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DSV

Administrative Assistant, Operations

Milton, ON, L9E 1N5, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Posting language: English
Posted: Sep 28, 2026

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Original job description

DSV – Global Transport and Logistics

DSV encourages inclusivity and are committed to diversity in the workplace while welcoming applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities. Our goal is to provide an inclusive environment for all to succeed. We work with candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to Human Resources should you require accommodation during the recruitment process.

Location: CAN - Milton, Yukon Court Job Posting Title: Administrative Assistant, Operations Time Type: Full Time

Compensation: Salary from $50,000.00 to $64,000.00, plus eligible benefits, in accordance with experience and internal equity

***This posting is for an existing vacancy and not intended to create a talent pipeline ***

POSITION SUMMARY

The Administrative Assistant, Operations provides clerical and administrative support for Contract Logistics (CL) and senior leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide direct administrative support as needed within CL including scheduling appointments, meetings, and events; booking travel; processing expense reports; mailing and shipping packages; and maintaining various documentation
Provide clerical support to senior leadership team
Prepare and maintain correspondence, meeting materials, minutes, reports, spreadsheet, tracking documents and other administrative records
Provide support on auditing, reviewing, and processing the paperwork and forms
Generates, compiles, and distributes reports
Assist with administering CL programs as required such as Safety Shoe program.

Maintaining the office condition & order in storage rooms, arranging necessary repairs.

Liaise with vendors, as required
Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.

Provide general support to visitors.

Assist in the onboarding process for new hires, including equipment obtainment and management

Plan in-house or off-site team/customer activities and events, as needed.

Assist with site participation with the Business Continuity Plan (BCP).

Participate in special projects and initiatives
Maintain confidentiality and perform all duties in accordance with company policies and procedures

In addition to the above essential functions, the following functional area assignments have additional essential functions as noted below: Additional Operations essential functions:

Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, emailing, and answering telephone
Review, research and/or enter data in various systems to support respective functional area
Compile data and provide various regular and adhoc reports to management for review and determination
Serves as frontline customer service to receive, solve and/or escalate inquiries and issues
Assists management with monthly audit activity by retrieving data and/or files for review
Work to streamline processes to optimize effectiveness

OTHER DUTIES

Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None

MINIMUM REQUIRED QUALIFICATIONS

Education and/or Experience

College diploma in a related field

Two (2)+ years of administrative experience or similar

Skills, Knowledge and abilities

Proficiency in Microsoft Office, including Outlook, Excel, Powerpoint, Word, Teams and Sharepoint
Excellent organizational and decision-making abilities
High level of interpersonal and communication skills to handle sensitive and confidential information
Attention to detail and ability to establish priorities and meet deadlines.
Strong written and verbal communication skills.
Solid business and professional acumen.
Must have a high sense of urgency and customer service focus.
Must be flexible with shifting priorities.

WORK ENVIRONMENT

While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.

DSV does not use AI to screen candidates during the recruitment process

FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or banking information. Our recruiters have an @dsv.com or @ca.dsv.com email address. If you question the legitimacy of any DSV job posting, please reach out to HR@ca.dsv.com.

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More about this job

Responsibilities

The Administrative Assistant provides clerical and operational support to senior leadership and the Contract Logistics team. Responsibilities include scheduling, document management, data entry, and assisting with office infrastructure and onboarding processes.

Requirements

Candidates must possess a college diploma in a related field and at least two years of administrative experience. Proficiency in the Microsoft Office suite and strong organizational and communication skills are required.

Skills

Microsoft Office
Outlook
Excel
Powerpoint
Word
Teams
Sharepoint
Organizational skills
Decision-making
Interpersonal skills
Communication skills
Attention to detail
Customer service
Data entry
Reporting
Administrative support

Benefits

Eligible benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Operations
Logistics
Contract Logistics
Clerical Support
Data Entry
Reporting
Office Management
Onboarding
Business Continuity Plan
Microsoft Office
Outlook
Excel
Powerpoint
Word
Teams
Sharepoint
Customer Service
Audit
Infrastructure Planning
Vendor Liaison
Documentation
Scheduling
Travel Booking
Expense Reports
Safety Shoe Program
Communication
Organizational Skills
Professional Acumen
Confidentiality

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