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Added 19 hours ago
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Oracle Integration Cloud (OIC) Tech Arch – Environment Manager
Accenture
Mississauga, ON · Montreal, QC
- Full-time
Added 1 day ago
TS
26-75 Corporate Financial Analyst (18 months, Casual)
Technical Safety BC
Vancouver, BC
- Full-time
Added 2 days ago
CA-Technical Expert
Apple
Edmonton, AB
Deepen extensive knowledge and stay up to date on Apple products, services, and Genius Bar repair processes and procedures to support efficient and high-quality repairs.
Added 3 days ago
PD
Administrative Support Specialist
POSS DESIGN LIMITED
Oakville, ON
- $60,000 to $85,000 CAD / year
- Full-time
Perform three-way matching of vendor invoices, purchase orders and receiving records within Genius ERP.
Added 4 days ago
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CA-Spécialiste technique
Apple
Ottawa, ON
- Full-time
…et services Apple. Maîtriser les processus de réparation du Genius Bar afin d’offrir un service efficace et de qualité…
Added 4 days ago
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Administrative Support Specialist
Duravant
Oakville, ON
- $60,000 to $85,000 CAD / year
- Full-time
Perform three-way matching of vendor invoices, purchase orders and receiving records within Genius ERP.
Added 4 days ago
CA-Technical Specialist
Apple
Ottawa, ON
Develop knowledge and stay up to date on Apple products, services, and Genius Bar repair processes to support efficient and high-quality repairs.
Added 4 days ago
BS
Infusion Clinic Nurse - Ottawa East, ON / Infirmier(ère) de perfusion - Ottawa East, Ont.
BioScript Solutions
Ottawa, ON
- Part-time
Creative Genius: Training and experience in the preparation and administration of medications via all routes, showcasing innovative problem-solving skills in diverse clinical scenarios.…
Added 4 days ago
TS
26-69 Quality Assurance Tester
Technical Safety BC
Vancouver, BC
- Full-time
We see genius in diversity, and are committed to creating an equitable and inclusive workforce. We recognize that diverse life paths and experiences contribute to the overall qualifications…
Added 4 days ago
BS
Infusion Clinic Nurse - Bathurst, NB (Float) / Infirmier(ère) de perfusion - Bathurst, N.-B. (Flotteur)
BioScript Solutions
Bathurst, NB
- Part-time
Creative Genius: Training and experience in the preparation and administration of medications via all routes, showcasing innovative problem-solving skills in diverse clinical scenarios.…
Added 4 days ago
BS
Infusion Clinic Nurse - Bathurst, NB (Float) / Infirmier(ère) de perfusion - Bathurst, N.-B. (Flotteur)
BioScript Solutions
Bathurst, NB
- Part-time
Creative Genius: Training and experience in the preparation and administration of medications via all routes, showcasing innovative problem-solving skills in diverse clinical scenarios.…
Added 4 days ago
BS
Infusion Clinic Nurse - Ottawa East, ON / Infirmier(ère) de perfusion - Ottawa East, Ont.
BioScript Solutions
Ottawa, ON
- Part-time
Creative Genius: Training and experience in the preparation and administration of medications via all routes, showcasing innovative problem-solving skills in diverse clinical scenarios.…
Added 5 days ago
TS
26-68 Senior Accountant (18 months)
Technical Safety BC
Vancouver, BC
- Full-time
