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Doane Grant Thornton

Administrative Assistant

Victoria, BC, Canada

To help start the conversation, the current salary range for this role is $43,000–$58,000 in Victoria. · Full-time

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Job details

Pay: To help start the conversation, the current salary range for this role is $43,000–$58,000 in Victoria.
Job type: Full-time
Experience: Minimum 1 year of administrative experience in a busy professional environment
Posting language: English
Posted: Oct 9, 2026

Original job description

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:
• Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables
• Format and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof-reading, and ensuring timely delivery
• Entering and maintaining client data using Microsoft Dynamics 365 software (D365), creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
• E-filing tax returns to CRA to meet filing deadlines
• Communicating with clients when needed, to facilitate the signing of their tax return
• Participating in training to stay current with changes in software and processes
• Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
• Preparing and editing correspondence, reports, proposals, and other documents
• Preparing invoices using Doane Grant Thornton’s systems and in accordance with the terms of the engagement, including sending invoices to clients, as well as following up on AR when appropriate
• Scanning documents and embedding in electronic file, sending, and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information
• Coordinating external/internal appointments and meetings
• Supporting the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships
• Providing reception support as required
• Performing general administrative duties including, but not limited to, answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriers
• Other duties as required

Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
• Minimum 1 year of administrative experience in a busy professional environment
• Advanced proficiency in Microsoft Office Suite with strong word processing skills
• Ability to learn new systems quicky, including MS Teams, Visio, Adobe Acrobat
• Experience with CRM tool is considered an asset
• Ability to manage multiple engagements simultaneously
• Strong attention to detail and ability to produce of high-quality, technical work consistently
• Ability to work effectively within tight timelines in a deadline-driven environment
• Availability to work overtime as required during peak tax filing seasons, particularly February, March, April, and June and other times based on business needs
• Exceptional client service skills and mindset
• Excellent verbal and written communication skills
• Strong business acumen and interpersonal skills and demonstrated ability to build positive professional relationships
• Sound judgement in handling confidential and sensitive matters.
• Knowledge of accounting industry is considered an asset, on-the-job training is provided

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

At Doane Grant Thornton, we believe compensation should reflect more than just market data - it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors - your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $43,000–$58,000 in Victoria. If the role is available in other locations, the range may differ to reflect local market factors.

*This role is required to be onsite, in-office five days each week.

Are you ready to Discover Your Purple?

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More about this job

Responsibilities

The Administrative Assistant will support the External Client Services team by preparing financial deliverables, managing client data in Microsoft Dynamics 365, and handling tax return filings. Additionally, the role involves general office duties such as reception, document management, invoicing, and coordinating appointments.

Requirements

Candidates must have at least one year of administrative experience in a professional environment and advanced proficiency in Microsoft Office. Strong attention to detail, the ability to work under tight deadlines, and excellent communication skills are essential for this role.

Skills

Administrative support
Microsoft Office Suite
Data entry
Microsoft Dynamics 365
Tax return e-filing
Client communication
Document management
Invoicing
Attention to detail
Time management
Professionalism
Interpersonal skills
Business acumen
Confidentiality
Reception support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Microsoft Office Suite
Microsoft Dynamics 365
Financial Statements
Tax Returns
CRA
Data Entry
Invoicing
Document Retention
Reception
Professional Services
Client Service
CRM
MS Teams
Visio
Adobe Acrobat
Business Acumen
Confidentiality
Time Management
Professionalism

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