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Added 8 mins ago
NM
Shop Foreperson
Nelson Motors and Equipment
Avonlea, SK
- Full-time
As a working Shop Foreperson, you'll collaborate closely with our Service Manager, Service Writer, and Service Technicians to maintain a high performing, efficient, customer focused service…
Added 24 mins ago
PR
Payroll Analyst
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- Full-time
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Added 24 mins ago
TE
Leasing Manager
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- $75,000 to $80,000 CAD / year
Proficiency in Microsoft Office; experience with property management or leasing software is an asset.
Added 24 mins ago
CO
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- Full-time
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Added 24 mins ago
CM
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Added 1 hour ago
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…position is under the general supervision of the Assistant Manager of Technology and Information Services, but work is performed independently with minimal direction…
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Added 5 hours ago
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Murex Environment and Configuration Manager
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- Full-time
…delivered over 200 successful Murex projects across all major asset-classes and sectors including investment banking, asset management, corporate treasury and…
Added 5 hours ago
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Operations Manager - Bulk & Liquid Soils
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Added 5 hours ago
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Added 5 hours ago
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Computer Systems Technologist - Level 2
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- Internship
…position is under the general supervision of the Assistant Manager of Technology and Information Services, but work is performed independently with minimal direction…
Added 5 hours ago
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RQ00833 – Program Manager – Senior
S M Software Solutions Inc
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- Full-time
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Added 6 hours ago
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Intermediate PCB Designer
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- Full-time
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Added 7 hours ago
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Construction Project Manager
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- $120,000 to $135,000 CAD / year
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Added 7 hours ago
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Added 7 hours ago
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Added 7 hours ago
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The Manager, Project Management is responsible for leading the planning, execution, and delivery of construction, mechanical, and facility improvement projects across multiple operational…
Added 8 hours ago
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Manager, Supply Chain & Innovation
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Added 8 hours ago
Agricultural Climate Modelling Intern
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Reports To: Senior Manager, Research Programs and Operations
Added 10 hours ago
C
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Our platform combines software, automation, and operational services to help companies run compliant, scalable vehicle programs across North America.
Added 11 hours ago
UO
Accounting Specialist, Accounting Operations
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Added 16 hours ago
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Added 19 hours ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The Manager, Digital Solutions, is responsible for the delivery and ongoing management of the City’s enterprise applications, digital solutions, and data and information management…
Added 19 hours ago
C
Finance & Administration Manager [Fredericton Playhouse Inc. | Hawkes Centre for the Arts]
CareerBeacon
Fredericton, NB
- $61,901 to $80,473 CAD / year
- Full-time
…for our region, and we're seeking a Finance & Administration Manager to help support the organization through this period of growth and…

Closed listing

Drake Property Management

Property Administrator

Hamilton, ON, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 29, 2026
Experience: Minimum 2 years of experience in leasing and/or property administration.
Posting language: English
Posted: Sep 29, 2026

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Original job description

Archived listing. The details below describe a past opening.

Full-Time Permanent | Hamilton, Ontario

At Drake Property Management, we believe our employees and residents are at the heart of what makes our residential communities great places to live. We are looking for an experienced, detail-oriented, and customer-focused Site Administrator to provide dedicated, on-site administrative support for one of our residential communities.

Position Overview

Reporting to the Assistant Property Manager, the Property Administrator provides day-to-day administrative support for a single residential building, working on-site as part of the property team. The role is responsible for leasing administration, rent and payment processing, resident relations, and general office administration specific to the building, ensuring residents receive consistent, high-quality service and that the building's administrative operations run smoothly.

The successful candidate will be organized, hands-on, and comfortable working independently on-site, with a strong working knowledge of leasing, rent collection, and resident administration processes.

Responsibilities:

Leasing Administration

Coordinate the leasing process for the building, including applications, employment and landlord reference checks, credit checks, and approvals.
Set up approved leases and resident information in Yardi and prepare lease packages.
Process move-ins and move-outs, and apply the last month's rent (LMR) as required.
Arrange new tenant hydro account set-up.
Conduct suite tours and maintain up-to-date knowledge of unit availability, features, and conditions within the building.