Added 5 days ago
TS
26-68 Senior Accountant (18 months)
Technical Safety BC
Vancouver, BC
- Full-time
Added 5 days ago
BS
Infusion Clinic Nurse - Ottawa Nepean, ON / Infirmier(ère) de perfusion - Ottawa Nepean, Ont.
BioScript Solutions
Ottawa, ON
- Part-time
Creative Genius: Training and experience in the preparation and administration of medications via all routes, showcasing innovative problem-solving skills in diverse clinical scenarios.…
Added 8 days ago
TS
26-72 Boiler Safety Officer (Fort St John, BC)
Technical Safety BC
Dawson Creek, BC · Fort St. John, BC
- Full-time
Added 8 days ago
CA-Genius
Apple
Edmonton, AB
As a Genius, you combine extensive functional troubleshooting skills with an ability to inspire excitement for Apple’s products and services. You deliver exceptional service and empower…
Added 9 days ago
BS
Infusion Clinic Nurse - Winnipeg South, MB (18 Month Contract) / Infirmier(ère) de perfusion - (Contrat de 18 mois) & Winnipeg-Sud, Man.
BioScript Solutions
Winnipeg, MB
- Full-time
Creative Genius: Training and experience in the preparation and administration of medications via all routes, showcasing innovative problem-solving skills in diverse clinical scenarios.…
Added 9 days ago
BS
Infusion Clinic Nurse - Winnipeg South, MB (18 Month Contract) / Infirmier(ère) de perfusion - (Contrat de 18 mois) & Winnipeg-Sud, Man.
BioScript Solutions
Winnipeg, MB
- Full-time
Creative Genius: Training and experience in the preparation and administration of medications via all routes, showcasing innovative problem-solving skills in diverse clinical scenarios.…
Added 9 days ago
R
Data Engineer (12 Month Contract)
REW
Vancouver, BC
- Contract
We’ve done this by carefully assembling a team of great people who have great ideas. One of those genius-level ideas is to make REW quite simply the best place in the world to work.
Added 9 days ago
R
Data Engineer (12 Month Contract)
REW.ca
Vancouver, BC
- Contract
We’ve done this by carefully assembling a team of great people who have great ideas. One of those genius-level ideas is to make REW quite simply the best place in the world to work.
Added 9 days ago
BS
Infusion Clinic Nurse - Dartmouth & Spryfield, NS / Infirmier(ère) de perfusion - Dartmouth & Spryfield, N.-É.
BioScript Solutions
Dartmouth, NS · NS · Spryfield, NS
- Full-time
Creative Genius: Training and experience in the preparation and administration of medications via all routes, showcasing innovative problem-solving skills in diverse clinical scenarios.…
Added 11 days ago
TS
26-64 Business Partner, Client Development
Technical Safety BC
Vancouver, BC
- Full-time
Added 11 days ago
BS
Infusion Clinic Nurse - Sault Ste Marie, ON / Infirmier(ère) de perfusion - Sault Ste Marie, Ont.
BioScript Solutions
Sault Ste. Marie, ON
- Full-time
Creative Genius: Training and experience in the preparation and administration of medications via all routes, showcasing innovative problem-solving skills in diverse clinical scenarios.…
Added 11 days ago
BS
Infusion Clinic Nurse - St. John's, NL / Infirmier(ère) de perfusion - St. John's, T.-N.-L
BioScript Solutions
St. John's, NL
- Full-time
Creative Genius: Training and experience in the preparation and administration of medications via all routes, showcasing innovative problem-solving skills in diverse clinical scenarios.…

