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Downingtown Area School District

Program Assistant - Pupil Services

NB, Canada
Chiasson Office, NB, Canada

Job type: Part-time
Apply by: Oct 29, 2026
Posting language: English
Posted: Sep 29, 2026

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Original job description

Position: Program Assistant - Pupil Services

Location: Administration Building/Central Office

Start Date: As soon as possible

Specifications: 7.50 hours per day, 5 days per week, with benefits

Pay rate: $22.86 per hour

Are you passionate about helping ALL students learn in a collaborative environment? If so, we may have the career for you!

At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education. As a diverse district, we continually seek ways to strengthen our educational environment. We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives. Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment. If you want to be part of our "Downingtown Proud" team - please apply! Help us with our mission to educate all students to meet the rigorous challenges of a global society.

At the Downingtown Area School District we value our employees. We seek to hire new staff who:

Communicate openly to build relationships and trust
Partner with team members to see the TEAM succeed
Demonstrate a growth mindset and seek ongoing opportunities for growth
Embrace and support a safe and inclusive environment
Eagerly and enthusiastically support student learning
Strive to be kind and reflective
Focus on the solution and put people first
Lead by example!

Job Summary: Coordinates and implements daily and strategic operations in order to assist and support the department with administrative responsibilities.

Qualifications: To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skills and/or ability necessary. This position description does not express or imply that these are the only duties to be performed by the incumbent(s) in this position. Employee(s) will be required to complete other job-related duties requested by the supervisor.

High school diploma with a minimum three years of experience in a similar position
Knowledge of standard office procedures and practices
Ability to handle multiple tasks simultaneously
Proficient clerical skills, including organizational skills and the ability to meet deadlines
Strong technology skills, including but not limited to all tools in the Microsoft Office Suite
Proficiency in the use of technology for individual and system management, communication, and research
Strong mathematical, verbal, and written communication skills
Ability to make decisions independently, as well as to execute assignments of administrative detail as delegated
Must have a high level of interpersonal skills to handle sensitive and confidential situations and information
Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements
Candidate must adhere to all local, state, federal, and school code requirements for employment

Duties & Responsibilities: (The description below is abbreviated. Other duties will be assigned by management)

Answers incoming telephone calls: screens callers, schedules appointments and meetings for department Administrators using electronic scheduling programs, reschedules or cancels appointments, responds to inquiries, routes calls, records accurate messages, and retrieves and returns electronic voice mail messages promptly.
Processes daily mail: receives, opens, date stamps, sorts, distributes. Processes outgoing mail via inter-school & regular mail systems.
Utilizes various software products to design and develop correspondence, flyers, spreadsheets, etc., for projects, meetings, workshops. Composes, designs, faxes, proofreads, prints, duplicates, collates, distributes, and files departmental materials: correspondence, memos, reports, bids, and budgets.
Responds to, or redirects, all forms of communication.
Monitors weekly, maintains and updates monthly department website and DASD Sharepoint portal postings.
Prepares and submits requisitions and reconciles expenditures as needed for the department.
Sets up and maintains efficient office systems and procedures: maintain filing systems in proper order for efficient retrieval; maintains confidential files; maintains an organized electronic filing system.
Interfaces with all levels of employees and external contacts, greets visitors, provides assistance and information, responds to inquiries and requests, and makes referrals to third parties when appropriate.
Maintains and checks tickler file daily for matters requiring attention and prioritizes job assignments ensuring timely follow through.
Meets regularly with administrator to review work and appointment schedule: discusses assignments, reviews progress of projects, agrees on goals and timetables, confirms appointment schedule, and notifies receptionist of expected visitors.
Anticipates and initiates collection of data, compiles and summarizes information, prepares State & Federal reports, performs budget computations, monitors, reports progress, and finalizes reports relevant to issues of the day, week, month, or time of year. State reporting includes 12/1 and 7/1 special education student count, and others as assigned.

DASD Benefits Information

Select Health Benefits a la carte - Only pay for what you need

Medical Coverage through IBX - PPO plans only

No Primary Care Physician necessary
No referrals required
IBC has extensive local and national networks

Prescription Coverage through CVS/Caremark
Dental Coverage - Delta Dental Active PPO

Allows use of in-network and out-of-network providers

Vision Coverage - Vision Benefits of America (VBA)

Eligibility - No Waiting Period

All employees may enroll in the district's health benefit plans effective with their date of hire into the benefit eligible position.

