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Added 6 mins ago
FG
MANGO - Store Manager - Upper Canada Mall
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- Full-time
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Duka Property Management Inc.

SITE ADMINISTRATOR

Mississauga, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 10, 2026
Experience: 2+ years of experience in condominium property management or a related administrative role
Posting language: English
Posted: Aug 5, 2026

Original job description

Site Administrator

Site Administrator

Be the friendly, organized, and professional face of Duka in a condominium community.

At Duka, our Site Administrators are essential to the smooth operation of the communities we manage. Reporting directly to the Condominium Manager, you’ll provide day-to-day administrative support, assist owners and trades, and ensure that the property office runs efficiently.

This is a role for someone who thrives on organization, clear communication, and problem-solving. If you enjoy working independently, building strong relationships, and keeping multiple priorities on track, this is the role for you.

Why Choose Us

At Duka, people are at the heart of everything we do. We offer a comprehensive benefits program, including extended health coverage, Work Perks, and much more to support your well-being in every stage of life.

But benefits are just the beginning. We’re committed to investing in your long-term success through continuous development, growth opportunities, and meaningful support. When you join Duka, you join a company that believes in empowering its people, professionally and personally.

Who You Are

You’re a professional who values accuracy, responsiveness, and creating a positive experience for everyone you interact with. You work well independently, communicate clearly, and maintain diplomacy and professionalism at all times.

Our Ideal Candidate Brings

2+ years of experience in condominium property management or a related administrative role
Post-secondary education
Strong computer skills, including Microsoft Office and database management
Excellent written and verbal communication abilities
A proactive, detail-oriented, and organized approach to problem-solving

What You’ll Do

As a Site Administrator, you will manage the administrative operations of a condominium property and provide support to the Condominium Manager. Your responsibilities will include (but are not limited to):

Manage day-to-day correspondence, emails, phone calls, and faxes
Maintain accurate records of communications, complaints, and inquiries
Prepare written responses, reports, and correspondence for owners, residents, Board members, and contractors
Maintain organized filing systems for soft and hard copies of all documents
Monitor office supply inventories and place orders as needed
Greet and assist owners, residents, visitors, and contractors with professionalism and care
Assist with AGM package preparation and coordinate documentation as instructed
Book and coordinate party room use in accordance with policy
Obtain quotations and create comparison spreadsheets for Board meetings
Work closely with on-site staff including superintendents, cleaners, and security officers
Perform periodic site inspections, including property appearance, landscaping, utilities, fire equipment, and common areas
Record and track complaints, concerns, and maintenance requests for follow-up by the Condominium Manager
Support the Condominium Manager with administrative tasks and reporting

You’ll be an essential contributor to Duka’s mission of delivering organized, efficient, exceptional property management, while providing outstanding experience to residents, owners, and trades.

What It’s Like to Work at Duka?

At Duka, you’ll be part of a collaborative, experienced team that values professionalism, integrity, and the human side of property management. We believe in setting our people up for success from day one, offering hands-on training, ongoing mentorship, and a leadership team that’s always within reach.

You’ll grow, you’ll be supported, and you’ll be surrounded by colleagues who genuinely care. This is a place where you can build a rewarding career while making a meaningful impact on the communities we serve.

Compensation & Benefits

Competitive, market-driven compensation package
Supported Time Off program to help you recharge and maintain balance
Comprehensive extended health benefits
Dental and vision coverage for long-term wellness
Life and Accidental Death & Dismemberment insurance for added peace of mind
Corporate GoodLife Fitness partnership to support your health and lifestyle
Ongoing training and professional development programs to help you grow your skills and advance your career
Regular corporate events and team-building activities that strengthen connection and celebrate milestones
Opportunities for mentorship and long-term career development, supporting your success at every stage

Travel

Travel to sites and Head Office may be required.

How To Apply

If this sounds like the role for you, we’d love to hear from you. Please submit your resume and a cover letter outlining how your experience aligns with this opportunity or complete the online application on our website.

Disclaimer

Duka is committed to building a diverse, inclusive, and accessible workplace. We welcome applicants from all backgrounds and are dedicated to fostering a recruitment process that is respectful, barrier-free, and compliant with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage of the hiring process, please contact our Human Resources team.

The information provided in this job description reflects the general scope and nature of the role. It is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Duka may modify, assign, or adjust responsibilities as necessary to meet organizational needs.

Interviews will begin as soon as suitable candidates are identified.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Back to Careers

Back to Careers

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More about this job

Responsibilities

Manage the condominium property's administrative operations, including correspondence, records, filing, office supplies, resident and contractor assistance, and AGM documentation. Support the Condominium Manager by coordinating site staff and room bookings, preparing quotation comparisons, conducting property inspections, and tracking complaints and maintenance requests.

Requirements

Candidates should have at least two years of experience in condominium property management or a related administrative role, along with post-secondary education. Strong Microsoft Office and database skills, excellent written and verbal communication, and a proactive, organized, detail-oriented approach are expected.

Skills

Administrative Support
Microsoft Office
Database Management
Written Communication
Verbal Communication
Organization
Attention To Detail
Problem-Solving
Customer Service
Recordkeeping
Correspondence Management
Document Management
Quotation Comparison
Site Inspections
Coordination

Benefits

Extended Health Benefits
Dental Coverage
Vision Coverage
Life Insurance
Accidental Death And Dismemberment Insurance
Supported Time Off
Corporate Fitness Partnership
Training And Professional Development
Mentorship
Career Development
Team-Building Activities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Operations
Condominium Manager
Microsoft Office
Database Management
Correspondence
Records Management
Filing Systems
Office Supplies
Owner And Resident Support
Contractor Coordination
AGM Package Preparation
Party Room Bookings
Quotation Requests
Comparison Spreadsheets
Board Meetings
Site Inspections
Landscaping
Utilities
Fire Equipment
Common Areas
Maintenance Requests
Complaint Tracking
Property Office
Post-Secondary Education

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