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Added 6 mins ago
B
Facility Services Manager
BGIS
ON · ON, Canada
- Full-time
The Facility Services Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, reporting and…
Added 21 mins ago
SI
Director of Operations
Systemex Industries Conseils
Montreal, QC
- Full-time
Solides compétences en leadership, en communication, en planification et en résolution de problèmes, ainsi qu’une bonne compréhension des enjeux financiers et une expérience de travail au…
Added 21 mins ago
WC
(CAN) Consumables Lead Department Manager
Walmart Canada
AB · Edmonton, AB
- Full-time
Position Summary...To assist in the leadership of Consumable Associates and department processes through partnership with the Consumables Assistant Manager and ensure a high level of…
Added 21 mins ago
FH
Night Auditor
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AB · Edmonton, AB
- $24.93 to $25.93 CAD / hour
- Full-time
Reporting to the Front Office Manager, your essential job functions include, but are not limited to:
Added 21 mins ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM offers a wealth of opportunity for personal growth and development. Most importantly, Husky Technologies TM offers an opportunity to work with – and be challenged by –…
Added 51 mins ago
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Manager Policy and Risk Management
City of Saint John
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- Full-time
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Added 51 mins ago
CO
Temporary Technical Lead (Housing Accelerator Fund) Up to 18 Months
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- Temporary
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Added 51 mins ago
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Manager, Digital Solutions
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Added 51 mins ago
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Human Resources Generalist
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Support learning and development initiatives, leadership development programs, and employee training activities.
Added 51 mins ago
ZA
Project Manager
Zeidler Architecture
Calgary, AB
- Full-time
We are currently seeking a Project Manager to join our Calgary Studio to work on some of the most prominent projects. The ideal candidate brings strong project leadership, technical…
Added 51 mins ago
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Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…governmental guidelines and regulations, the Clinical Trial Project Manager is responsible for the operational management of multicentre clinical research studies. The Project Manager…
Added 51 mins ago
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Project Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Team leadership: Supervise and support research staff and volunteers, including workload planning, weekly supervision, evaluations, contracts, professional development, training, and leave…
Added 51 mins ago
LC
Assistant Front Store Manager, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Aurora, ON
- Part-time
Provides effective leadership and ongoing mentorship and ensures development of all staff
Added 51 mins ago
LC
Assistant Front Store Manager, Hourly Full Time Evening
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Aurora, ON
- Full-time
Provides effective leadership and ongoing mentorship and ensures development of all staff
Added 51 mins ago
MP
Accounts Receivable Manager
Miramar Property Management | Trivest Condominiums
Toronto, ON
- Full-time
Company Description Miramar Property Management | Trivest Condominiums is an established property management and development organization with over 25 years of experience across the Greater…
Added 51 mins ago
A
SOC 3 Lead Analyst
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Toronto, ON
- $100,000 to $105,000 CAD / year
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…is an opportunity to combine deep technical expertise with leadership, collaboration, and continuous improvement in a highly connected…
Added 51 mins ago
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Collections Operations Manager - Surrey
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Surrey, BC
- Full-time
We are seeking an experienced Collections Operations Manager to lead our Surrey Collections operation. This role is accountable for overall safety, service delivery, people, productivity…
Added 51 mins ago
SH
Assistant Manager I
Sunglass Hut
Ottawa, ON
- Full-time
The Assistant Manager I is a core member of the leadership team that drives Sunglass Hut's success. The Assistant Manager I works in partnership with the Store/Multi Store Manager to…
Added 51 mins ago
C
Lifestyle & Programs Manager
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Oakville, ON
- Full-time
Opportunities for leadership development and career growth
Added 1 hour ago
MS
TwelvEight Kitchen Manager
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- Full-time
…organization with a wide spectrum of activities. The Kitchen Manager provides efficient and effective management of all food services at 1280 and Union Market. Must ensure that all…
Added 1 hour ago
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Assistant Front Store Manager, Hourly Part Time Day
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Ottawa, ON
- Part-time
Provides effective leadership and ongoing mentorship and ensures development of all staff
Added 1 hour ago
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Beauty Manager, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Shelburne, ON
- Full-time
Drive a Passion for Results – Provide Thought Leadership – Analyze and solve problems - Engage our People – Build collaborative relationships - Demonstrate Personal Leadership and Build…
Added 1 hour ago
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(CAN) Gérant de rayon OMNI
Walmart
Rouyn-Noranda, QC
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The OMNI Department Manager will provide customer service by offering assistance to meet the customer’s shopping needs. This will be accomplished by contributing to the overall processes…
Added 1 hour ago
BT
Audit and Assurance Manager
Baker Tilly Canada
Cobourg, ON
- Full-time
We are looking for an Audit and Assurance Manager to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here,…
Added 1 hour ago
A
Project Manager
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Longueuil, QC
- $46 to $56 CAD / hour
- Contract

