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Added 13 mins ago
CC
Medical Office Administrator in Vaughan
CPAP Clinic
Vaughan, ON
- Full-time
This is a full-time on-site role in Vaughan (Toronto). The Administrator will interact with patients in-person and over the phone, to provide guidance and support for their CPAP therapy.…
Added 1 hour ago
B
Recovery & Tribunal Affairs Administrator
Boardwalk
Montreal, QC
- Full-time
The Recovery & Tribunal Affairs Administrator is responsible for the management of resident accounts, collection activities, and files related to tenancy matters, including representation…
Added 2 hours ago
C
Information Technology Operations Manager
Cardata
Canada
- $80,000 to $120,000 CAD / year
- Full-time
Serve as the main administrator for Google, and manage licenses and contracts for all IT systems and software.
Added 8 hours ago
BH
Resident Services Assistant (Casual)
Baptist Housing
Victoria, BC
- Part-time
Assist the Administrator with projects, participate in team meetings, and support resident events
Added 10 hours ago
P/
Database Administrator
PrecisionERP / PrecisionIT
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- $75 to $85 CAD / hour
- Contract
Job Title: Database Administrator (Intermediate)
Added 11 hours ago
PC
Salesforce Platform Owner
Parkland Corporation
Calgary, AB
- Full-time
Required: Salesforce Certified Administrator and Salesforce Certified Business Analyst.
Added 11 hours ago
PC
Salesforce Platform Owner
Parkland Corporation
Calgary, AB
- Full-time
Required: Salesforce Certified Administrator and Salesforce Certified Business Analyst.
Added 11 hours ago
B
Versatile Technologist (Versatile Technologist-General)
Boeing
Winnipeg, MB · CAN - Winnipeg, Canada
- Full-time
Boeing Canada Winnipeg is seeking Network Administrator, reporting to the Senior Information Technology Manager, working out of the Winnipeg, Manitoba, Canada office.
Added 12 hours ago
Site Administrator
Del Property Management
ON
The Site Administrator serves as the primary on-site representative for assigned condominium properties, providing comprehensive administrative support and resident services. This role acts…
Added 12 hours ago
Site Administrator
Del Property Management
ON
The Site Administrator serves as the primary on-site representative for assigned condominium properties, providing comprehensive administrative support and resident services. This role acts…
Added 15 hours ago
A
It Support
Actalent
Burnaby, BC
- $28 to $35 CAD / hour
- Contract
The IT Support / Systems Administrator will provide Level 1 and Level 2 support, manage an active ticket pipeline, and play a key role in onboarding new hires. This role reports into IT…
Added 20 hours ago
LC
Store Administrator, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Shelburne, ON
- Part-time
Added 21 hours ago
WC
Payroll Administrator
Waterloo Catholic District School Board
Kitchener, ON
- Full-time
Added 21 hours ago
WC
Expression of Interest - 1.0 FTE - RECE (Registered Early Childhood Educator) at St. John Paul II (K)
Waterloo Catholic District School Board
Kitchener, ON
- Full-time
Complete any duties as assigned by Administrator or ECE Supervisor
Added 21 hours ago
YR
Elementary Long Term Occasional (LTO) 100% Grade 1 Homeroom
York Region District School Board
Markham, ON
- Full-time
…as well as two (2) references one of which must be a YRDSB…
Added 21 hours ago
SD
Casual School Meals Centralized Delivery
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Coquitlam, BC
- Full-time
The School Meals Coordinator reports to the Chef Instructor/Principal, liaises with the school administrator, and is responsible for the effective delivery for our School Meals Program.
Added 21 hours ago
SD
Store Administrator, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Shelburne, ON
- Part-time
Added 1 day ago
R
Accounts Receivable Administrator - 10 Month Contract
Rillo
Newmarket, ON
- $30 to $35 CAD / hour
- Contract
…global manufacturing organization to hire an Accounts Receivable Administrator. This is a 10 month contract role within the Corporate Accounting team, reporting to the Manager, Accounts…
Added 1 day ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
The Program Administrator, Clinical Skills will provide a variety of administrative and secretarial tasks in support of the unit’s efforts and activities. This includes scheduling,…
Added 1 day ago
LC
Store Administrator, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Red Deer, AB
- Part-time
Added 1 day ago
CR
Payroll Administrator
Canadian Red Cross
Canada
- Full-time
Role Description The Payroll Administrator is a full-time, on-site role based in the Greater Toronto Area, Canada. This role is responsible for processing end-to-end payroll accurately and…
Added 1 day ago
SD
Store Administrator, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Red Deer, AB
- Part-time
Added 1 day ago
SG
Payroll, Accounting & Human Resources Administrator
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 1 day ago
SQ
Disability Payment Administrator
Sunlife Québec
Montreal, QC
- Full-time
As a Disability Payment Administrator, you will support plan members by maintaining disability benefit records, assisting with government benefit coordination and delivering timely,…
Added 1 day ago
WF
Network Administrator, III
West Fraser
Quesnel, BC · Vancouver, BC
- Full-time
Our organization is seeking a skilled and motivated Network Administrator to join our dynamic IT team. This intermediate-level position plays a crucial role in maintaining, optimizing, and…

Duka Property Management Inc.

SITE ADMINISTRATOR

Mississauga, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 10, 2026
Experience: 2+ years of experience in condominium property management or a related administrative role
Posting language: English
Posted: Aug 5, 2026

Original job description

Site Administrator

Site Administrator

Be the friendly, organized, and professional face of Duka in a condominium community.

