Closed listing
Faculty Administrative Assistant
- New Westminster, BC, Canada
$28.02 to $31.14 hourly. · Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Pay
- $28.02 to $31.14 hourly.
- Job type
- Full-time
- Closing date
- Working hours
- 25 hours per week
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Location Coquitlam Campus
Salary Range
$28.02 to $31.14 hourly. Salary and wage increments are in accordance with the Collective Agreement.
The Opportunity
The Faculty Administrative Assistant contributes to the success of Douglas College and its community of learners by providing a variety of administrative, logistical, and technical support in the Faculty of Applied Community Studies ( ACS ) while providing exceptional client-centered service on a consistent basis to all stakeholder groups, internal and external, as well as administrative support for the Deans and Administrative Officer
Who We Are
Do what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree-granting colleges even better.
Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments.
What It Takes
For the Full Job Description, click here.
Salary Range
$28.02 to $31.14 hourly. Salary and wage increments are in accordance with the Collective Agreement.
The Opportunity
The Faculty Administrative Assistant contributes to the success of Douglas College and its community of learners by providing a variety of administrative, logistical, and technical support in the Faculty of Applied Community Studies ( ACS ) while providing exceptional client-centered service on a consistent basis to all stakeholder groups, internal and external, as well as administrative support for the Deans and Administrative Officer
Who We Are
Do what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree-granting colleges even better.
Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments.
What It Takes
- Completion of a two-year related program at a recognized post-secondary institution with a specialization in Office Administration with a minimum of two years related work experience or equivalent combination of education and experience.
- Excellent interpersonal and communication skills including written and verbal fluency in the English language.
- Good working knowledge of the applicable College policies and procedures including office practices and procedures, including maintaining confidentiality.
- Demonstrated ability to communicate professionally, respectfully and effectively in writing, in person or on the telephone with staff, faculty, administrators and students, as well as, maintain a good working relationship with other employees.
- Demonstrated proficiency in keyboarding and computer operations; proficiency using Microsoft Office software packages including Microsoft Word with advanced word processing skills, advanced Outlook email and calendar functions; perform and maintain database functions (i.e., MS Excel, Banner); intermediate MS Excel, Adobe Acrobat Professional and internet applications; familiarity with website maintenance (i.e., Sitecore) and Intranet platform support (i.e., SharePoint).
For the Full Job Description, click here.
- This part-time, regular position (25 hours per week) is available starting October 12, 2026
- Hours of work will typically be scheduled Monday to Friday, between 11:30 am and 4:30 pm.
- Shift days and times may change depending on operational needs
- Evening and occasional weekend work may be required.
- The position is located at the Coquitlam campus; and will be required to work at all Douglas College campuses and offsite locations
- A modified/flexible schedule and/or hybrid work from home arrangement is not available for this position.
More about this job
Responsibilities
The Faculty Administrative Assistant provides administrative, logistical, and technical support to the Faculty of Applied Community Studies and the Deans. They are responsible for delivering exceptional client-centered service to internal and external stakeholders while maintaining college policies and procedures.
Requirements
Candidates must have a two-year post-secondary program in Office Administration or equivalent, along with at least two years of related work experience. Proficiency in Microsoft Office, database management, and strong written and verbal communication skills are required.
Skills
- Administrative support
- Logistical support
- Technical support
- Client-centered service
- Microsoft Office
- Microsoft Word
- Microsoft Outlook
- Microsoft Excel
- Adobe Acrobat Professional
- Database management
- Banner
- Sitecore
- SharePoint
- Communication skills
- Interpersonal skills
- Confidentiality
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Customer Service & Support
Keywords
- Administrative Assistant
- Office Administration
- Faculty Support
- Higher Education
- Microsoft Office
- Microsoft Word
- Microsoft Outlook
- Microsoft Excel
- Adobe Acrobat
- Sitecore
- SharePoint
- Banner
- Database Management
- Client Service
- Logistics
- Confidentiality
- Communication
- Coquitlam Campus
- Douglas College