Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 25, 2026

Hiring at a glance

View jobs

Open jobs: 7,382
Employers: 3,483

Advertised starting pay

Average starting payCAD / hour: $31.19Across 936 listings
Average starting payCAD / year: $71,712Across 558 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,955Across 17 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%61 listings
Hybrid: 13%973 listings
On-site: 85%6,302 listings

Not specified: 1% (46 listings)

Employers hiring include Canada Post - Postes Canada (364), HealthCareersInSask.ca (124), Alberta Health Services (62).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 10 days ago
EG
Building Consultant - Principal
EFI Global
Quebec, QC
- Full-time
Added 10 days ago
R|
Clerical Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 10 days ago
DG
Administrative Assistant
Doane Grant Thornton
Courtenay, BC
- Full-time
Added 10 days ago
CS
Receptionist (Casual Part Time)
Cogir Senior Living
Winnipeg, MB · Kingston, ON · Portsmouth
- Part-time
Added 10 days ago
MU
Office Assistant
McGill University
Montreal, QC · Bronfman Building
- Part-time
Added 10 days ago
CG
Administrative Assistant, Wealth Management
Canaccord Genuity Group Inc.
Calgary, AB
- Full-time
Added 10 days ago
B
EXECUTIVE ASSISTANT - BDC Capital
BDC
Montreal, QC
- Full-time
Added 10 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 10 days ago
US
Administrative Assistant
Universite Saint-Paul
Ottawa, ON
- Contract
Added 10 days ago
ScotiaMcLeod Administrative Support Assistant
Scotiabank
Montreal, QC
Added 10 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Chatham-Kent, ON · Thamesville, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a custome
Added 10 days ago
J
Buyer - purchasing
JobsMedia.io
Montreal, QC
- Full-time
Added 10 days ago
Administrative Assistant ( Pharmacy)
Winnipeg Regional Health Authority
Winnipeg, MB
Added 10 days ago
VC
Analyst/Administrative Assistant
Vancouver Coastal Health
Vancouver, BC
- $29.31 to $38.47 CAD / hour
- Full-time
Vancouver Coastal Health is looking for an Analyst/Administrative Assistant to join the Vancouver Community Administration team. Apply today to join our team!
Added 10 days ago
GE
Administrative Coordinator (Contract) - Document Management
Global Excel Management
Windsor, ON · Sherbrooke, QC
- Other
Added 10 days ago
J
Administrative assistant
JobsMedia.io
Levis, QC
- Full-time
Added 10 days ago
J&
Regulatory Affairs Specialist
Johnson & Johnson MedTech
Markham, ON
- Full-time
Added 10 days ago
UO
Administrative Coordinator, Indigenous Strategy Implementation
University of Calgary
Calgary, AB
- Full-time
The Office of Indigenous Engagement under the Provost & VP Academic is currently seeking a Full-time Limited Term Administrative Coordinator for approximately 24 months.
Added 10 days ago
K
Partner Administrative Assistant, Risk Services
KPMG
ON · Toronto, Ontario
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high-qua
Added 10 days ago
Library Page - Six Month
County of Wellington
ON · Rockwood, ON
Added 10 days ago
BF
Project Material Manager
BC Ferries
Victoria, BC
- Full-time
Added 10 days ago
TT
Materials Coordinator (Temporary)
TransCanada Turbines
Airdrie, AB
- Full-time
Added 10 days ago
RC
Administrative Coordinator (Temporary, 21 Months)
Royal College of Physicians and Surgeons of Canada
Ottawa, ON
- Full-time
Added 10 days ago
A
Executive Administrative Coordinator, General Manager & Hotel Operations (Full-Time)
AccorHotel
Ottawa, ON
- Full-time
Added 10 days ago
Material Manager
Mirion
Vaughan, ON

Doane Grant Thornton

Administrative Assistant

Courtenay, BC, Canada

To help start the conversation, the current salary range for this role is $43,000–$58,000 in Courtenay. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: To help start the conversation, the current salary range for this role is $43,000–$58,000 in Courtenay.
Job type: Full-time
Experience: Minimum 1 year of administrative experience in a busy professional environment
Posting language: English
Posted: Oct 15, 2026

Original job description

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:
• Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables
• Format and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof-reading, and ensuring timely delivery
• Entering and maintaining client data using Microsoft Dynamics 365 software (D365), creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
• E-filing tax returns to CRA to meet filing deadlines
• Communicating with clients when needed, to facilitate the signing of their tax return
• Participating in training to stay current with changes in software and processes
• Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
• Preparing and editing correspondence, reports, proposals, and other documents
• Preparing invoices using Doane Grant Thornton’s systems and in accordance with the terms of the engagement, including sending invoices to clients, as well as following up on AR when appropriate
• Scanning documents and embedding in electronic file, sending, and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information
• Coordinating external/internal appointments and meetings
• Supporting the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships
• Providing reception support as required
• Performing general administrative duties including, but not limited to, answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriers
• Other duties as required

Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
• Minimum 1 year of administrative experience in a busy professional environment
• Advanced proficiency in Microsoft Office Suite with strong word processing skills
• Ability to learn new systems quicky, including MS Teams, Visio, Adobe Acrobat
• Experience with CRM tool is considered an asset
• Ability to manage multiple engagements simultaneously
• Strong attention to detail and ability to produce of high-quality, technical work consistently
• Ability to work effectively within tight timelines in a deadline-driven environment
• Availability to work overtime as required during peak tax filing seasons, particularly February, March, April, and June and other times based on business needs
• Exceptional client service skills and mindset
• Excellent verbal and written communication skills
• Strong business acumen and interpersonal skills and demonstrated ability to build positive professional relationships
• Sound judgement in handling confidential and sensitive matters.
• Knowledge of accounting industry is considered an asset, on-the-job training is provided

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

At Doane Grant Thornton, we believe compensation should reflect more than just market data - it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors - your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $43,000–$58,000 in Courtenay. If the role is available in other locations, the range may differ to reflect local market factors.

*This role is required to be onsite, in-office five days each week.

Are you ready to Discover Your Purple?

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will support the External Client Services team by preparing financial deliverables, managing client data in Microsoft Dynamics 365, and handling general office administrative tasks. Responsibilities also include e-filing tax returns, managing correspondence, and providing reception support while maintaining firm standards.

Requirements

Candidates must have at least one year of administrative experience in a professional environment and advanced proficiency in Microsoft Office Suite. The role requires strong attention to detail, the ability to work in a deadline-driven environment, and the availability to work overtime during peak tax seasons.

Skills

Administrative support
Microsoft Office Suite
Data entry
Microsoft Dynamics 365
Tax return e-filing
Client communication
Document management
Invoicing
Reception support
Attention to detail
Time management
Professionalism
Interpersonal skills
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Microsoft Office Suite
Microsoft Dynamics 365
Financial Statements
Tax Returns
CRA
Data Entry
Document Retention
Invoicing
Accounts Receivable
Secure File Transfer
Reception
Professional Services
Client Service
CRM
MS Teams
Visio
Adobe Acrobat
Accounting Industry

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