical Affa
Lakeridge Health
Oshawa, ON
- Internship
Executive Assistant, Chief of Staff Office & Medical Affairs
Added 13 days ago
ME
Senior Contract Administrator
Morson Edge (Canada)
Toronto, ON
- $60 to $75 CAD / hour
- Contract
Coordinating and administering the day-to-day activities associated with contract administration for a portfolio of information technology systems (ITS) contracts.
Added 13 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 13 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 13 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Kyle, SK
- Part-time
One (1) year experience in an office environment
Added 13 days ago
HL
Chief Administrative Officer - Town of Lynn Lake
Harris Leadership Strategies
Lynn Lake, MB
- Full-time
…Hospital and Clinic, RCMP Detachment, Regional Conservation Office, and an arena offering year-round programming, a fully equipped fitness centre, and all-weather roads and…
Added 13 days ago
Library Assistant - epl2go/Shelley Milner Children's Library
City of Edmonton
AB
Experience in the use of Microsoft Office programs, web-based services and other applications.
Added 13 days ago
Library Assistant - Heritage Valley Branch
City of Edmonton
AB
Experience in the use of Microsoft Office programs, web-based services and other applications.
Added 13 days ago
SW
ScotiaMcLeod Administrative Support Assistant - London, ON
Scotia Wealth Management
London, ON
- Contract
Be responsible for onboarding new client relationships through digital account opening and documentation administration
Added 13 days ago
Medical Office Assistant
HealthCareersInSask.ca
Davidson, SK
One (1) year experience in an office environment

Doane Grant Thornton LLP

Administrative Assistant [Receptionist]

Thunder Bay, ON, Canada

To help start the conversation, the current salary range for this role is $42,500–$52,500 in Thunder Bay. · Full-time

Apply on LinkedIn About employer

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Job details

Pay: To help start the conversation, the current salary range for this role is $42,500–$52,500 in Thunder Bay.
Job type: Full-time
Experience: 2+ years of administrative or upscale customer service experience
Posting language: English
Posted: Sep 29, 2026

Original job description

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant [Receptionist] your responsibilities will include:

Ensuring Reception is opened/closed during regular business hours
Greeting and welcoming each guest in a friendly and inviting manner
Answering the software-based telephone in a professional manner, and transferring the caller to the appropriate business unit or colleague
Assemble T1 personal tax returns as well as other Canada Revenue forms including T4s and T5s
Preparation of letters and reports using firm templates in compliance with Firm standards
Proof-read, review for quality and verify content before finalizing any client deliverables
E-filing as required
Receiving and securing cheques, debit/credit card payments
Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events
Providing assistance with the preparation of meeting materials (i.e. presentations, handouts, etc.)
Participate in training and stay current with Doane GT software
Provide billing support using various Doane Grant Thornton systems
Using Microsoft D365 application software to set up new clients as well as track, maintain and report on client relationships
General administrative duties including, but not limited to: filing, photocopying, scanning and faxing
Collecting, coding, and processing payables for the business unit
Managing mail and courier requirements for delivery and pickup
Light cleaning of shared spaces such as kitchen, lunchroom, boardroom, and counters
Maintaining proper office appearance and cleanliness
Maintenance tickets to the landlord
Ordering office supplies

Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant [Receptionist]? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

Strong MS Suite Skills
2+ years of administrative or upscale customer service experience
Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives
Excellent written and verbal communication skills
Excellent organizational and time management skills – must be comfortable handling multiple priorities
Exceptional client service mindset
Computer savvy – ability to learn and troubleshoot various computer programs
Knowledge of Taxprep, CaseWare and or Keystone and past experience in financial statement preparation an asset
Ability to work effectively under pressure
Takes initiative, takes direction and works well independently
Keen attention to detail, efficient and accurate

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

At Doane Grant Thornton, we believe compensation should reflect more than just market data - it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors - your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $42,500–$52,500 in Thunder Bay. If the role is available in other locations, the range may differ to reflect local market factors.

This role is required to be onsite, in-office five days each week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage reception, welcome visitors, handle calls, and coordinate meeting rooms, catering, mail, and office supplies. Prepare and proofread tax returns and client documents, support billing and client records, process payables, and perform general office administration.

Requirements

The role requires at least two years of administrative or upscale customer service experience, strong Microsoft Office skills, excellent data entry and proofreading abilities, and effective communication and organizational skills. Candidates should be comfortable managing multiple priorities, working independently and under pressure, and learning computer programs; experience with Taxprep, CaseWare, Keystone, or financial statement preparation is an asset.

Skills

Reception
Customer Service
Telephone Handling
Tax Return Preparation
Proofreading
Data Entry
Written Communication
Verbal Communication
Organization
Time Management
Microsoft Office
Billing Support
Attention To Detail
Multitasking
Computer Troubleshooting

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Microsoft D365
Taxprep
CaseWare
Keystone
T1 Personal Tax Returns
T4 Forms
T5 Forms
Canada Revenue Forms
E-Filing
Billing Support
Accounts Payable
Data Entry
Proofreading
Reception
Telephone Systems
Boardroom Bookings
Catering
Document Preparation
Mail And Courier
Office Administration

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Hiring at a glance

Advertised starting pay

Where work happens

Office & administration jobs in Canada

Unit Clerk

Unit Clerk

Procurement Specialist II

24 Hour - Administrative Assistant

Research Assistant I Critical Care Research

Nursing Unit Clerk, Heartwood Centre for Women - Vancouver, BC

Administrative Secretary, OBGYN Infrastructure - BC Women's Hospital & Health Centre

Remote Media Buyer

Technical Services Manager

Technical Services Manager

Technical Services Manager

Technical Services Manager

Finance and Administrative Coordinator

Office Administrator

Receptionist Full Time (7:30AM - 3PM)

2600002890 - Executive Assistant - Chief Of Staff Office And Medical Affa

Senior Contract Administrator

Administrative Assistant 3 - Records

Administrative Assistant 4 - Street Crime Unit (up to two year term)

Office Administrative Assistant

Chief Administrative Officer - Town of Lynn Lake

Library Assistant - epl2go/Shelley Milner Children's Library

Library Assistant - Heritage Valley Branch

ScotiaMcLeod Administrative Support Assistant - London, ON

Medical Office Assistant

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Advertised starting pay

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Office & administration jobs in Canada