Drake Property Management

Property Administrator

Vaughan, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 29, 2026
Experience: Minimum 2+ years of experience in residential property management, leasing, sales, customer service, or property administration.
Posting language: English
Posted: Oct 30, 2026

Original job description

Drake Property Management is seeking a service-focused, organized, and results-driven Property Administrator to join our growing team. This is an in-office position focused on providing high-quality resident administration, property support, and operational coordination for Drake’s residential communities.

The Property Administrator plays an important role in supporting the day-to-day administration and successful operation of Drake’s residential properties. The ideal candidate is highly organized, detail-oriented, professional, and able to manage competing priorities while providing excellent service to residents and supporting property management, maintenance, accounting, and operations teams. This position is primarily based in the office and requires a consistent in-office presence during regular business hours. Occasional travel to properties may be required based on business needs. Our portfolio includes a mix of professionally managed residential rental communities, including mid-rise and high-rise apartment buildings and multi-building communities across urban and suburban markets.

Role Overview

The Property Administrator is responsible for supporting resident experience, and the day-to-day administration of assigned communities. The role serves as a key on-site point of contact for residents, combining resident service, administrative processes, move-in and move-out coordination, and operational support. Success requires strong organization, sound judgment, consistent follow-through, and the ability to shift effectively between sales and property administration priorities.

Core Responsibilities

Resident Administration & Customer Service

Serve as a primary point of contact for residents and respond to inquiries, concerns, and requests in a timely and professional manner.
Maintain positive and professional relationships with residents while ensuring consistent application of company policies and procedures.
Process resident correspondence, requests, forms, notices, and documentation accurately and within required timelines.
Assist with resident onboarding, move-ins, move-outs, key administration, and related documentation.
Maintain accurate and up-to-date resident records in Yardi and other company systems.

Property Administration

Provide day-to-day administrative support to the Property Manager and on-site property management team.
Maintain organized property files, resident files, correspondence, and other documentation.
Prepare letters, notices, reports, spreadsheets, forms, and other property-related communications.
Monitor administrative deadlines and ensure required follow-up is completed.
Assist with maintaining accurate building information, unit information, resident information, and property records.

Rent & Financial Administration

Assist with rent collection administration and follow-up on outstanding resident balances.
Review and monitor aged receivables and escalate outstanding accounts to the Property Manager as required.
Assist with rent roll reviews and identify discrepancies or items requiring follow-up.
Process and track purchase orders, invoices, site expenses, and vendor documentation.
Assist with maintaining accurate financial and administrative records for assigned properties.

Property Compliance & Documentation

Assist with the administration of leases, building rules, regulations, and resident notices.
Ensure documentation is maintained in accordance with company procedures and applicable legislation.
Assist with Landlord and Tenant Board documentation, notices, applications, and hearing preparation as directed by management.
Maintain confidential resident and property information and ensure privacy requirements are followed.
Support compliance with health and safety, WHMIS, accessibility, privacy, human rights, and residential tenancy requirements.

Legal Administration

Issue N4 notices (termination for non-payment of rent) and other required legal notices (N5, N6, N7, N1).
Ensure legal notices are filed with the Paralegal team in a timely manner (L1, L2).
Monitor tenant adherence to LTB payment plans and support enforcement of LTB orders as required.
Prepare collection files for past tenants.