Rent & Payment Administration

Collect, sort, process, and enter rental payments in Yardi.
Set up and maintain pre-authorized payment (PAP) plans for residents.
Post NSF payments and prepare weekly collection letters.
Run monthly rent billings, verify accuracy, and post billing; update market rents and additional charges (parking, lockers, etc.) as required.
Prepare bank deposits and ensure accurate filing of receipts.
Prepare annual tenant tax receipts.

Legal Administration

Issue N4 notices (termination for non-payment of rent) and other required legal notices (N5, N6, N7, N1).
Ensure legal notices are filed with the Paralegal team in a timely manner (L1, L2).
Monitor tenant adherence to LTB payment plans and support enforcement of LTB orders as required.
Prepare collection files for past tenants.

Resident Relations & Customer Service

Professionally and courteously handle all resident inquiries, feedback, complaints, and concerns for the building.
Maintain strong resident relations through regular contact and proactive attention to resident needs.
Escalate concerns to the Assistant Property Manager as required.
Foster a strong customer service culture on-site.

General Administration & Reporting

Prepare and maintain monthly management reports for the building in cooperation with the Assistant Property Manager and Property Accountant.
Maintain accurate and up-to-date electronic filing of all building-related documents.
Prepare paperwork to support due diligence in the event of a potential property sale.

Resident Portal & Technology Support

Promote and support resident use of the Rent Café Resident Portal.
Input tenant insurance information and issue resident security codes/login access.
Respond to maintenance and communication tickets submitted through the portal.
Provide basic technical support to residents and on-site staff using the portal.

Experience & Qualifications

Minimum high school diploma (Grade 12/13); post-secondary education in Property Management or a related field is an asset.
Minimum 2 years of experience in leasing and/or property administration.
Experience using property management software such as Yardi is an asset.
Strong computer proficiency, including Microsoft Office (Outlook, Word, and Excel).
Strong verbal and written communication skills, with the ability to communicate effectively with residents and team members.
Excellent customer service and conflict resolution skills.
Highly organized with strong attention to detail and the ability to manage multiple priorities.
Self-motivated, resourceful, and comfortable working independently on-site.
Sound judgment and decision-making capabilities.
Knowledge of the Residential Tenancies Act and Landlord and Tenant Board processes is an asset.
Professional, team-oriented, and adaptable, with the flexibility to meet operational demands.
Ability to work flexible hours as required.

How We Work

At Drake Property Management, we foster a culture of accountability, collaboration, and continuous improvement. This full-time, permanent role is based on-site in Hamilton and typically operates Monday to Friday, 8:00 am–5:00 pm, with occasional flexibility required to support the building's residents and operations.

We offer a competitive salary and benefits, commensurate with experience and qualifications.

About employer

More about this job

Responsibilities

Administer leasing, resident onboarding and move-outs, rent billing and collection, payment processing, legal notices, and building records for a residential property. Provide responsive resident service, support use of the resident portal, and prepare reports and documentation in coordination with the Assistant Property Manager and Property Accountant.

Requirements

Requires a high school diploma and at least two years of leasing and/or property administration experience; post-secondary education in property management or a related field is an asset. Candidates should have strong customer service, communication, organization, computer, and independent-work skills; Yardi experience and knowledge of Ontario tenancy legislation and Landlord and Tenant Board processes are assets.

Skills

Leasing Administration
Rent Collection
Payment Processing
Resident Relations
Customer Service
Conflict Resolution
Yardi
Microsoft Office
Lease Preparation
Credit and Reference Checks
Legal Notice Administration
Residential Tenancies Act Knowledge
Landlord and Tenant Board Processes
Recordkeeping
Property Reporting
Resident Portal Support

Visa sponsorship

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Keywords

Property Administration
Residential Property Management
Leasing
Yardi
Microsoft Office
Outlook
Word
Excel
Rent Collection
Payment Processing
Pre-Authorized Payments
Lease Packages
Tenant Screening
Credit Checks
Move-In and Move-Out Processing
Last Month's Rent
Legal Notices
N4 Notices
Landlord and Tenant Board
Residential Tenancies Act
Resident Relations
Rent Café Resident Portal
Tenant Insurance
Maintenance Tickets
Management Reporting
Bank Deposits
Customer Service
Conflict Resolution

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