At Duka, our Site Administrators are essential to the smooth operation of the communities we manage. Reporting directly to the Condominium Manager, you’ll provide day-to-day administrative support, assist owners and trades, and ensure that the property office runs efficiently.

This is a role for someone who thrives on organization, clear communication, and problem-solving. If you enjoy working independently, building strong relationships, and keeping multiple priorities on track, this is the role for you.

Why Choose Us

At Duka, people are at the heart of everything we do. We offer a comprehensive benefits program, including extended health coverage, Work Perks, and much more to support your well-being in every stage of life.

But benefits are just the beginning. We’re committed to investing in your long-term success through continuous development, growth opportunities, and meaningful support. When you join Duka, you join a company that believes in empowering its people, professionally and personally.

Who You Are

You’re a professional who values accuracy, responsiveness, and creating a positive experience for everyone you interact with. You work well independently, communicate clearly, and maintain diplomacy and professionalism at all times.

Our Ideal Candidate Brings

2+ years of experience in condominium property management or a related administrative role
Post-secondary education
Strong computer skills, including Microsoft Office and database management
Excellent written and verbal communication abilities
A proactive, detail-oriented, and organized approach to problem-solving

What You’ll Do

As a Site Administrator, you will manage the administrative operations of a condominium property and provide support to the Condominium Manager. Your responsibilities will include (but are not limited to):

Manage day-to-day correspondence, emails, phone calls, and faxes
Maintain accurate records of communications, complaints, and inquiries
Prepare written responses, reports, and correspondence for owners, residents, Board members, and contractors
Maintain organized filing systems for soft and hard copies of all documents
Monitor office supply inventories and place orders as needed
Greet and assist owners, residents, visitors, and contractors with professionalism and care
Assist with AGM package preparation and coordinate documentation as instructed
Book and coordinate party room use in accordance with policy
Obtain quotations and create comparison spreadsheets for Board meetings
Work closely with on-site staff including superintendents, cleaners, and security officers
Perform periodic site inspections, including property appearance, landscaping, utilities, fire equipment, and common areas
Record and track complaints, concerns, and maintenance requests for follow-up by the Condominium Manager
Support the Condominium Manager with administrative tasks and reporting

You’ll be an essential contributor to Duka’s mission of delivering organized, efficient, exceptional property management, while providing outstanding experience to residents, owners, and trades.

What It’s Like to Work at Duka?

At Duka, you’ll be part of a collaborative, experienced team that values professionalism, integrity, and the human side of property management. We believe in setting our people up for success from day one, offering hands-on training, ongoing mentorship, and a leadership team that’s always within reach.

You’ll grow, you’ll be supported, and you’ll be surrounded by colleagues who genuinely care. This is a place where you can build a rewarding career while making a meaningful impact on the communities we serve.

Compensation & Benefits

Competitive, market-driven compensation package
Supported Time Off program to help you recharge and maintain balance
Comprehensive extended health benefits
Dental and vision coverage for long-term wellness
Life and Accidental Death & Dismemberment insurance for added peace of mind
Corporate GoodLife Fitness partnership to support your health and lifestyle
Ongoing training and professional development programs to help you grow your skills and advance your career
Regular corporate events and team-building activities that strengthen connection and celebrate milestones
Opportunities for mentorship and long-term career development, supporting your success at every stage

Travel

Travel to sites and Head Office may be required.

How To Apply

If this sounds like the role for you, we’d love to hear from you. Please submit your resume and a cover letter outlining how your experience aligns with this opportunity or complete the online application on our website.

Disclaimer

Duka is committed to building a diverse, inclusive, and accessible workplace. We welcome applicants from all backgrounds and are dedicated to fostering a recruitment process that is respectful, barrier-free, and compliant with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. If you require accommodation at any stage of the hiring process, please contact our Human Resources team.

The information provided in this job description reflects the general scope and nature of the role. It is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Duka may modify, assign, or adjust responsibilities as necessary to meet organizational needs.

Interviews will begin as soon as suitable candidates are identified.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Back to Careers

Back to Careers

Apply About employer

More about this job

Responsibilities

Manage the condominium property's administrative operations, including correspondence, records, filing, office supplies, resident and contractor assistance, and AGM documentation. Support the Condominium Manager by coordinating site staff and room bookings, preparing quotation comparisons, conducting property inspections, and tracking complaints and maintenance requests.

Requirements

Candidates should have at least two years of experience in condominium property management or a related administrative role, along with post-secondary education. Strong Microsoft Office and database skills, excellent written and verbal communication, and a proactive, organized, detail-oriented approach are expected.

Skills

Administrative Support
Microsoft Office
Database Management
Written Communication
Verbal Communication
Organization
Attention To Detail
Problem-Solving
Customer Service
Recordkeeping
Correspondence Management
Document Management
Quotation Comparison
Site Inspections
Coordination

Benefits

Extended Health Benefits
Dental Coverage
Vision Coverage
Life Insurance
Accidental Death And Dismemberment Insurance
Supported Time Off
Corporate Fitness Partnership
Training And Professional Development
Mentorship
Career Development
Team-Building Activities

Visa sponsorship

Not detected in the job text

Keywords

Administrative Operations
Condominium Manager
Microsoft Office
Database Management
Correspondence
Records Management
Filing Systems
Office Supplies
Owner And Resident Support
Contractor Coordination
AGM Package Preparation
Party Room Bookings
Quotation Requests
Comparison Spreadsheets
Board Meetings
Site Inspections
Landscaping
Utilities
Fire Equipment
Common Areas
Maintenance Requests
Complaint Tracking
Property Office
Post-Secondary Education

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