Reporting & Administrative Follow-Up

Prepare and maintain property reports, tracking spreadsheets, and administrative records.
Assist with monitoring vacancies, move-outs, receivables, resident matters, and outstanding action items.
Provide regular updates to the Property Manager on outstanding resident, maintenance, financial, and administrative matters.
Ensure assigned tasks and follow-ups are completed accurately and within established deadlines.
Identify administrative issues or discrepancies and bring them to the attention of management.

Team & Office Support

Maintain a professional and organized in-office presence during scheduled working hours.
Work closely with Property Managers, maintenance staff, accounting, operations, and other internal departments.
Assist with administrative processes and workflow improvements to increase efficiency and accuracy.
Support the training and onboarding of team members on administrative and property management procedures when required.
Perform other property administration and operational duties as assigned by management.

Requirements

Minimum 2+ years of experience in residential property management, leasing, sales, customer service, or property administration.
Strong customer service and relationship management skills with a professional, resident-focused approach.
Completion of High School or a general education degree (GED).
Mobile phone required.
Working knowledge of leasing procedures, the Residential Tenancies Act, Ontario Standard Lease requirements, and resident notice processes.
Strong computer skills, including Microsoft Office, with experience using Yardi or similar property management or CRM platforms considered a strong asset.
Experience in the multi-residential industry, building operations, property maintenance, Fire Life Safety, building inspections, or WHMIS certification is considered an asset.
High degree of integrity, discretion, and confidentiality, with the ability to work independently and exercise sound judgment.
Strong organizational, time management, and problem-solving skills, with the ability to prioritize competing responsibilities and remain calm in high-pressure situations.
Motivated, adaptable, results-driven, and eager to grow within the organization.

Compensation

Drake Property Management offers a competitive salary commensurate with the successful candidate’s experience and qualifications. The Property Administrator will be eligible for vacation entitlement and statutory holiday benefits in accordance with company policy and applicable legislation, as well as opportunities for professional development, training, and career growth within the organization.

About Drake Property Management

Drake Property Management manages a growing residential portfolio supported by centralized administration, structured workflows, and modern property management systems. Our property management teams operate within a coordinated model designed to ensure accurate and efficient administration, consistent resident service, and effective day-to-day support across our communities.

Drake Property Management is an equal opportunity employer committed to fostering an inclusive and accessible workplace. We welcome applications from all qualified individuals and will provide reasonable accommodations throughout the recruitment and selection process in accordance with applicable accessibility legislation. If you require accommodation, please advise us at any stage of the process.

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More about this job

Responsibilities

Provide resident service and administer day-to-day operations for assigned residential communities, including resident records, correspondence, move-ins and move-outs, and property documentation. Support rent and financial administration, legal and regulatory compliance, reporting, follow-up, and coordination with property management, maintenance, accounting, and operations teams.

Requirements

Applicants need at least two years of experience in residential property management, leasing, sales, customer service, or property administration, along with a high school diploma or GED. The role requires strong customer service, organization, computer skills, confidentiality, and working knowledge of leasing procedures, Ontario tenancy requirements, and resident notices; Yardi experience and relevant building operations or safety knowledge are assets.

Skills

Resident Customer Service
Property Administration
Residential Property Management
Leasing Procedures
Yardi
Microsoft Office
Accounts Receivable Monitoring
Lease Administration
Residential Tenancies Act Compliance
Legal Notice Administration
Recordkeeping
Move-In and Move-Out Coordination
Vendor Documentation
Organization and Time Management
Confidentiality

Benefits

Vacation Entitlement
Statutory Holiday Benefits
Professional Development
Training
Career Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Residential Property Management
Property Administration
Resident Services
Yardi
Microsoft Office
Residential Tenancies Act
Ontario Standard Lease
Landlord and Tenant Board
N4 Notices
N5 Notices
N6 Notices
N7 Notices
L1 Applications
L2 Applications
Rent Collection
Aged Receivables
Rent Roll
Purchase Orders
Invoices
Move-In Coordination
Move-Out Coordination
WHMIS
Fire Life Safety
Building Inspections
Health and Safety
Accessibility
Privacy Compliance
Human Rights
Lease Administration
Vendor Documentation

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