Duravant

Administrative Support Specialist

2940 Portland Dr, Oakville, ON, L6H 5W8, Canada

$60,000 to $85,000 CAD / year · Full-time

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Job details

Pay: $60,000 to $85,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 20, 2026

Original job description

Job Details: Level: Experienced, Job Location: POSS CA - Oakville, ON, Position Type: Full Time, Salary Range: $60000.00 - $85000.00Salary, Travel Percentage: 0%, Job Shift: Day, Job Category: Admin - Clerical, POSS Design Limited, founded in 1978 and based in Oakville, Ontario, is a global leader in technology for mechanical separation of protein. Known for best-in-class solutions, POSS primarily serves the red meat, poultry, seafood, and pet food industries. POSS is part of the Duravant group of companies, headquartered in Downers Grove, IL. Duravant is a global engineered equipment company with manufacturing, sales and service facilities throughout North America, Europe and Asia. This position description identifies the major responsibilities of this role. It does not include all aspects of the position such as the potential additional duties assigned by managers and the requirement for occasional operational flexibility for the company's overall benefit. POSITION SUMMARY: The Administrative Support Specialist is primarily a finance-focused role responsible for executing core accounting activities, supporting key human resources processes and taking ownership of office administration at POSS. In finance, this position plays a critical role in maintaining accurate financial records, supporting transactional accounting processes, and ensuring compliance with company policies and internal controls. HR focus is on administration duties involving payroll and benefits coordination, HR policy, health and safety, and employee lifecycle management. Office administration duties emphasizes smooth daily operation and interactions with the outside parties important to POSS. This role is well suited for a detail-oriented professional with a strong accounting foundation who is comfortable contributing to HR operations in a dynamic, fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES: Accounting / Finance (Primary Focus) Manage day-to-day Accounts Payable, including accurate and timely processing of vendor invoices. Perform three-way matching of vendor invoices, purchase orders and receiving records within Genius ERP. Review pricing, quantities, freight, taxes and receiving information, investigating and resolving discrepancies. Maintain accurate vendor accounts and reconcile invoices, credits, payments and vendor statements. Prepare and process vendor payments in accordance with established terms and internal controls. Monitor outstanding purchase orders, receipts and AP transactions to support accurate month-end reporting. Support Accounts Receivable, including customer invoicing, cash applications and collections. Assist with month-end close, including reconciliations, accruals and journal entries. Review and process employee expense reports for accuracy and policy compliance. Support financial reporting, audits and other accounting requirements. Maintain a strong understanding of the Genius ERP workflow across purchasing, receiving, inventory, shipping and invoicing. Identify opportunities to improve accounting processes, controls and ERP efficiency. Human Resources Manage onboarding and offboarding processes Administer employee benefits programs Maintain HRIS data integrity and employee records Ensure external HR related compliance, reporting, and documentation Contribute to employee engagement and HR initiatives as needed Be a support contact for employee HR-related inquiries Be a local contact for group and corporate HR coordination Office Administration Oversee day-to-day office operations and ensure the workplace functions efficiently. Serve as the primary point of contact for office-related questions and requirements. Maintain office records, filing systems, contact information, and other administrative documentation. Coordinate office maintenance, changes, renovations, etc. with building management, landlords, contractors, and service providers as required. Manage purchasing requirements for office operations. Other assigned duties. Qualifications: POSITION REQUIREMENTS: Post-secondary education in Business Administration (or similar) Formal training or practical experience in accounting fundamentals (A/P, A/R, reconciliations, invoicing) Formal training or practical experience in HRIS, HR practices and working knowledge of Ontario labor and workplace safety legislature. 3–5 years of progressive experience in a combined HR, finance, and administrative generalist role. Practical experience in accounting / ERP software Strong attention to detail, organization, and time management skills Ability to handle sensitive and confidential information with professionalism and discretion Strong interpersonal and communication skills; able to work effectively with employees at all levels PHYSICAL DEMANDS Able to stand, walk, bend, twist and reach with arms and hands. Good visual acuity to see computer screens and read fine print on a variety of reports. WORK ENVIRONMENT: Primarily office with occasional need to be in manufacturing environment requiring eye, ear and foot protective equipment. WHY YOU SHOULD APPLY: Competitive compensation and benefits Small, close knit, collaborative and supportive team environment Opportunity to work closely with leadership and corporate partners Broad exposure across HR and finance functions with growth potential both within company and larger group. Equal Opportunity & Accommodation Statement POSS is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We welcome applications from all qualified individuals and will provide accommodation throughout the recruitment process and employment in accordance with applicable local, provincial and federal legislation.

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More about this job

Responsibilities

The Administrative Support Specialist manages core accounting activities including accounts payable and receivable, while also supporting human resources processes like payroll and benefits. Additionally, the role oversees daily office operations to ensure an efficient and functional workplace.

Requirements

Candidates must have post-secondary education in Business Administration and 3–5 years of progressive experience in a combined HR, finance, and administrative role. Proficiency in accounting fundamentals, ERP software, and knowledge of Ontario labor and safety legislation is required.

Skills

Accounts Payable
Accounts Receivable
Payroll
Benefits Coordination
HRIS
Financial Reporting
General Ledger
Office Administration
Reconciliations
Invoicing
Genius ERP
Compliance
Time Management
Communication Skills
Attention To Detail

Benefits

Competitive compensation
Benefits

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Accounts Receivable
Payroll
Benefits Administration
HRIS
Genius ERP
Financial Reporting
Month-end Close
Reconciliations
Invoicing
Office Management
Compliance
Human Resources
Vendor Management
Expense Reports
Data Integrity
Onboarding
Offboarding
Health And Safety
Administrative Support
Business Administration
Accounting Fundamentals
Journal Entries
Cash Applications
Collections
Purchase Orders
Inventory
Shipping
Manufacturing
Employee Lifecycle

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