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Added 7 mins ago
HT
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Program Assistant
The University of British Columbia
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Administrative Support V
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Added 1 hour ago
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Doane Grant Thornton LLP

Bilingual Senior Administrative Assistant

Moncton, NB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As a Bilingual Senior Administrative Assistant your responsibilities will include:

Work directly with our Senior Management team and their clients to help manage their dynamic growing practices
Schedule, liaise and communicate with others, including clients, to proactively prepare information in advance of meetings (calendar management)
Receive, distribute, redirect and respond to mail, email, telephone calls, reports and other material. Ensure appropriate follow up action is taken where required in order to meet deadlines
Prepare, draft, edit and format letters, reports, presentations, spreadsheets and other client correspondence using MS Office (i.e. Word, Excel, PowerPoint)
Oversee the client relationship management software for the group, including entry of opportunities, managing the progress and finalization, and client and job creation in the billing system
Manage the billing process, including drafting and sending invoices to clients
Prepare and track expense claim submissions
Support the team in the delivery of exceptional client service
Occasional reception coverage may be required
Participate in the development of internal systems and processes
Partake in projects with others within the New Brunswick business unit (NBBU)
Coordinate internal/external meetings, room bookings, video conferences and in-office events
Bilingual language skills would be an asset

Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be a Bilingual Senior Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:

Proven work experience in a busy professional services environment, would be considered as asset
Strong attention to detail, organizational skills, and be able to switch between multiple priorities efficiently
Advanced working knowledge of MS Suite
Client-oriented attitude and exceptional client service skills
Excellent communication and interpersonal skills
Capable of meeting tight deadlines on multiple projects
Innovative thinking, sound judgment, and adaptable to service needs
Takes initiative and is a self-directed learner
Able to maintain confidentiality when working with sensitive matters
Available to work some overtime throughout the year

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

This role is required to be onsite, in-office 5 days each week

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.

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More about this job

Responsibilities

Provide administrative support to senior management, including calendar and meeting coordination, correspondence preparation, communications, and client service. Manage client relationship and billing system records, invoices, expense claims, and contribute to internal processes and business-unit projects.

Requirements

Candidates should have strong organizational skills, attention to detail, advanced Microsoft Office knowledge, and excellent communication and client-service abilities. Experience in a busy professional services environment is an asset; applicants should be adaptable, self-directed, able to manage competing deadlines and confidential matters, and available for occasional overtime.

Skills

Calendar Management
Client Service
Written Communication
Interpersonal Communication
Organization
Attention To Detail
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Billing And Invoicing
Expense Tracking
Meeting Coordination
Confidentiality
Time Management
Adaptability

Visa sponsorship

Not detected in the job text

Keywords

Senior Administrative Assistant
Professional Services
Senior Management Support
Calendar Management
Client Correspondence
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Opportunity Management
Billing System
Invoicing
Expense Claims
Client Service
Meeting Coordination
Room Bookings
Video Conferences
Reception Coverage
Internal Systems And Processes
Confidentiality
Bilingual Language Skills
New Brunswick Business Unit

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Jobs in Canada