Administrator, Lease Management
- Mont-Royal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Reporting to the Lease Administration Director, the Administrator’s main role will be to review the documentation for the department and be accountable for financial analysis and lease administration for a portfolio of Dollarama stores throughout the country. He/she will take a proactive approach to Lease Administration, utilizing their knowledge to implement best in class practices and processes.
The Lease Administrator will be responsible for most of the documentation that is received in the department. They will be reviewing and abstracting key clauses from leases/documents and also be responsible to thoroughly analyze all year-end billings and new rental advice notices for a portfolio of approximately 230-250 locations as it relates to the lease and ensure the accuracy of all billings.
Key Accountabilities
- Abstracting key clauses from a lease pertaining to all new stores;
- Abstracting key clauses from a lease pertaining to all existing stores as it relates to expansions, relocations, renewals;
- Updating the leasing system with changes as it pertains to new rental structures or new lease changes;
- Reviewing and processing all year-end adjustments for all occupancy costs related to his/her portfolio;
- Reviewing and processing all tenant chargebacks (water, hydro etc.) related to his/her portfolio;
- Reviewing and processing all annual rental structures for all occupancy costs related to his/her portfolio;
- Partnering with the maintenance team to determine landlord/tenant responsibilities; and
- Processing ad hoc requests from the director, lawyers, and finance.
- Post-secondary degree in finance, administration designation or in a related field;
- Five (5) to (7) years of experience working in Lease Administration, preferably in a retail environment;
- Possess a facility with numbers, accounting statements, accounting spreadsheets and audit principles;
- Strong analytical skills;
- Great at communicating, influencing, collaborating and building strong working relationships;
- Ability to work in a fast-paced, high performance and results-driven environment;
- Experience working with SAP, an asset.
More about this job
Responsibilities
Review and abstract lease clauses for new and existing stores, update the leasing system for lease and rental changes, and administer occupancy costs for a portfolio of approximately 230–250 locations. Analyze and process year-end adjustments, tenant chargebacks, and annual rental structures, while coordinating landlord and tenant responsibilities and responding to ad hoc requests.
Requirements
Requires a post-secondary degree in finance, an administration designation, or a related field, along with five to seven years of lease administration experience, preferably in retail. Candidates should be comfortable with numbers, accounting statements and spreadsheets, and audit principles, and have strong analytical, communication, influencing, collaboration, and relationship-building skills; SAP experience is an asset.
Skills
- Lease Administration
- Lease Abstraction
- Financial Analysis
- Accounting
- Occupancy Cost Analysis
- Year-End Adjustments
- Tenant Chargeback Processing
- Rental Structure Administration
- Lease Management Systems
- Analytical Skills
- Communication
- Influencing
- Collaboration
- Relationship Building
- Audit Principles
- SAP
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Retail
- Management & Leadership
Keywords
- Lease Administration
- Lease Management
- Lease Abstraction
- Financial Analysis
- Retail
- Occupancy Costs
- Year-End Adjustments
- Tenant Chargebacks
- Rental Structures
- Lease Documentation
- Lease Clauses
- Leasing System
- Accounting Statements
- Accounting Spreadsheets
- Audit Principles
- Landlord Responsibilities
- Tenant Responsibilities
- SAP
- Portfolio Management
- Renewals
- Expansions
- Relocations