Administrative assistant jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 26 days ago
SG
Human Resources Administrator
Steelcon Group of Companies
Vaughan, ON
- Full-time
Experience in an administrative, executive assistant, office administrator, or similar support role.
Added 26 days ago
SR
Administrative Assistant
STRIVE Recruitment Inc.
Milton, ON
- $20 to $25 CAD / hour
- Full-time
The Admin Assistant will support day-to-day office operations, coordinate meetings and travel arrangements, and provide administrative assistance across the business. This role is well…
Added 26 days ago
Project Administrative Assistant
Pomerleau
Montreal, QC
As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks.…
Added 26 days ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Surrey, BC
- Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multiple…
Added 26 days ago
NH
ADMINISTRATIVE ASSISTANT
Northern Health - BC
Prince George, BC
- Full-time
Northern Health is looking for an experienced, highly efficient, and self-directed Administrative Assistant.
Added 26 days ago
RD
Administrative Assistant
RBC Dominion Securities
Cranbrook, BC
- Full-time
…individual to join our leading wealth management firm as an Administrative…
Added 26 days ago
RD
Administrative Assistant
RBC Dominion Securities
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary, AB is looking for an Administrative Assistant to provide administrative support to a dynamic Advisory Team.
Added 26 days ago
H
Admin Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: The Administrative Assistant is directly accountable to the Director's of Integrated Urban Health Continuing Care A and Continuing Care B to provide administrative support.…
Added 26 days ago
DG
Administrative Assistant
Doane Grant Thornton
Courtenay, BC
- Full-time
As an Administrative Assistant your responsibilities will include:
Added 26 days ago
CG
Administrative Assistant, Wealth Management
Canaccord Genuity Group Inc.
Calgary, AB
- Full-time
Provide day-to-day administrative support to the Investment Advisor and team as needed;
Added 26 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 26 days ago
US
Administrative Assistant
Universite Saint-Paul
Ottawa, ON
- Contract
Added 26 days ago
ScotiaMcLeod Administrative Support Assistant
Scotiabank
Montreal, QC
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by…
Added 26 days ago
Administrative Assistant ( Pharmacy)
Winnipeg Regional Health Authority
Winnipeg, MB
Must have satisfactory employment record
Added 26 days ago
VC
Analyst/Administrative Assistant
Vancouver Coastal Health
Vancouver, BC
- $29.31 to $38.47 CAD / hour
- Full-time
Come work as an Analyst/Administrative Assistant with Vancouver Coastal Health (VCH)!
Added 26 days ago
J
Administrative assistant
JobsMedia.io
Levis, QC
- Full-time
Added 26 days ago
K
Partner Administrative Assistant, Risk Services
KPMG
ON · Toronto, Ontario
- Full-time
KPMG is looking for a Partner Administrative Assistant who can provide support to a team of Partners and team on a range of activities to ensure a high-quality deliverables.
Added 26 days ago
I
Office Administrative Assistant
IICRC
Langford, BC
- Full-time
We’re Hiring – Office Administrative Assistant
Added 26 days ago
B
Private Wealth Administrative Assistant, Winter 2027 (Co-op/Internship) - 4 months
BMO
Waterloo, ON · MARS
- Full-time
Added 26 days ago
Administrative Assistant - Dean's Office
University of Guelph
Guelph, ON
…working within an Integrated College Services environment, the Administrative Assistant provides senior-level administrative support to the Dean and the Executive Director, Strategy and…
Added 26 days ago
SV
Administrative Assistant - Part Time
Schlegel Villages
Waterloo, ON
- Part-time
The Village at University Gates has an exciting opportunity for an Administrative Assistant to join their team.
Added 26 days ago
SV
Administrative Assistant
Schlegel Villages
Whitby, ON
- Part-time
The Village of Taunton Mills has an exciting opportunity for a Part Time Administrative Assistant to join their team. Working 30 hours bi-weekly plus additional hours if needed.
Added 26 days ago
TU
Clinical Fellowship Administrative Assistant
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Part-time
The Clinical Fellowship (CF) Administrative Assistant provides administrative and operational support to the Hepato-Pancreato-Biliary (HPB), Abdominal Organ Transplant (AOT) and Complex…
Added 26 days ago
IB
Administrative Assistant
Insurance Brokers Association of BC
Vancouver, BC
- Full-time
The Administrative Assistant position is a supportive role in our office. You would be responsible for assisting by helping to align services to the goals and objectives of customers. This…
Added 26 days ago
Admin Assistant - Body Shop
The Jim Pattison Auto Group
Winnipeg, MB
Jim Pattison Collision & Glass has a new opening for a dependable, organized, and customer-focused Body Shop Administrative Assistant to join our team. As the first point of contact for…

Doane Grant Thornton

Administrative Assistant

Courtenay, BC, Canada

To help start the conversation, the current salary range for this role is $43,000–$58,000 in Courtenay. · Full-time

Apply on phh.tbe.taleo.net About employer

Applications open in a new tab.