Eligible Dependents

A legally married spouse as defined by PA law and children up to age 26 may enroll in the District's health benefit plans.

New Hires or Newly Eligible

You have 31 days from the date that you are benefit eligible to make your elections. If you do not make elections during this time, you will only be enrolled into any benefit that is provided by the District at no cost to you.

Flexible Spending Accounts

Benefit eligible employees have the opportunity to elect to participate in a Flexible Spending Account. DASD offers both a Healthcare Spending Account and Dependent Care Spending Account. This benefit allows you to set aside pre-tax dollars to pay for out of pocket eligible healthcare and dependent care expenses.

Support For The Whole You

Fitness Program

Receive $150 back when you complete 120 workouts at an approved fitness facility within 365 days. www.ibx.com/reimbursements

Nutritional Counseling

Up to 6 free visits per calendar year with a registered dietitian.

Employee Assistance Program

Health Advocate is a free, confidential program that offers EAP+ Work/Life benefits to help you address difficulties in your life by providing short term assistance with personal, family, and work issues. In addition, it simplifies the navigation of the health care system by helping you find the right doctors, resolving billing and insurance claim issues, explaining benefit coverages, helping your parents or in-laws with the complexities of Medicare, and much more!

Telemedicine

The telemedicine benefit through SwiftMD is offered to ALL DASD employees at no cost to you. The telemedicine benefit allows for consultations with US board-certified doctors over the phone or online, from your home, office, or on the road. These physicians can diagnose, recommend treatment, and submit prescriptions to your pharmacy of choice.

Retirement - Member of State Pension System (PSERS)

As a PSERS member, you'll join with over a half million fellow public school employees who are also members. You'll contribute to your own personal PSERS retirement account and have a safe and secure benefit payment(s) from one of the largest public retirement plans in the nation.

Student Loan Forgiveness

All DASD employees are eligible to apply for loan forgiveness through the federal government's Public Service Loan Forgiveness program. Find out more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

Life Benefit

Pays 1 x your basic annual salary up to maximum of $60,000

Income Protection Benefit

Pays 60% of your basic monthly pay, up to $1,500 per month

Paid Time Off

12 sick days annually
3 personal days annually for full-time employees; 2 annually for part-time
10 vacation days annually; 1 additional day per year after 5 years of employment up to a maximum of 20 days per year.
19 paid holidays per year

Tuition Reimbursement

Pro-rated 75% of tuition if grade of ‘B' or better is attained; limit 12 credits per year.

Salary Increases

Minimum of 3.3% per year

Retiree Benefits

Personal Days Payout
Sick Days Payout

EOE

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More about this job

Responsibilities

Coordinates daily and strategic administrative operations for the Pupil Services department, including communications, scheduling, mail, document preparation, and office and records management. Supports reporting and budget activities, maintains department web and SharePoint postings, and assists administrators, staff, visitors, and external contacts.

Requirements

Requires a high school diploma and at least three years of experience in a similar position. Candidates must have strong clerical, organizational, technology, communication, mathematical, and interpersonal skills, be able to manage multiple tasks and confidential information, and meet applicable background-check and employment requirements.

Skills

Administrative Support
Office Procedures
Organization
Time Management
Microsoft Office
Technology Proficiency
Written Communication
Verbal Communication
Mathematical Skills
Confidentiality
Appointment Scheduling
Records Management
Report Preparation
Budget Reconciliation
Multitasking
Interpersonal Skills

Benefits

Medical Insurance
Prescription Coverage
Dental Insurance
Vision Insurance
Flexible Spending Accounts
Fitness Program
Nutritional Counseling
Employee Assistance Program
Telemedicine
Pension Plan
Student Loan Forgiveness Eligibility
Life Insurance
Income Protection
Paid Sick Leave
Paid Personal Leave
Paid Vacation
Paid Holidays
Tuition Reimbursement
Annual Salary Increases
Retiree Benefits

Visa sponsorship

Not detected in the job text

Keywords

Pupil Services
Administrative Operations
Microsoft Office Suite
Electronic Scheduling
Telephone Support
Mail Processing
Correspondence
Flyers
Spreadsheets
Reports
Bids
Budgets
Website Maintenance
SharePoint
Requisitions
Expenditure Reconciliation
Filing Systems
Confidential Records
Data Collection
State Reporting
Federal Reporting
Special Education
Appointment Scheduling
Office Procedures
Background Checks

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