Consultation Administration Assistant

POSITION OVERVIEW: Nestled on the south shore of Lesser Slave Lake, Driftpile Cree Nation (DCN) is a proud and vibrant community located approximately 340 km northwest of Edmonton. Dedicated to continuous growth through land and infrastructure development, DCN is seeking a Consultation Administration Assistant to provide strategic leadership for the Consultation and Lands Department. Reporting directly to the Land Manager, this full-time role ensures organizational excellence by balancing high-level financial stewardship including budget oversight and contract negotiation with the seamless management of daily operations, logistics, and facility safety.

DUTIES & RESPONSIBILITIES

• Financial Oversight: Manage consultation budgets and prepare monthly/quarterly expense and income statements. Handle all accounts receivable/payable, track proponent payments, and manage Participant Funding Program (PFP) expenditures.
• Contract & Agreement Management: Negotiate and maintain service level agreements with third-party providers. Oversee proponent agreements and ensure all parameters are executed in coordination with the Director.
• Logistics & Field Support: Coordinate site visits using environmental monitor rotation lists and manage daily rate payouts. Arrange economical travel for business trips, site visits, and TLU (Traditional Land Use) work.
• Office Operations: Manage inbound/outbound correspondence, answer inquiries, and maintain office inventory. Record and archive meeting minutes and assist in the daily upkeep and security (keys/alarm codes) of the Consultation building.
• Safety & Compliance: Ensure facilities meet all local fire codes and safety regulations. Act as the point of contact for federal safety standards and organizational security policies.
• Technical Assistance: Facilitate data input for Site Visits and TK/TLU studies via GIS (training provided).

QUALIFICATIONS

• Education & Experience: Degree/diploma in Office Administration (or equivalent experience) plus 2+ years of direct office administration experience.
• Accounting & Software: Proficient in accounting procedures (procurement/budgeting), Microsoft Office Suite, and specialized accounting software.
• Soft Skills: Superior interpersonal and communication skills for interacting with the executive team and external stakeholders; strong analytical and meticulous record-keeping abilities.
• Certification & Legal: Must possess a valid Driver’s License, reliable transportation, and Criminal Record Check, First Aid certification is a valued asset.

Closing date: This position will remain open until a suitable candidate has been selected

To apply, please click the following URL: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=420a791b-3310-4960-bcc0-67ae848a9a5d&ccId=19000101_000001&type=JS&lang=en_CA 

**Please be advised only suitable applicants will be notified**