Job details

Pay: To help start the conversation, the current salary range for this role is $43,000–$58,000 in Courtenay.
Job type: Full-time
Experience: Minimum 1 year of administrative experience in a busy professional environment
Posting language: English
Posted: Oct 15, 2026

Original job description

Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:
• Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables
• Format and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof-reading, and ensuring timely delivery
• Entering and maintaining client data using Microsoft Dynamics 365 software (D365), creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
• E-filing tax returns to CRA to meet filing deadlines
• Communicating with clients when needed, to facilitate the signing of their tax return
• Participating in training to stay current with changes in software and processes
• Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
• Preparing and editing correspondence, reports, proposals, and other documents
• Preparing invoices using Doane Grant Thornton’s systems and in accordance with the terms of the engagement, including sending invoices to clients, as well as following up on AR when appropriate
• Scanning documents and embedding in electronic file, sending, and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information
• Coordinating external/internal appointments and meetings
• Supporting the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships
• Providing reception support as required
• Performing general administrative duties including, but not limited to, answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriers
• Other duties as required

Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
• Minimum 1 year of administrative experience in a busy professional environment
• Advanced proficiency in Microsoft Office Suite with strong word processing skills
• Ability to learn new systems quicky, including MS Teams, Visio, Adobe Acrobat
• Experience with CRM tool is considered an asset
• Ability to manage multiple engagements simultaneously
• Strong attention to detail and ability to produce of high-quality, technical work consistently
• Ability to work effectively within tight timelines in a deadline-driven environment
• Availability to work overtime as required during peak tax filing seasons, particularly February, March, April, and June and other times based on business needs
• Exceptional client service skills and mindset
• Excellent verbal and written communication skills
• Strong business acumen and interpersonal skills and demonstrated ability to build positive professional relationships
• Sound judgement in handling confidential and sensitive matters.
• Knowledge of accounting industry is considered an asset, on-the-job training is provided

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

At Doane Grant Thornton, we believe compensation should reflect more than just market data - it should reflect you. We’re serious about compensation. We benchmark regularly across a wide spectrum of roles, industries, sectors, and levels to ensure our ranges are both competitive and current. But we don’t stop there. We also consider the unique strengths, experiences, and impact each individual brings to the table. Our salary ranges are reviewed annually, and where you land within the range depends on a mix of factors - your background, your skills, and how your contributions align with internal equity. To help start the conversation, the current salary range for this role is $43,000–$58,000 in Courtenay. If the role is available in other locations, the range may differ to reflect local market factors.

*This role is required to be onsite, in-office five days each week.

Are you ready to Discover Your Purple?

Apply on phh.tbe.taleo.net About employer

More about this job

Responsibilities

The Administrative Assistant will support the External Client Services team by preparing financial deliverables, managing client data in Microsoft Dynamics 365, and handling general office administrative tasks. Responsibilities also include e-filing tax returns, managing correspondence, and providing reception support while maintaining firm standards.

Requirements

Candidates must have at least one year of administrative experience in a professional environment and advanced proficiency in Microsoft Office Suite. The role requires strong attention to detail, the ability to work in a deadline-driven environment, and the availability to work overtime during peak tax seasons.

Skills

Administrative support
Microsoft Office Suite
Data entry
Microsoft Dynamics 365
Tax return e-filing
Client communication
Document management
Invoicing
Reception support
Attention to detail
Time management
Professionalism
Interpersonal skills
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Microsoft Office Suite
Microsoft Dynamics 365
Financial Statements
Tax Returns
CRA
Data Entry
Document Retention
Invoicing
Accounts Receivable
Secure File Transfer
Reception
Professional Services
Client Service
CRM
MS Teams
Visio
Adobe Acrobat
Accounting Industry

Report this job

Hiring at a glance

Advertised starting pay

Where work happens